Director of Football Equipment Operations

ATH PROFL 3 (004152)

UCPath Position ID: 40053671

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1109414

Approved Date:

5/30/2024 10:01:25 AM

Date Last Edited:

5/30/2024 10:01:22 AM

Last Action Effective Date:

3/9/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS              

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS              

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

40053671

Position Description ID

165862

UC Payroll Title:

ATH PROFL 3 (004152)

Business Title:

Director of Football Equipment Operations

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40046661

Reports to Payroll Title:

ATH SUPV 2

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

5062

STOREKEEPER SR

1

POSITION SUMMARY

The Director of Football Equipment Operations is responsible for assisting in the overall management and supervision of the equipment and apparel needs for the UCLA Football program.  This position will be under the general supervision of the Senior Director of Football Equipment and the Assistant Athletic Director, Equipment Operations working specifically with a football program that includes approximately 120 student-athletes, 11 coaches and approximately 30 support staff.  Successful candidate will be responsible for being hands-on in the football equipment room operations, including supervising student managers , monitoring, and distribution of all equipment and apparel for the UCLA football program.  Other duties include collaborating with the Senior Director of Football Equipment when as it pertains to inventory tracking, locker room maintenance, facility upkeep, ensuring the safety of team issued gear and practice and training items, as well as oversight of staff issued apparel.  Position will serve as a secondary contact for the setup of on and off campus team practices as well as the timely and efficient transportation of athletic equipment, uniforms and necessary apparel to all athletic contests – both at home at the Rose Bowl and on the road to all contents, and potentially off-site training camp locations.  Duties will also include recruiting student managers, assisting with recruiting events and camp operational needs, and daily laundry services to meet team needs.

Football Equipment and Apparel

 • Collaborate with the Senior Director for Football Equipment, reviewing team requests and needs during championship and non-championship season, recruiting periods, and team related activities and workouts.

 • Fit all athletes with proper equipment/apparel for their respective position, insuring their maximum protection, fit, size, and proper appearance.  This includes helmets, shoulder and body pads, cleats and uniform.

 • Understand current equipment and apparel for inventory and ordering needs of product for current and future use.

 • Serve as team’s secondary contact with shoe and apparel provider.  Possess a general understanding for how to properly budget and utilize funds under the direction of the Senior Director for Football Equipment.

25%

Football Equipment and Apparel

 • Research and review new equipment offerings to determine its suitability for the Football program.

 • Properly receive, issue, and store practice and competition equipment/apparel.

 • Act as an integral member of department equipment team to service teams with highest level of service and professionalism.

 • Inspect all equipment and apparel regularly for any maintenance issues and determine if repairable.  Make repairs as needed.

 • Possess an understanding for what equipment is needed in all conditions as it pertains directly to football and different environments.

25%

Equipment Purchasing and Procurement

Develop an understanding for how to make purchases with the business and finance department.

Understand current shoe and apparel contract and the various aspects of team related needs with all needed vendors.

Understand the budget by working hands-on with the Senior Direct of Football Equipment during the procurement process.

 Utilize past knowledge in order to advance the football equipment operation and serve as a resource for the Senior Director of Football Equipment. Specifically, bring new ideas for how to enhance the facility, maximize resources, and manage student-managers. 

Basic knowledge regarding logistics so all shipments are properly tracked and received.

15%

Storage & Inventory

Understand and comply with department standards in terms of Inventory policy.

Manage the stocking and storage of equipment and apparel using provided storage capacities.

Execute reconditioning annually, including but not limited to the all safety equipment. 

Keep detailed inventory records on all items received, issued, distributed and returned.

Utilize the Departments Inventory Software to track, issues, and retrieve all items for taxation purposes. 

Collaborate with the Senior director to develop an system for tracking and maintaining  equipment.

10%

Equipment Transportation and Maintenance

Pack all equipment and apparel required for each game and / or offsite practice, including but not limited to the Rose Bowl, road games, bowl games and pre-season team practices, as needed.

Collaborate with the Senior Director of Football Equipment to ensure all team equipment is packed, loaded, and shipped to both home and visiting venues.

Serve as a secondary contact on game day for additional team service needs (headset communications and sideline heaters/coolers) and collaborate with game operations staff to execute team needs.

When called upon, serve as the team’s advance member to prepare for the arrival of equipment and team staff and student-athletes.

5%

Equipment Transportation and Maintenance

Develop method to efficiently and effectively load/unload equipment at each site and setup/breakdown to accommodate all team related needs.

Set-up team locker room and equipment room before the team arrives.

During competition, insure all equipment is properly fit for student-athletes.  Monitor equipment constantly for breakage and/or flaws.  Repair and change as required.

5%

Football Equipment Room Administration

Assist in the supervision of 1 full-time employee and student-managers at, including potential day of game staffing. 

Work in conjunction with the Senior Director to plan, review, and forecast  the equipment budgets.

Assign lockers and locks to student athletes, coaches and staff in designated areas.

Ensure the locker room and equipment room are keAttend trade shows and conferences and meet with vendors to maintain current knowledge of the equipment business as it pertains to the football program, as needed.

10%

Rules Compliance

• Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, BIG10 and University of California.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA/BIG10 violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Preferred

Two-five years of experience working in the Athletic Equipment field with specific Power 5 Football program or NFL team related experience preferred.

Required

Experience with staff supervision, Human Resources practices, confidentiality, organizational direction workflow, delegation, train programs and work evaluation.

Required

Certification from the Athletic Equipment Manager’s Association (AEMA) required

Required

Skill in organizing material, people and information in a systematic way to optimize efficiency, including ability to work independently and with follow through on assignments with minimal direction.

Required

Working knowledge of methods, tools, equipment and material of the trade sufficient to organize work, evaluate progress and ensure work assignments meet stated standards, including demonstrated execution of prioritization of assignments in a timely fashion in fast paced environment.

Required

Understanding and demonstrated compliance with Departmental, University, Pac-12 and NCAA rules and regulations

Required

Strong knowledge of equipment and apparel maintenance and repair techniques in accordance to manufacturer specifications and the NCAA.

Required

Ability to establish and maintain a cooperative working relationship and effective communication with other staff members, students, and administrators and University personnel and public.

Required

Strong interpersonal and communication skills (oral and written) as well as being a relationship builder across many organization levels on campus, and externally. 

Required

Writing skills to prepare forms, reports and correspondence with speed and accuracy; including ability to operate a computer with experience in Microsoft Office, Outlook and Windows.

Required

Understanding and acceptance of organizational goals and collaboratively and cooperatively working as a team member to support those goals and objectives.

Required

Must be able to speak on a one-on-one basis or in small group settings to convey and obtain relevant information.

Required

Understanding of budgets and budget management to prepare, maintain and close annual budgets, including ability to follow department and University general accounting and procurement guidelines.

Required

Skill in implementing and monitoring a quality control and inventory program sufficient to meet established specifications of the job.

Required

Ability to perform effectively in dynamic work environment at odd hours and conditions at times.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

Ability to travel for team activities; including competitions and meetings as needed.

Ability to work flexible hours and times.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wasserman Football Center. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

X

Other Physical Requirements

If "Physical requirements other" was selected above, please explain (e.g., ability to differentiate color):

Lift, move and carry equipment up to 75lbs,

Stand for long periods of time,

Fitness level providing to bend, kneel, reach and set up equipment as needed,

Possess drivers’ license and capability to drive motor vehicles as well as an electric cart, including passing University mandated requirements

Strong vision, hearing and hand-eye coordination sufficient to set up equipment

Use of a variety of hand tools, ability to work outdoors under different weather conditions.

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.