Audio/Visual Systems Coordinator

TELEVISION TCHN (008293)

UCPath Position ID: 40932249

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1134916

Approved Date:

10/23/2026 3:41:57 PM

Date Last Edited:

10/23/2026 3:41:55 PM

Last Action Effective Date:

7/1/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR         

Division Code:

5901D

Division:

ADMINISTRATION                         

Department:

316500 - OFFICE OF RESIDENTIAL LIFE (AVC)

Position Details

UCPath Position Number:

40932249

Position Description ID

167275

UC Payroll Title:

TELEVISION TCHN (008293)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

TX: Technical

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40043944

Reports to Payroll Title:

EVENTS SUPV 2

UCPath Department Head Position Number:

40908611

Department Head Payroll Title:

STDT LIFE DEV MGR 2

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The Audio Visual Systems Coordinator coordinates the production of assigned Residential Life programs, with specific emphasis on venues and events in On Campus Housing facilities. Incumbent assumes technical and operational authority and responsibility for audio/visual and live event technologies on behalf of Residential Life. This includes performing maintenance on equipment such as electrical control boards, stage rigging, and power tools. Incumbent also provides strategic recommendations and project management for a variety of initiatives, and assists with coordination of the staging of public events, stage crews and related personnel. Incumbent must possesses advanced knowledge of professional and consumer A/V technology, including integrated venue controls (Crestron/Extron).

As a pivotal member of UCLA Student Affairs, you'll ignite the Bruin spirit and contribute to a vibrant community that champions academic success and holistic development. UCLA Student Affairs is the backbone of the Bruin journey, supporting students from admission to graduation and beyond. Engage in a role that spans personal growth, academic success, and community enrichment, connecting students with a wealth of resources and opportunities. Here, you're not just part of a team; you're part of the UCLA legacy. Join us in shaping the future of UCLA, where every day you'll make a difference in the lives of our students and the broader Bruin family

The mission of Residential Life is to create safe, supportive, and inclusive living-learning communities that engage residents in order to foster their academic success, personal growth, and responsible citizenship.

We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to enhance the overall effectiveness and employee engagement in the Student Affairs organization. While you may not meet 100% of this job’s qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply.

Oversee Inventory of Audio-Visual Equipment

 • Ensure and facilitate the use of event technical equipment and digital media servers, ensuring safe operating practices are followed at all times.

 • Train users at all skill levels on the safe setup and operation of event equipment.

 • Purchase new event production equipment, and coordinate the rental, delivery, and pickup of approved event supplies and equipment.

 • Oversee equipment storage across multiple locations, maintain inventory management systems, and assess and implement appropriate disposal and repurposing of University equipment.

 • Schedule, perform, and monitor routine maintenance and safety inspections of all digital and analog audiovisual equipment, event equipment, and university vehicles; remove unsafe equipment from service.

30%

Live Event Support and Staffing

 • Support Residential Life's Program & Event Management unit and HHS Catering and Conference Services unit, providing event management and event support services as needed, including early mornings, evenings and weekends.

 • Provide customer service to and maintain positive relationships with event programmers and attendees, including University students and staff.

 • Provide on-call and on-site technical support for Residential Life and HHS events, meetings, classes, and programs by operating appropriate technology solutions, including digital media and audio-visual systems at large-scale and high-profile events.

 • Supervise part-time student technician staff as it pertains to scheduling workflow; develop and assist with distributing the daily work schedule.

 • Demonstrate proper handling, transport, use, and storage of audio-visual and related programming equipment to departmental users, and follow University and Departmental policies, procedures, and emergency protocol.

30%

Maintain Venues and Venue Technology

 • Build and maintain professional relationships to communicate and collaborate effectively with University stakeholders and vendors on all issues related to audio-visual technology in On Campus Housing event locations.

 • Consult and advise on the design of digital media and audio-visual systems for construction and renovation projects in event spaces; recommend and assist with venue renovation planning and system upgrades.

 • Provide expertise and project management for the maintenance and upgrade of complex integrated audio-visual systems, working closely with vendors and contractors on installation and upgrade projects.

 • Oversee, design, install, and maintain digital and analog audio-visual systems, software, hardware, and venue technology used for live events, including regular maintenance and updates.

25%

General Administration

 • Maintain and update documents and reports related to digital media servers, audio-visual systems, and event operations, including equipment repair and replacement plans and proposals, usage and repair reports, and instruction manuals.

 • Research costs, options, and functionality of equipment and technology solutions to be purchased, and prepare the paperwork and insurance documentation required for acquisition.

 • Use online systems and advanced computer software to plan and administer projects at a variety of levels, and maintain professional, timely, and responsive email communication in a fast-paced environment.

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Associate's Degree

in related area or bachelors degree in related area and/or equivalent experience/training.

Required

Experience working with digital and analog live sound reinforcement systems, theatrical lighting systems and live streaming video systems.

Required

Demonstrated proficiency with both Mac and PC personal computers and with standard office applications suites such as Microsoft and Google.

Required

Demonstrated ability to operate a wide range of consumer and professional audio/visual equipment.

Required

Ability to program & troubleshoot audio, lighting and video systems and equipment. Assess & perform needed repairs, debugging, or reprogramming.

Required

Ability to advise and supervise student technicians and other student employees.

Required

Demonstrated proficiency in analyzing the technical needs of a variety of events.

Required

Ability to independently prioritize assignments and complete work successfully in a timely manner.

Required

Familiarity with media servers (Resolume Arena or similar); digital audio workstations DAW (Logic Pro, Ableton Live 9 Suite, QLAB, and similar); projection mapping (Mad Mapper or similar); theatrical dimming and controls (ETC Element or similar).

Preferred

Familiarity with Crestron, BSS Soundwave, and Extron control systems.

Preferred

Experience working in Residential Life/University Housing operation.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

Complex problem solving/reasoning

X

Ability to organize & prioritize

X

Communication skills

X

Numerical Skills

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.