Competitive Sports Coordinator

RECR PRG LEADER 3 (004401)

UCPath Position ID: 40038877

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1133717

Approved Date:

7/17/2024 1:08:25 PM

Date Last Edited:

7/17/2024 1:08:22 PM

Last Action Effective Date:

5/31/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS                     

Division Code:

7300D

Division:

CAMPUS LIFE                            

Department:

373000 - CULTURAL & RECREATIONAL AFFAIRS

Position Details

UCPath Position Number:

40038877

Position Description ID

167132

UC Payroll Title:

RECR PRG LEADER 3 (004401)

Business Title:

Competitive Sports Coordinator

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40135710

Reports to Payroll Title:

RECR SUPV 2

UCPath Department Head Position Number:

40058049

Department Head Payroll Title:

ADMIN MGR 1

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Competitive Sports Coordinator reports to the Competitive Sports Program Director. The Competitive Sports office operates over 50 club sports, a variety of intramural sports (23 total) for students, faculty, staff and other affiliated individuals, unified sports in coordination with the UCLA Special Olympics student group, instructional sports and extramural sports programs. The Competitive Sports Coordinator assists in the coordination and supervision of program delivery for the Competitive Sports office, and assists with scheduling, payroll, student staff training, curriculum development, program evaluation and marketing for participant programs. This position participates in the learning and development of over 250 student officers by creating or collaborating with campus contacts to develop a series of seminars that will provide leadership, management, financial, and communication skills. The coordinator will also have duties related to the UCLA Club Sports program in relation to apparel, trademarks and licensing travel, event management, facility reservations, event planning, website management, assessment of program offerings and management of social accounts. Other duties include:  share oversight of the administration of all club sports; overall development, training, assignment, supervision and evaluation of part-time student employees; schedule and supervise contests and events, preparation of reports, analyses, evaluation and enhancement of existing programs and recommendation of changes, budget management; identification and correction of risk management concerns; and the addressing of customer concerns in timely and professional manner.

UCLA Recreation is a large department within the Division of Campus Life in Student Affairs with approximately 90 full-time career and contract and over 1,000 part-time employees. UCLA Recreation provides extensive access to a broad range of recreational activities and wellbeing services and offers programming which encompasses the competitive, passive, social, cultural, and instructional aspects of recreational activity. In addition, the department manages 15 of the University's recreational and athletic facilities offering recreation, competition, and numerous multi-use options for student and university events.

Program Administration

Assist with the organization and management of the club, intramural, unified, and extramural sports programs.

Develop, implement and participate in club orientation meetings and training sessions for student officers and coaches.

Serve as a resource to clubs on national, regional, and local governing bodies.

Revise and update policies, procedures and regulations so that the explanation of these guidelines is clear and as streamlined ad possible.

Work with various facility staff members to reserve indoor and outdoor venues to ensure practice and game needs are met.

Maintain shed and marking equipment, as well as all other storage areas. Line fields as needed.

Participate in the coordination, organization and administration of meetings for participant, team representatives, managers and officials. Explain club rules, regulations, schedules, protests, postponements, forfeits, injuries disciplinary actions and other matters relevant to the club sports program to participants.

Ensure team and participant compliance with issues related to risk, human resources, purchasing, and use of UCLA trademarks.

Directly supervise club, intramural, unified and extramural sports contests both on and off-campus. This will include evening and weekend hours.

Coordinate team transportation including driving University or rented vehicles, airfare, and ensuring drivers are approved. Oversee fleet of university vehicles.

Prepare club sport activity evaluations and other statistics on a quarterly basis.

Prepare analyses and other reports as required, researching and recommending program enhancements as appropriate.

Prepare, write and edit necessary forms, handouts and other related materials for distribution to participants.

Involve in the coordination of the IM sports program including scheduling, employee training, and promotional opportunities.

Participate in the management of IM Field operations including staffing, storage, programming and reservation.

Direct various club sports summer youth camps.

35%

Personnel Supervision

Participate in the recruitment, hiring, training, scheduling, and supervision of approximately 100 student employees.

Keep accurate time and attendance records for club sports student staff.

Provide leadership opportunities to student employees and participants in the form of managers, officials, sport supervisors and clerks.

Provide leadership and support to the Club Sports Executive Council.

Collaborate with and lead club officers, coaches, interns, and part-time athletic trainers.

30%

Marketing and Public Relations

Work with Marketing Unit to develop promotional and marketing materials, including print, electronic and web communications.

Coordinate the production of bulletin boards and other visual displays; develop multi-media presentations for group orientations or other public forums.

Maintain close communication with participants regarding deadlines, game schedules club protocols, and related policies and procedures, as well as updating club sports results in a timely manner.

Compile results, scores, and other accomplishments/awards from all clubs and share via the Website, social medial, a monthly newsletter, and other media outlets.

Review and evaluate ongoing promotional strategies and initiate new and innovative approaches as appropriate.

Work with ASUCLA to complete Licensing and Trademark requirements for club sports apparel.

15%

Budget

Participate in the development and management of a zero-based budget, proposing participation fees when appropriate and recommending club allocations and support levels.

Initiate purchases and review expenditures.

15%

Other

Attend University or department committee meetings as assigned.

Coordinate and supervise activities in other departmental units as directed to include but not limited to youth programs, aquatics and special events.

Other duties as assigned.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's Degree from an accredited 4-year institution and/or Equivalent experience/training

Required

Master's Degree

Master's Degree in Recreational Sports Management or equivalent experience.

Preferred

Demonstrated skills in sports management and administration.

Skills in budget management including development, initiating transactions, interpreting budget statements and reports.

Required

Skills to select and order sports equipment, uniforms and specific recreation gear and apparatus. Ability to work with vendors and university offices in procuring said items. Detailed knowledge of field and facility preparation to meet program and safety standards.

Required

Skill in evaluating programs and student personnel, being able to make recommendations relative to programmatic objectives and student needs  Detailed knowledge of facility coordination and scheduling procedures to provide for the conduct of tournaments and special events.and interests.

Required

Working knowledge of college or university concept for student programming.

Preferred

Knowledge of IMLeagues and Fusion software systems.

Preferred

Proven ability to communicate effectively both verbally and in writing.

Required

Ability to enforce university and University Recreational Affairs policies and procedures and take necessary action when misconduct occurs.

Required

Working knowledge of various sports eligibility standards and regulations, team concepts, planning, scheduling and facility coordination practices to meet objectives and requirements.

Required

Skill and knowledge to design quarterly promotional displays to advertise and inform students and staff of University Recreational Affairs programs and pertinent related information.

Preferred

Demonstrated skills and abilities in the areas of program supervision, policy development and leadership training.

Ability to analyze situations and decide on proper course of action.

Required

Interpersonal skills to work effectively with diverse groups of students, staff and colleagues.

Required

Working knowledge of and skill in First Aid and Cardiopulmonary Resuscitation practices to assist in medical or accident situations where CPR is needed.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Ability to work evenings, weekends and holidays.

Required

Maintain valid California driver's license for operation of university vehicles.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

John Wooden Center

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.