Assistant Director, GSRC

STDT SVC ADVISOR 3 (004575)

UCPath Position ID: 40048526

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1001362

Approved Date:

10/17/2024 3:31:28 PM

Date Last Edited:

10/17/2024 3:31:25 PM

Last Action Effective Date:

8/1/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS                     

Division Code:

7400D

Division:

STUDENT DEVELOPMENT                    

Department:

481300 - GRADUATE STUDENT RESOURCE CENTER (GSRC)

Position Details

UCPath Position Number:

40048526

Position Description ID

165423

UC Payroll Title:

STDT SVC ADVISOR 3 (004575)

Business Title:

Assistant Director, GSRC

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40065017

Reports to Payroll Title:

STDT SVC MGR 1

UCPath Department Head Position Number:

40068341

Department Head Payroll Title:

STDT SVC MGR 3

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

004919

STDT 4

2.5

004922

STDT 1

3.5

POSITION SUMMARY

Reporting to the Director, the Assistant Director has oversight over all Graduate Student Resource Center (GSRC) day-to-day operations, programs and resource development (excluding Graduate Writing Center programs). The Assistant Director serves as lead staff person advising the graduate student planning committees for our graduate student Program Coordinators and Graduate Student Orientation; oversees the GSRC staff, office supply, programming budgets, and departmental purchasing. The Assistant Director assumes responsibility for the hiring, training, and supervision of graduate and undergraduate student Administrative Assistant staff, graduate student Program Coordinator staff, and the Orientation Coordinators. The Assistant Director represents the GSRC on many divisional and systemwide committees such as: The Healthy Campus Initiative, The Graduate Student Professional Development Collaborative Working Group, the Economic Crisis Response Team, and other committees as needed and works closely with the Graduate Students Association, campus partners, faculty and graduate student leaders to support and advocate for graduate student needs and resource development across campus. The Assistant Director also occasionally serves on system-wide committees and acts in place of the GSRC Director, in their absence. The Assistant Director facilitates referrals for graduate students in crisis or with significant concerns.

The UCLA Graduate Student Resource Center (GSRC) is a key initiative of the Graduate Students Association (GSA) and is managed by Student Affairs. Serving as a vital resource, referral, and information center, the GSRC supports the diverse needs of UCLA's graduate and professional school students. The GSRC provides guidance and support in navigating the unique challenges of graduate school, and offer a variety of workshops and programs in collaboration with our campus partners. The GSRC plays a central role in organizing significant campus-wide events such as the Graduate Student Orientation (GSO) and Graduate & Professional Student Appreciation Week (GPSA). Additionally, the GSRC houses the Graduate Writing Center, further enhancing the academic and professional development of our students.

We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to enhance the overall effectiveness and employee engagement in the Student Affairs organization. While you may not meet 100% of this job’s qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply.

Program & Resource Management

Responsibilities include recruiting, selecting, hiring, and training graduate students as Program Coordinators and Administrative Assistants, often in collaboration with allied offices. The role advises Program Coordinators on planning, implementing, and assessing programs, and developing graduate-specific resources. It oversees communication and outreach strategies through channels like the GSRC website and social media. Additionally, the individual serves as a liaison to graduate student interest and affinity groups, co-developing programs for at-risk students. The role also seeks funding opportunities and collaborates with partners to enhance resources and services at UCLA.

45%

Orientation Programs

The role includes overseeing the implementation of the Graduate Student Orientation, serving as the lead advisor to the Orientation Planning Committee, and managing all logistics, publicity, workshops, and the resource fair associated with the event. The position also involves participating in the development of new initiatives for both the Graduate Student Orientation and the True Bruin Welcome program. Training and supervising all orientation coordinators is also a key responsibility of this role.

25%

Office Management

Recruit and select front desk student staff, oversee their training, and manage their schedules. It includes providing feedback on their performance and managing both the student staff budget and the program budget. The individual is also responsible for facilitating referrals and resources for graduate students in crisis or with significant concerns. Additionally, the role includes supporting all departmental purchasing using Bruin Buy Plus and other university systems.

20%

Other

Represent the GSRC on divisional and university committees relevant to its programming initiatives is a key responsibility. This includes participating in GSRC assessment projects, assisting the GSRC Director with various program initiatives and other duties as assigned, serving on the Healthy Campus Initiative Committee and the Academic & Professional Graduate Student Welfare Committee. The individual also acts in place of the GSRC Director in their absence. Work collaboratively with the Program Specialists, Graduate Career Services, Graduate Student Association, Division of Graduate Education, and other campus partners.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree in related area and/or equivalent experience/training

Required

Master's degree

Preferred

Demonstrated skill and knowledge in developing, implementing, and assessing policies, curricula, programs, and strategies specifically designed to support graduate student success, development, and wellness outcomes.

Required

Demonstrated knowledge of graduate student issues and concerns, with experience in assessing and implementing holistic resolution methods to effectively support students.

Required

Ability to independently organize and complete tasks, manage multiple projects, set priorities, and allocate resources effectively in a complex and fast-paced environment with minimal supervision

Required

Strong written, verbal, and interpersonal communication skills to effectively facilitate meetings, deliver professional presentations, and explain complex concepts to diverse audiences.

Required

Demonstrated skills in designing, implementing, and assessing programming that address graduate student concerns and making improvements based on feedback

Required

Proven ability to effectively manage resources, oversee finances, and maintain accurate records while maximizing efficiency and ensuring high-quality services

Required

Demonstrated ability to research, write reports, and make presentations on issues related to constituencies served.

Required

Demonstrated managerial and leadership skills, including student staff hiring, training, and development, combined with the ability to effectively interact with diverse students, faculty, staff, and community members across various cultural, social, and demographic backgrounds

Required

Strong ability and willingness to learn new technology to develop and enhance programs, combined with expertise in using web-based applications and systems for managing information, tracking data, and assessing program outcomes, ensuring that departmental knowledge stays current.

Required

Ability to counsel graduate students individually while being knowledgeable about the unique issues faced by underrepresented minority (URM) students, student veterans, former foster youth, parenting students, undocumented students, those from low socioeconomic backgrounds, and first-generation grad

Required

Ability to build and maintain positive and effective working relationships with students, staff, faculty, and other stakeholders.

Required

Ability to perform effectively in crisis situations and dynamic circumstances while maintaining equanimity, privacy, and confidentiality of information, and acting with ethics and integrity

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Student Activities Center

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.