Principal/Senior Project Manager

FAC PROJECT MGT SPEC 4 (000364)

UCPath Position ID: 40052698

Position Description History/Status

Approved Date:

7/11/2025 5:53:43 PM

Date Last Edited:

7/11/2025 5:53:40 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6400O

Organization:

VICE CHANCELLOR/CHIEF FINANCIAL OFFICER

Division Code:

5301D

Division:

CAPITAL PROGRAMS

Department:

270000 - CAPITAL PROGRAMS

Position Details

UCPath Position Number:

40052698

Position Description ID

242156

UC Payroll Title:

FAC PROJECT MGT SPEC 4 (000364)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 24

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41015057

Reports to Payroll Title:

FAC PROJECT MGR 2

UCPath Department Head Position Number:

40046790

Department Head Payroll Title:

FAC PROJECT MGR 4

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

POSITION SUMMARY

Project Managers are responsible for the coordination of architectural planning, and for the delivery of major capital improvement projects after architectural planning has been completed.  The Principal/Senior Project Manager has primary responsibility for these major capital improvements; s/he is accountable for achieving the established project scope of work within budget and on time for single or multiple projects with an aggregate value of more than $100 million in project costs.  Additional responsibilities include liaison with the campus community, building end-users, systemwide administration and regulatory agencies.  During the planning, design and documentation phases, the Principal/Senior Project Manager is responsible for orchestrating the efforts of outside design professionals (architects and engineers) and various consultants in the development of architectural programs, master plans, preliminary plans, working drawings and specifications.  During the bid-award and construction phases, the Principal/Senior Project Manager is responsible for coordinating the efforts of prime construction contractors, construction managers, design professionals, and testing and inspection agencies in constructing the project. The Principal/Senior Project Manager for this position is primarily responsible for managing Department of Health Care Access and Information (HCAI) related projects.  The Principal/Senior Project Manager shall have the technical ability to manage other project types of equal complexity

Capital Programs is responsible for the conceptualization, planning, design and construction of capital improvement projects for the UCLA campus. In addition to managing projects, Capital Programs staff develop financial strategies, undertake architectural design, conduct building department review of plans and specifications, carry out environmental reviews, and prepare and negotiate construction contracts and agreements, coordinate staging plans, and serve as a repository for project records and as-built plans. Capital Programs is organized into two main operating departments, Capital Planning and Finance and Design and Construction. Capital Programs exercises responsibility over a major capital improvement project building program that exceeds $2 billion in the value of projects in design or under construction. and is among the largest in the nation.

Project Management

• Analyze programmatic assumptions for project planning, design andconstruction and recommending alternative solutions to space allocation,design objectives, budgeting, funding and phasing issues to ensure thepreparation of detailed program documents reflecting realistic project aspirations and budget and schedule assumptions. The Senior Project Manager is required to assess the project's impact on short- and long-range department goals and impacts to the overall Campus space and master plans. This requiresthe incumbent to have strong analytical skills and to acquire a sensitivity to the larger campus planning context.

 • Manage a project team composed of campus users, representatives of other campus support organizations (other Capital Programs Departments, Facilities Management,Telecommunications, Health and Safety, etc.) design andconstruction professionals, and other consultants responsible for the planning, design and construction of large complex projects on the campus. This requires the incumbent to assume a broad range of responsibilities in the overall administration of projects, and to demonstrate the ability to motivate and evaluate the performance of the internal and consulting professional staff under their supervision.

 • Manage the project expenditures in relation to funding availability to ensure that the project is completed within the limits of the approved budget. The Senior Project Manager is responsible for the preparation and management of the overall project budget including construction budget, and soft costs (including but not limited to: external and internal fees, interim finance costs,special items and contingency), and for managing the interface with the Capital Programs Finance and Planning Department and the systemwide Office of the President, and other funding agencies in regards to budgeting and funding for all project phases. The Senior Project Manager is responsible for anticipating and timely reporting to executive management and potentially affected users conditions that may result in budget problems and/or project schedule delays.The Senior Project Manager is expected to understand the fund managementand reporting requirements of multiple fund sources including Federal (FEMA) funds, State funds, Donor funds, external borrowing and internal campus funds, and to maintain the project records and produce the status reports necessary to meet these requirements. This requires the incumbent to havehighly developed skills inbudgeting, financial projection and reporting.

 • Manage the procurement of services from outside firms, including executive architects and engineers and other specialty consultants, to ensure that themost qualified consultants are selected for each project, and that the scope ofservice is clearly identified and fees negotiated fairly. This requires the incumbent to develop a working knowledge and understanding of University standard agreements as well as of University policy and other funding agencies requirements regarding the selection and retention of outside consultants

 • Manage the procurement of construction contracts, including monitoring the quality of the construction documents. Coordinates the contracting and construction management methodology best suited for each project, including non-traditional bid and construction strategies which require a higher level ofcoordination of construction contracts. This requires the incumbent to develop a working knowledge and understanding of University construction contracts as well as of University policy and other funding agencies requirements regarding bidding and construction contracting.

 • Manage pre-construction and construction phase communication with the UCLA community to mitigate construction impacts. This requires the incumbentto be politically sensitive to the needs of various constituents to ensure thatnegative impacts on the day-to-day campus operations are minimized.

100%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in Architectural or Engineering Registration or equivalent combination of education and experience

Required

Demonstrated professional experience at a similar level of complexity, including responsibility for multiple, major construction projects

Required

Minimum of ten years' experience after graduation in progressively more responsible positions

Required

Extensive experience with large-scale ($20 million) multiphase projects or complex projects from concept through construction

Required

Working knowledge of federal, state and local codes pertaining to design and construction, working knowledge of construction principles and regulations, Ability to prepare program descriptions, agreements, budgets and schedules

Required

Ability to draft legal documents for review by counsel, ability to read and comprehend legal and technical documents

Required

Ability to understand the requirement of funding agencies such as FEMA and the State of California, and to apply appropriate monitoring and reporting standards to ensure reimbursement

Required

Skill in writing concise, logical and grammatically correct reports, skill in making effective oral presentations

Required

Proven ability to establish and maintain effective and diplomatic relations with widely diverse groups such as staff members, colleagues, clients, design professionals and other professional consultants, code enforcement agencies, contractors, and high-level officials, on a variety of complex techni

Required

Ability to interface with the academic community, Ability to work cooperatively with others in a non-hierarchical, team-oriented organization, Ability to organize, facilitate and expedite the work of others

Required

Ability to apply applicable law, UC policy and campus policy to the execution of major capital improvement projectsAbility to avoid or resolve construction damage claims from contracted entities

Required

Computer skills specifically relating to management of project budgets and schedules, Ability to prioritize work by making critical and informed judgments

Required

General higher education experience and/or healthcare experience

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Conflict of Interest: The position is subject to the University Conflict of Interest Code required by the Political Reform Act of 1974. The candidate(s) selected will be required to complete financial statements for public record.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Campus

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.