Project Manager

TCHL PROJECT MGT PROFL 2 (008821)

UCPath Position ID: 40891512

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1133464

Approved Date:

2/3/2022 8:39:26 AM

Date Last Edited:

10/16/2023 1:41:16 PM

Last Action Effective Date:

1/31/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6400O

Organization:

VICE CHANCELLOR/CHIEF FINANCIAL OFFICER

Division Code:

6440D

Division:

CORPORATE FINANCIAL SERVICES           

Department:

352500 - CENTRAL RESOURCE UNIT

Position Details

UCPath Position Number:

40891512

Position Description ID

167105

UC Payroll Title:

TCHL PROJECT MGT PROFL 2 (008821)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 22

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40855935

Reports to Payroll Title:

ADMIN MGR 2

UCPath Department Head Position Number:

40752677

Department Head Payroll Title:

ACCOUNTING MGR 4

POSITION SUMMARY

When you join UCLA, you'll be working at an institution that offers a world of opportunity. We provide our team members with the environment and support to do amazing work, because each and every one of them plays a vital role in our mission of education, research, and service. Our high-quality comprehensive benefits are among the rewards you receive in return. Our industry-leading benefits program provides both choice and value to meet the needs of our diverse workforce. Find out more: https://ucnet.universityofcalifornia.edu/forms/pdf/benefits-of-belonging.pdfAct as the Project Manager (PM) for all Payroll Partner's projects internally within the organization. Representing Payroll Partner for projects within UCLA, UC PATH, and other UC locations.Over the course of a project, the PM will need to communicate with staff and clients, make decisions and monitor the progress of the project to keep it on schedule. Important responsibilities for the PM include managing projects having a defined beginning and end. Manages the project's framework processes and methodologies involving departmental or cross-functional teams. Plans, coordinates, and monitors scope, requirements, schedules, budgets, resources, tasks, risks, staff and deliverables. Monitors the project from initiation through completion. Organizes and leads activities relating to the management and completion of projects.The PM is a Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Project Management and Coordination

Creating long- and short-term plans, including setting targets for milestones and adhering to deadlines (E)  Source and appropriately leverage internal resources as business and functional leads and team members on projects (E)  Serve as a point of contact for teams when multiple units are assigned to the same project to ensure team actions remain in synergy (E)  Complete projects on time within budget and within scope (E)  Oversee all aspects of projects including deadlines, assign responsibilities, monitor and summarize progress (E)  Provide periodic status to management as required (E)  Work directly with partners and stakeholders to ensure deliverables fall within the applicable scope and budget. Coordinate with departments to ensure all aspects of projects are compatible and in alignment with the project goals (E)  Communicate with leadership to keep projects aligned with departmental and organizational goals (E)  Perform quality control on projects throughout development to maintain the expected standards (E)  Develop, adjust, and communicate schedules, targets, and changes on project as needed (E)  Perform post-project reviews (E)

80%

Payroll Partner Support

Support Payroll Partner, BI Director, and the BFS leadership as required (E)  Act as a utility resource for Payroll Partner (E)  Perform other duties as assigned (E)

20%

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Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Location Setting:

Location:

Standing/Walking

Sitting

Bending/Stooping

Squatting/Kneeling

Climbing

Lifting/Carrying/Push/Pull 0-25 lbs

Lifting/Carrying/Push/Pull 26-50 lbs

Lifting/Carrying/Push/Pull over 50 lbs

Physical requirements other

Chemicals, dust, gases, or fumes

Loud noise levels

Marked changes in humidity or temperature

Microwave/Radiation

Operating motor vehicles and/or equipment

Exposures other

Sustained attention and concentration

Complex problem solving/reasoning

Ability to organize & prioritize

Communication skills

Numerical Skills

Mental demands other