Associate Production Manager & Community Engagement Manager

THEATER PROD SPEC 2 (006144)

UCPath Position ID: 40949025

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1119815

Approved Date:

4/2/2026 6:47:26 PM

Date Last Edited:

4/2/2026 6:47:23 PM

Last Action Effective Date:

5/2/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1220O

Organization:

SCHOOL OF THEATER, FILM & TELEVISION

Division Code:

1221D

Division:

THEATER, FILM & TV DIV

Department:

046600 - THEATER

Position Details

UCPath Position Number:

40949025

Position Description ID

171095

UC Payroll Title:

THEATER PROD SPEC 2 (006144)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40043186

Reports to Payroll Title:

THEATRICAL PROD SUPV 2

UCPath Department Head Position Number:

40819204

Department Head Payroll Title:

ADMIN SUPV 2 GF

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

0

POSITION SUMMARY

The Associate Production Manager & Community Engagement Manager oversees the administrative and operational functions of the production department, including purchasing, budget and inventory tracking, reporting, and internal communications. This role also leads the planning and execution of programs that engage students, alumni, and industry professionals, supporting recruitment efforts and ensuring the success of educational and non-production events.

We are committed to bringing world-class university research to the grand challenges facing the world of theater and performance today by fostering an ever-diversifying community of playwrights, designers, directors, scholars, and performers. Through deep engagement with the changing landscape of contemporary performance, diverse and dynamic faculty leadership, and creative collaboration across the campus and Los Angeles’ communities, UCLA Theater showcases the future of performance.

ADMINISTRATION

MANAGEMENT

1. Execute all Production Program business and administrative functions including purchasing, hiring, and budget reporting.

2. Manage the administration of venue rentals including responding to rental inquiries, distributing rental information and technical questionnaires to potential clients. Establish appropriate contact information, collect necessary event and technical information, generate cost estimates in coordination with Technical Supervisors, write rental contracts, invoice, and monitor and collect client payments as required.

3. Manage and increase event programming and external use at designated production venues.

4. Monitor use and condition of equipment in production offices and box office. Maintain and repair equipment as needed.

65%

5. Facilitate Production Unit and Department communication through the creation and distribution of season and performance listings and production schedules. Update on-line production schedule as required.

6. Coordinate the University's yearly equipment inventory in association with Production Unit Department Heads.

7. Manage and reconcile the Production Unit's petty cash fund.

8. Post, track and provide reporting for all production expenditures.

9. Post, track and provide reporting for all labor budgets.

10. Reconcile monthly Procard statements for the Production Unit.

0%

11. Liaison with the Events office for all student programming in production venues (includes student) and campus use agreements secure financial guarantees for student rentals.

12. Provide the Events On-Line Listings for all public performances in Department facilities.

13. Coordinate first aid supplies with Cintas.

14. Monitor production and office supplies and purchase as needed: Supplies include gaff tape, spike tape, Marley tape and copy paper.

15. Manage comp reservations for ticketed mainstage shows.

0%

COMMUNITY

ENGAGEMENT

1. Coordinate logistics and arrangements for guest speakers VIPs and recruiting candidates

2. Manage major recurring professional transition events including industry showcases and career development workshops.

3. Provide administrative and audience development support for faculty production practice activities.

4. Oversee season marketing efforts including workshop coordination, audience outreach and marketing oversight.

5. Organize and manage talk backs, alumni events and activities connecting the campus community with departmental work.

25%

6. Support student recruiting and outreach activities in coordination with the department leadership.

7. Serve as the primary manager for all non-production education and engagement events.

0%

PRODUCTION

SERVICES

1. Assist the Director of Production on all productions, working with entire production staff to realize the production within the agreed budget parameters and available resources.

2. Attend staff meetings, and other meetings as needed.

3. Research, apply and secure performance rights for Department productions and ensure compliance with all contractual obligations. Purchase or rent scripts, scores and other published production materials as required. Track the distribution of rented materials and return to publisher as required. Generate and submit all reports required of licensing agreements.

4. Create programs for all shows and coordinate printing.

10%

5. Supervise "front-of-house" operations including coordination with Theater Management Services, custodial services, and Central Ticket Office. Provide seat counts for ticketed events to Central Ticket Office.

0%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree or / and equivalent experience in production and event management

Required

Possess working knowledge of theater production practices audience development and marketing strategies.

Required

Possess working knowledge of the producing and production practices associated with theater production

Required

Possess working knowledge of the responsibilities and duties of professional stage managers

Required

Ability to work independently and follow through on projects with minimum direction.

Required

Ability to complete tasks in a timely manner and to perform tasks of equal priority efficiently under time constraints.

Required

Ability to establish and maintain cooperative working relationships with students, faculty, staff and guest artists and campus partners.

Required

Skill in management of equipment, space, material and financial resources.

Required

Skill in prioritizing staff job responsibilities in order of relative importance to complete work in a timely manner.

Required

Ability to speak on a one-to-one basis and to groups, using appropriate vocabulary and grammar to explain and demonstrate facilities, equipment and operations.

Required

Possess working knowledge of the planning, scheduling, budgeting and management of theatrical productions in an educational and professional environment.

Ability and willingness to work flexible hours as required by the production schedule.

Required

Possess working knowledge of event planning and coordination for guest speakers VIP arrangements and professional transition activities.

Required

Skill in rental outreach contracting and the management of facility use by external and campus partners.

Required

Demonstrate pride professionalism and commitment to excellence in community building and outreach.

Required

Marketing design and social media management experience. InDesign Experience

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

E. Melnitz Hall

•

Office equipment including a laptop and printer.

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.