Associate Technical Director

THEATER PROD SPEC 3 (006145)

UCPath Position ID: 40088019

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1133522

Approved Date:

9/18/2026 8:20:28 PM

Date Last Edited:

9/18/2026 8:20:24 PM

Last Action Effective Date:

5/9/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1220O

Organization:

SCHOOL OF THEATER, FILM & TELEVISION   

Division Code:

1221D

Division:

THEATER, FILM & TV DIV                 

Department:

046600 - THEATER

Position Details

UCPath Position Number:

40088019

Position Description ID

167117

UC Payroll Title:

THEATER PROD SPEC 3 (006145)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40088019

Reports to Payroll Title:

THEATER PROD SPEC 4

UCPath Department Head Position Number:

40043186

Department Head Payroll Title:

THEATRICAL PROD SUPV 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

0

POSITION SUMMARY

Manage, coordinate and oversee the Department of Theater Scene Shop and its interaction with the other production units for a seamless transition from set planning to set building and load in and strike as well as set disposal for all departmental productions. Organize scene shop personnel, oversee employee scheduling, workflow, work quality and set timeline for the construction projects. Organize and supervise scene shop use, security and maintenance. Manage construction spaces, storage areas, and related spaces, scene shop inventory of supplies, materials, tools and hardware. Perform other related duties as assigned by supervisor, including occasional minor facility maintenance or improvements.

The incumbent is supervised by the Technical Director and Chair. The incumbent prioritizes and completes tasks within assigned goals and objectives and often in collaboration with the design faculty, Director of Production, Technical Director, shop supervisors and others in academic and administrative leadership. Periodic in-progress checks of work are made. Work is subject to review by supervisors.

The UCLA Department of Theater is a vibrant community where diverse voices and disciplines converge to shape the theater and live experiences of tomorrow. Here, academic rigor fuels creativity, and performers, designers, directors, playwrights and scholars are supported by world-class faculty who champion collaboration, critical thinking, and innovation. The department’s training engages with our complex, changing world and integrates the unique opportunities available at the nation’s top public university.  We cultivate artists and thinkers who go on to excel across theater, film and television, themed entertainment, and many other fields.

Management

1. Manage and organize the work flow and task assignments in the scene shop from scheduling career and casual employees, students, teaching assistants and lab students to ensure timely construction of scenery.  2. In conjunction with the Technical Director, evaluate master show schedule determined by Director of Production to develop shop schedules for each production including shop construction time lines, and materials acquisition deadlines to ensure efficient production of scenery, including timely delivery for mounting, rigging, and mechanization on stage.  3. Prepare work lists of all machine and hand work to be accomplished on a daily basis.  4. Maintain inventory levels to meet the needs of the scene shop to be able to produce the scenery for each upcoming show within budgetary constraints.  5. Anticipate and order other supplies sufficiently in advance to guarantee arrival of such material when needed to maintain construction schedule within budgetary constraints.  6. Research, identify, and acquire all machinery, equipment, and tools for the scene shop to meet the scenery fabrication demands.  7. Oversee and ensure all tools and equipment are properly maintained. Evaluate shop tool and equipment for replacement and repair needs and take measures to ensure their functionality. 8. Identify and seek proper remedy for security deficiencies related to facilities, equipment, supplies or operational procedures and establish technical and qualitative work standards for all workshop projects.  9. Provide prompt and thorough response to requests from faculty and staff for information, special needs or suggestions when appropriate. 10. Manage all scenery construction and ensure all scenery is constructed according to specifications of Technical Director's plans. 11. In conjunction with the Technical Director, research and develop special construction techniques as required to ensure appropriate fabrication of designs. 12. In conjunction with the technical Director, organize and oversee the load-in" operation, and "strike" of theatrical productions and rentals. 13. In conjunction with the Technical Director, strategically facilitate "strike" activities in respect to reusable scenery pieces for storage and recycling to reduce waste. 14. In conjunction with the Technical Director, seek and implement new materials and innovate techniques in scenic fabrication within the assigned budget. 15. Participate in scenic design meetings between student designers, faculty advisor, Technical Director and Director of Production to discuss logistical and build questions and to facilitate that design ideas can be realized within budget and time parameters and propose innovative avenues on how to meet those parameters. 16. Attend all weekly production meetings. 17. Supervise the work of the scene shop production staff while also working on each build. 18. In conjunction with the Technical Director, conduct routine safety checks to ensure the policies and practices of the University's health and safety guidelines are being followed. 19. Other duties as assigned.

70%

19. Meet with the Technical Director, Designer and Advisor to work through design and budget before the final plans are approved. 20. Venue manage as needed. 21. Other duties as assigned.

0%

Financial Administration

1. Consult with the Technical Director on the scenic budget for each show and actual materials to be used in the build so the final estimate is as accurate as possible. 2. Monitor expenditures and purchasing records for each production to ensure each one stays within scenery budget. 3. Monitor expenditures and purchasing records for the maintenance, materials and stock budgets for the scene shop. 4. Monitor seasonal part-time and student employee expenses to stay within labor budget parameters set by the Director of Production. 5. Solicit cost estimates and work with vendors to negotiate repair, maintenance and replacement purchases needed to maintain a functional scene shop. 6. Other duties as assigned.

20%

Shop Lead

1. Assist with directing and training the scene shop staff, shop teaching assistants, student crews and theater 14 lab participants in conjunction with area supervisors in the safe operation of theatrical equipment, regulations regarding use of rehearsal and performance spaces, and proper procedures used in running department productions. 3. Provide direction to part-time employees associated with the theatrical productions and rentals. 4. Oversee work schedules, work assignments, attendance, work quality and standards. Provide input and feedback on employee evaluations. 5. Actively participate in job interview for production staff. 6. Assist with the recruitment for open staff positions, part-time employees and student staff. 7. Other duties as assigned.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree in related area and / or equivalent experience / training.

Required

Ability to plan, integrate, organize, schedule, budget and supervise the preparation and presentation of theatrical productions in an educational and professional environment.

Required

Possess expert knowledge and familiarity with the tools, equipment and systems associated with technical theater production; including scenery technology and theatrical stage rigging practices.

Required

Skill in management of equipment, space, material, staff and financial resources.

Required

Ability to complete tasks independently and in a timely manner and to perform tasks of equal priority efficiently under time constraints.

Required

Ability to establish and maintain cooperative working relationships with students, faculty, staff and guest artists.

Required

Ability to speak on a one-to-one basis and to groups, using appropriate vocabulary and grammar to explain and demonstrate facilities, equipment and operations.

Required

Possess demonstrated working knowledge of the responsibilities and duties of professional scene shop supervisor including the knowledge to engineer scenic elements and assure structural integrity and safety.

Required

Demonstrate pride, professionalism and commitment to excellence. Skill in prioritizing staff job responsibilities in order of relative importance to complete work in a timely manner.

Required

Ability and willingness to work flexible hours as required by the production schedule, including nights, weekends and holidays.

Required

Ability to read and execute drawings; skill in interpreting drawings and specifications pertaining to the construction of theatrical scenery and props.

Required

AutoCAD proficiency. Basic Knowledge of Vectorworks.

Required

Ability to work at heights using ladders and personnel lifts.

Required

Must have the vision, hearing and dexterity to safely operate in a construction environment, operate hand and power tools, stage rigging and machinery.

Required

Working knowledge of safety precautions necessary when working with power tools.

Required

Knowledge in automation, innovative technology, and theatrical engineering

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Macgown Hall

•

Office equipment including computer, printer, copier, etc.

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.