Campus Operations Manager

FAC SUPV 1 (005198)

UCPath Position ID: 40048118

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1139289

Approved Date:

6/11/2025 12:29:14 PM

Date Last Edited:

6/11/2025 12:29:11 PM

Last Action Effective Date:

7/1/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1150O

Organization:

UNIVERSITY CONSORTIUM OF SCHOOLS

Division Code:

1151D

Division:

UNIVERSITY CONSORTIUM OF SCHOOLS DIV

Department:

380700 - GEFFEN ACADEMY AT UCLA

Position Details

UCPath Position Number:

40048118

Position Description ID

167716

UC Payroll Title:

FAC SUPV 1 (005198)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 22

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40040530

Reports to Payroll Title:

ADMIN MGR 1

UCPath Department Head Position Number:

40927647

Department Head Payroll Title:

#N/A

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

4723

Campus Operations and Events Coordinator

1

POSITION SUMMARY

The Campus Operations Manager is the primary point of contact for the operational functions of Geffen Academy at UCLA and operates with a high degree of autonomy under the general direction of the Chief Financial & Administrative Officer (CFAO). The Campus Operations Manager is responsible for overseeing the daily logistical operations of Geffen Academy. The incumbent works to ensure a comfortable and safe workplace environment for all educators, staff, students, and visitors. The incumbent conducts space audits and manages space utilization including, planning and space inventory. They coordinate and monitor status of work orders; estimates, requests, and purchases materials and equipment; and estimates labor and other related cost associated with the facilities; informs the Chief Financial & Administrative Officer on forecast budget overages and recommends efficiencies where possible. The Campus Operations Manager is also responsible for coordinating major renovations and facilities projects and updating and executing the Facilities Strategic Plan's initiatives and goals. The incumbent acts as the Emergency Response Team leader during school drills exercises and in real emergency events. Responsibilities may include leading emergency training, drills and real-life implementation of emergency response plans, along with managing resources for Geffen Academy. Serves in a leadership capacity on the Emergency Preparedness and Safety Committee. Manages special projects from the Chief Financial & Administrative Officer, Head of School and/or designee.  The incumbent serves as the liaison with Campus Security/UCPD, UCLA Dining Services, Facilities, and Custodial Services. Reports needs as needed to the Chief Financial & Administrative Officer, tracks costs, assesses efficiencies, and communicates changes to school programming impacting the respective services.

Geffen Academy at UCLA is a university-affiliated school for students in grades 6-12. We value academic depth and inspiration within a humane educational environment. Our community is guided by principles of diversity, equity, and inclusion. Geffen Academy students are encouraged to be questioners, analysts, and presenters, who are creative, collaborative, and active young adults. Our students practice their skills, competencies, and relationships with deliberation. Geffen Academy graduates believe that knowledge is beautiful, transformative, and relevant to one’s life and civic responsibility in a global community.

Campus Operations Management

 • Identifies Geffen Academy tasks requiring support from UCLA departments providing the following services, Facilities Management, Information Technology, Police, Dining Services, and Capital Programs.

 • Assesses and monitors facility repairs to ensure cost effectiveness; establishes criteria for repair versus replacement of facilities.

 • At the direction of the Head of School and Chief Financial & Administrative Officer, creates, implements, and maintains repair and capital improvement budgets; ensures compliance with budgetary constraints; and forecasts and plans facility improvements; communicates effectively and timely as needed with stakeholders and supervisor.

 • Plans, develops and prioritizes projects and weekly work plans; ensures that materials are ordered, projects are designed and planned, and consults with Chief  Financial & Administrative Officer to confirm budget parameters.

 • Coordinates and monitors status of work orders; estimates, requests, and purchases materials and equipment; and estimates labor costs; informs the Chief Administrative Officer on forecast budget overages and recommends efficiencies where possible.

Assesses furniture and equipment needs, evaluates and makes recommendations concerning specific purchase items, and compares and makes recommendations regarding purchase versus lease acquisition strategies and service maintenance contracts.

 • Coordinates services provided by Facilities Management staff and outside vendors, including all FSR's, furniture orders, furniture movers and installers, and interior design services. Develops relationships and partnerships as needed.

 • Oversees security team daily assignments in collaboration with UCLA Police Department.

Assists with coordinating school events, such as planning, alarm systems and organizing security.

 • Maintains, updates and executes plans and projects from the Facilities Strategic Plan.

 • Plans, communicates and executes building entry and exit protocols for visitors as directed.

80%

Office Management and Special Projects

 • Works under the direction of the Chief Financial & Administrative Officer and Head of School on classroom and space needs for educators, students and community members.

 • Plans work/staff schedules; evaluates and monitors projects with regard to progress and costs.

 • Coordinates the development and planning of facility appropriate use procedures.

 • Communicates policy and procedure updates to ensure employees stay abreast of changes and current information.

 • Liaises, communicates and completes plans and documents as needed with Environmental Health and Safety department and Insurance and Risk Management; well versed in the UCLA Safety Plan, UCLA Shop Safety Manual, UCLA Injury and Illness Prevention Plan (IIPP), UCLA Lock Out/Tag Out Program and other essential UCLA health and safety policies manuals and procedures.

 • Completes Reports as needed and communicates risk issues with CFAO as soon as they are known.

 • Audits safety protocols and operating procedures of Makerspace, Science Labs, Art spaces and other locations that require additional safety procedures and mitigation protocols, makes recommendations and executes remediation plans if needed.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

 in business administration, operations management, or related field.

Preferred

A minimum of 5 years of experience

 related to campus operations, facilities management, or a related field.

Required

Ability to solve problems, effectively and efficiently in a service-oriented manner. Solutions oriented.

Required

Demonstrated skill in using Excel, Word, PowerPoint, email, and software required for all facility and personnel management.

Required

Highly organized, efficient, and attentive to detail, with excellent follow-up skills.

Required

Self-starting, resourceful, proactive, and motivated in performing and excelling in responsibilities.

Required

Ability to prioritize and adjust heavy workload, manage a variety of tasks, and meet various deadlines with changing priorities, frequent interruptions, and conflicting deadlines.

Required

Professional demeanor and courteous/helpful phone manner.

Required

Ability quickly to establish rapport, professional credibility and cooperative working relationships among all levels of the organization.

Required

Compliant and well versed in OSHA requirements, FERPA AND CANRA Law.

Required

Ability to understand, convey and implement essential safety protocols of facilities, makerspace shops, art spaces and science labs in K-12.

Required

Ability to interpret UCLA policies, procedures and regulations along with the ability to ensure appropriate implementation.

Required

Ability to communicate effectively orally and in writing.

Required

Available to work weekends and nights as required.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

11000 Kinross Ave. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.