Library Technical Project Manager

TCHL PROJECT MGT PROFL 3 (008822)

UCPath Position ID: 41160120

Position Description History/Status

Approved Date:

4/2/2026 2:03:49 PM

Date Last Edited:

4/2/2026 2:03:30 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

8300O

Organization:

UNIVERSITY LIBRARY

Division Code:

8310D

Division:

UNIV LIBRARY DIV

Department:

540000 - GENERAL LIBRARY

Position Details

UCPath Position Number:

41160120

Position Description ID

233047

UC Payroll Title:

TCHL PROJECT MGT PROFL 3 (008822)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 24

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40054033

Reports to Payroll Title:

BUS SYS ANL SUPV 2

UCPath Department Head Position Number:

40051492

Department Head Payroll Title:

INFO SYS MGR 3

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

POSITION SUMMARY

Reporting to the head of Library Analytics, Metrics & Assessment (LAMA), the Library Technical Project Manager (LTPM) provides help in managing projects at three levels: 1) direct management of projects, 2) coaching for managers of other projects, and 3) assisting the AUL with planning and monitoring the

project portfolio.

The LTPM performs project management for multiple concurrent technology projects, including software development, systems and data migrations, tool adoptions and deployments, etc. The LTPM works with stakeholders to articulate goals, define scope, and prioritize deliverables; collaborates with project teams to develop project plans; monitors progress during project implementation and communicates status with stakeholders, project teams, and Library management. The LTPM works

with key library and campus partners to develop and clarify service-level agreements to ensure future sustainability. The LTPM will provide guidance to peers in the department leading other projects. The number of projects will usually exceed the capacity of the LTPM, so other projects will be managed by unit heads, tech leads, and occasionally individual contributors. To ensure these projects are carried out effectively, the LTPM will provide them with tools, techniques, templates, etc. to help

standardize the process and facilitate the Digital Strategies & Collections Services AUL's ability to monitor their progress.

The LTPM will serve as an analyst of the project portfolio for the department, helping the AUL Library leadership look at all current and upcoming activities, assess resources and capacity, set achievable roadmaps, and monitor progress.

The Library Analytics, Metrics and Assessment (LAMA) team is part of the Digital Strategies unit. LAMA supports UCLA Library’s mission by enabling consistent, targeted, data-informed decision-making. The team gathers data & assists leadership to identify opportunities to enhance efficiency, optimize workflows, & strengthen the Library’s ability to deliver effective, high-quality services. LAMA is charged with the following: 1) leveraging technology, metrics & systems for workflow development & enhancement for Library services.  2) establishing dashboards &

reports that provide metrics for Library leadership for the purpose demonstrating impact & improving services. 3) cultivating a culture of project management by providing resources, consultations, templates & best-practices guidelines for the Library. 4) sharing resources enabling Library staff to gather data that could be used to inform their work.

Campus Library Instructional Computing Commons (CLICC) provides services such as equipment lending and

innovative technology support for use in teaching and learning and employs 40 some student staff in delivering these

services.

The Digital Strategies (DS) unit supports library staff & users by providing local & remote access to library

technologies. Supported technology resources include the integrated library system & online catalog; network

connectivity including servers, storage, operating system & application services delivery; & programming &

application development in support of digital & web-based initiatives. Through collaborative efforts w/all areas of

UCLA's libraries, DS assists in the development & delivery of technologies for all types of electronic resources. The

staff also work as collaborative partners w/units in other areas of the library, & provide tech support for the major

business systems used by the libraries.

Project Management

1. Collaborates with partners to define project goals, scope, schedule, deliverables, resources, roles, and risks & mitigations.

2. Establishes collaborative relationships with partners including Libray staff, faculty, vendors, and campus IT.

3. Works with management to ensure project budget is adequate.

4. Identifies potential roadblocks and documents options for solutions.

5. Develops implementation strategy to adhere to project schedule.

6. Schedules, plans, and conducts project team meetings.

7. Collaborates with project staff to identify milestones and estimate timelines.

8. Regularly communicates progress to management and stakeholders.

9. Initiates change management procedures to adjust schedule, scope, or budget.

80%

Project Portfolio Planning & Monitoring

1. Assists manager in the design and implementation of standard structures for project planning and reporting.

2. Uses PM tools and techniques for assessing resources and schedules to assist manager in the development of annual roadmaps for all teams and projects in the department.

3. Assists the manager in collecting reports from, and assessing the health of, all active projects in the department.

10%

Peer Support

1.Creates templates for project management methods and provides training on them for other project managers.

2. Provides guidance to inexperienced project managers to improve their consistency in execution.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in Information Systems Management or related field or equivalent education and experience

Required

3

Demonstrated experience leading or managing multiple concurrent technology projects using formal methods and communicating with senior stakeholders throughout the project lifecycle.

Required

3

Experience with collaboration tools, including wiki software (e.g. Confluence) and task tracking software (e.g. Jira.)

Required

3

Experience working in a library, archive, or museum.

Preferred

3

Experience working with vendors on IT projects.

Preferred

Project Management Professional (PMP) certification or equivalent training and experience.

Preferred

Certified Scrum Master or equivalent training and experience.

Preferred

Ability to communicate clearly and effectively, both written and verbally to communicate with a variety of team members and stakeholders, including technical staff, client stakeholders, funders, and management.

Required

Ability to describe alternatives to stakeholders, to explain trade-offs, and to negotiate specific and realistic deliverables, budget, and schedule.

Required

Ability to coordinate numerous activities with competing deadlines without compromising quality of work.

Required

Demonstrated ability to plan and conduct meetings, and document outcomes.

Required

Knowledge of information technology systems and infrastructure challenges and solutions.

Required

Demonstrated sound judgment and ability to work independently, set priorities and maintain them, and follow through on assignments. Ability to adjust priorities and procedures as directed by changing goals and objectives.

Required

Ability to navigate the needs of diverse stakeholders and manage projects where participants are from teams across the organization.

Required

Ability to initiate and maintain cooperative working relationships with coworkers, supervisors, managers, and client stakeholders. Ability to work harmoniously and as a team player, to thrive in a team-based environment, and to foster teamwork among others.

Required

Ability to get to work reliably and on time and to be present in the workplace during normal working hours.

Required

Ability to manage projects effectively in a hybrid work environment with many fully remote teammates.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Powell Library/Film and Television Archive (STOA)

•

Laptop

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.