Bioinformatics SAO

STDT SVC ADVISOR 3 (004575)

UCPath Position ID: 40060527

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1123091

Approved Date:

7/25/2025 3:45:08 PM

Date Last Edited:

7/25/2025 3:45:02 PM

Last Action Effective Date:

9/28/2018

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1330D

Division:

L&S LIFE SCIENCES

Department:

092800 - BIOINFORMATICS

Position Details

UCPath Position Number:

40060527

Position Description ID

171204

UC Payroll Title:

STDT SVC ADVISOR 3 (004575)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40065431

Reports to Payroll Title:

ADMIN SUPV 2

UCPath Department Head Position Number:

40142054

Department Head Payroll Title:

Academic Faculty

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the general supervision of the Program Chair and the Boyer Hall Administrative Supervisor, provide primary administrative and program support to ensure the optimal functioning of the Bioinformatics Interdepartmental Ph.D. Program. 

Advise students and faculty mentors regarding University and program policies and procedures governing graduate education.  Coordinate recruitment, admissions and orientation for incoming students. Monitor academic progress for all students in the program and advise faculty and students on available courses of action.

Coordinate curriculum, course offerings, program requirements, and teaching evaluations. Provide fellowship and other funding information. Track graduate student support stipends, fee payments and awards. Serve as staff member on the program's governing committee. Serve as liaison to university's Graduate Division and other graduate programs and campus committees.

The central mission of the Bioinformatics IDP is to train talented and highly motivated students to become next-generation leaders in the field of Bioinformatics. We offer rigorous and integrated training for students interested in undertaking research at the interface of computer science, mathematics, statistics, biology, and biomedicine to address the fundamental challenges of data-rich research in biosciences.

Program Administration

1. Keep detailed records of student progress including rotations, mentor matching, committee meetings, written and oral qualifying exams and thesis defense scheduling.

2. Plan and manage all recruitment events.

3. Coordinate the admissions process, assembling documents, communicating with the admissions committee and tracking decisions.

4. Manage enrollment for the incoming class, submitting documentation to DGE, advising students on timelines, housing and funding.

5. Provide logistical support for students and faculty meetings. 

6. Establish/revise courses in CIMS and OASIS. Reserve classrooms, facilitate teaching evaluations and grade submission as needed.

7. Develop and revise program's Graduate Student Handbook

8. Ensure students enroll in required number of units each quarter

45%

Student Support

1. Serve as primary point of contact for students regarding all aspects of their academic progress. Counsel students in academic difficulty and assist in developing an academic plan to support progress as needed.

2. Serve as primary point of contact for students interested in joining the program, providing information about the program environment, including research, academics and funding.

3. Support students in difficulty, referring them to campus resources as appropriate.

4. Advise students and faculty on available fellowships, facilitating nominations and submission of internal applications (Dissertation Year Fellowship, Cota Robles etc).

5. Assist students seeking TAships and coordinate with hiring departments to connect students to open positions.

45%

Communication and Institutional Relations

1. Serve as the primary point of contact for administration of the program.

2. Attend faculty and administrative meetings to represent the program.

3. Attend local recruitment events and occasional conferences during the year, to increase visibility of the program.

4. Maintain program website with up to date information.

5. Track student success after leaving the program. Maintain contact with alumni to encourage future support for the program.

6. Respond to requests for information from Graduate Programs in Bioscience. Division of Graduate Education and other stakeholders.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

In related area and / or equivalent experience / training

Required

University Systems

Experience with admissions and funding systems used by UC

Preferred

Office systems

Experience using MS Office

Required

Website/online

Experience with Wordpress, Google suite

Preferred

Student affairs

Counseling and advising students in an academic environment

Preferred

Strong interpersonal skills sufficient to establish and maintain productive, cooperative and effective working relationships with colleagues

Required

Excellent written and verbal communication skills sufficient to interpret and convey complex information relating to the duties of the position.

Required

Ability to notice and respond to details

Required

Ability to organize and prioritize large amounts of information

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Boyer Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.