Assistant Director, Academics & First Year Experience

STDT LIFE DEV SPEC 3 (004564)

UCPath Position ID: 40047057

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1118788

Approved Date:

12/5/2024 3:25:39 PM

Date Last Edited:

12/5/2024 3:25:37 PM

Last Action Effective Date:

9/1/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

316500 - OFFICE OF RESIDENTIAL LIFE (AVC)

Position Details

UCPath Position Number:

40047057

Position Description ID

170403

UC Payroll Title:

STDT LIFE DEV SPEC 3 (004564)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

TBD

Reports to Payroll Title:

Stdt Life Dev Supv 2

UCPath Department Head Position Number:

40908611

Department Head Payroll Title:

Stdt Life Dev Mgr 2

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

4564

Stdt Life Dev Spec 3

2.0

POSITION SUMMARY

The Assistant Director of Academics & First-Year Experience (FYE) at UCLA Residential Life oversees the implementation and assessment of programs, partnerships, and services that support the academic and intellectual development of 24,000 residential students. This position includes a live-in component and requires participation in a 24/7 duty rotation, serving as a critical responder for the campus. The role requires adaptability, visionary leadership, and a collaborative spirit to work with staff, faculty, and campus partners in fostering a dynamic and supportive residential environment.

Reporting to the Associate Director of Academics & FYE, the Assistant Director's role includes direct supervision of two (2) Program Coordinators and indirect supervision of student staff (Project Management Interns, Community Development Interns, and Study Hall Proctors.) The Assistant Director ensures the delivery of impactful programming that facilitates first-year students' transition and academic success, while fostering collaboration with campus partners.

At UCLA Residential Life, our mission is to create safe, supportive, and inclusive living-learning communities for all members of our Bruin residential community. With 15,000 undergraduates in our residence halls and 9,000 undergraduate and graduate students in our apartments and family housing, we are committed to making UCLA a place where community thrives. Supported by a team of over 100 professional staff, 20 Faculty-in-Residence, and 600 student staff, we strive to enrich the student experience through connection, learning, and growth.

Academics & First Year Experience is one of nine units within Residential Life, integral to shaping the student experience at UCLA. This unit is dedicated to fostering academic success for all students and providing a smooth transition for first-year Bruins.

Academic Development & Support Services

Provide a full range of academic support services and initiatives to address student academic wellness and success. Plan and develop partnerships to support peer learning and mentoring initiatives. Maintain strong working relationships, and implement projects with campus partners concerned with student success, including Academic Departments, Schools, Academic Support Units, Student Affairs departments, Alumni Relations, etc. Plan and implement academic support services and programs in on-campus housing, established Learning Centers, and resource units. Participates with training programs, the production of promotional materials and manuals, and event execution.

35%

First-Year Experience Program Implementation & Development

Lead the development, implementation, and evaluation of comprehensive programs and initiatives supporting first-year and transitioning students, including signature events like Bruin Overnight Experience, Diverse Admit Week, and Welcome Week. Foster collaborative relationships with campus partners to enhance student development, transition support, and resource allocation. Serve as a key resource for students navigating their college transition, promoting a sense of community and belonging. Collaborate with the Associate Director to expand the First-Year Experience (FYE) program, aligning with departmental and divisional goals. Oversee assessment efforts to optimize programming and resource distribution, ensuring a seamless, impactful first-year experience within Residential Life.

30%

Budget and Resource Oversight & Staff Supervision

Responsible for budget tracking and resource allocation for designated programs, ensuring alignment with departmental and university policies. Maintain comprehensive records of program planning, execution, student participation, and outcomes to inform future initiatives. Ensure compliance with financial and administrative guidelines while optimizing resource use to achieve program goals effectively. Directly supervise two Program Coordinators, providing guidance, professional development, and performance evaluations. Oversee hiring, training, and performance evaluation of staff, ensuring ongoing professional development. Responsible for any corrective action to staff.

20%

Crisis Management & On-Call Duty

Serve in a live-in capacity with participation in a 24/7 duty rotation to respond to emergencies affecting the residential population of 24,000 students. Provide leadership and support during crises, coordinating with Housing Services, Campus Police, and Counseling and Psychological Services. Address student needs related to academic challenges, mental health, and community conflicts.

10%

Assessment & Data Analysis

Conduct assessments and analyze data to evaluate program effectiveness, student satisfaction, and learning outcomes.Prepare reports and presentations for leadership on program outcomes and student satisfaction. Stay current with national best practices in student transition, LLCs, and academic support.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor’s degree in Higher Education, Student Affairs, or a related field, and/or equivalent experience/training.

Required

Master’s degree in Higher Education, Student Affairs, or a related field

Preferred

Ability to assess student needs and implement inclusive, supportive programs within residential settings.

Required

Working knowledge of student development and advising staff including recruitment, coaching, training, delegating, discipline, conflict resolution, team-building, interpersonal communication, consensus building , community development, leadership developm

Required

Working knowledge of University protocols, procedures, and policies regarding programming, event-management, and liability.

Required

Demonstrated ability to collaborate effectively with academic departments, faculty, and campus partners.

Required

Experience in delivering training programs for staff, faculty, and student leaders to enhance engagement.

Required

Strong crisis management and conflict resolution skills in a live-in environment.

Required

Effective communication and interpersonal skills to engage with diverse populations.

Required

Strong supervision skills, with experience mentoring professional and student staff.

Required

Demonstrated ability to design, implement, and assess academic and transitional programs.

Required

Proficiency in data analysis to make programmatic recommendations for improvement.

Required

Excellent organizational and project management skills, with the ability to manage multiple priorities.

Required

Willingness to work flexible hours, including evenings, weekends, and holidays, as needed.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Bradley Hall

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.