Student Advisor

STDT SVC ADVISOR 2 SV (005155)

UCPath Position ID: TBD_941488

Position Description History/Status

Approved Date:

6/5/2026 9:03:08 PM

Date Last Edited:

6/5/2026 9:03:05 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1180O

Organization:

LUSKIN SCHOOL OF PUBLIC AFFAIRS        

Division Code:

1181D

Division:

SCHOOL OF PUBLIC AFFAIRS               

Department:

035000 - SOCIAL WELFARE

Position Details

UCPath Position Number:

TBD_941488

Position Description ID

256219

UC Payroll Title:

STDT SVC ADVISOR 2 SV (005155)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40056654

Reports to Payroll Title:

ADMIN MGR 1

UCPath Department Head Position Number:

40066971

Department Head Payroll Title:

DEPARTMENT CHAIR

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The incumbent provides program administration, recruitment and academic counseling primarily for students engaged in Youth Behavioral Health focused programs and curriculum within the department.  They will provide general and specialized program support to the Student Affairs Advisor, Director of Student Affairs and leadership of the Youth Behavioral Health focused programs.

Under the general direction of the Student Affairs Advisor, independently lead and complete on-going tasks, following established School procedures and University policies to administer Social Welfare programs focusing on youth behavioral health.  Create, implement, and monitor a tracking system for all youth behavioral health program students, including post-graduation to ensure timely work commitment payback.  Initiate collections in the event students to not fulfill their contractual agreement.  Administer and track stipends for students.  Provide academic counseling to students.  Independently exercise initiative and sound judgment relating to student engagement and programming while adhering to all privacy/FERPA regulations. 

Lead student recruitment/application processes, student counseling and funding allocations for all program participants.

Administratively support all aspects of implementing programs, projects, and reporting to various entities including the Ballmer Group and other youth behavioral health programs.  This requires managerial, organizational, analytical, writing, hands-on computer applications and public relations skills.  Develop and maintain relationship with partner units on campus also engaged in youth behavioral health, specifically in Psychology and Semel.

Serve as a liaison between the Center for Accessible Education and faculty and student constituents in Luskin Social Welfare to ensure seamless coordination and compliance with various accommodations and to provide faculty with best practices to most effectively meet student needs.

Compose and edit high quality correspondence, reports, student resource materials, presentation materials, and fliers, etc.  Initiate the scheduling and planning of Youth Behavioral Health related special events and modules for MSW students. 

The incumbent must continuously expend effort to determine the administrative needs required to efficiently and effectively execute the mission of the Youth Behavioral Health program and must be responsive to shifting priorities and to new assignments.

The UCLA Department of Social Welfare offers the Master of Social Welfare (MSW) and a Ph.D. in Social Welfare. Joint degrees offer an even broader range of skill and expertise development. The UCLA Department of Social Welfare’s research and teaching guide policy makers, shape practice and programs in such areas as welfare, aging, health care, mental health, children and families, and long-term support. UCLA Social Welfare faculty members are committed to placing their knowledge at the service of communities and empowering the disadvantaged and the vulnerable.

Student Services/Counseling

-Serve as program lead for on-site and off-site events, youth behavioral health related field modules, meetings, and their related logistics from inception to completion including securing of guest speakers/recruiters.

-Coordinate registration procedures, activities, design and distribution of invitations; prepare visual presentations, fliers, announcements, follow-up evaluations and thank you letters.

-Plans and coordinates course scheduling and enrollment for all program students.

-Complete all student financial transactions relating to program participation.

-Serve as point of contact for all student needs including resource distribution, degree planning and counseling, program questions, exceptions and maintenance of program requirements.

-Produce (composes, edits, reproduces) high quality correspondence and materials for the youth behavioral health  coordinator, Student Affairs Advisor and participants such as handbooks and other curricular information.

-Serve as public point of contact for youth behavioral health programs: screens, researches background information, and prepares replies when appropriate.

-In conjunction with the UCLA Center for Accessible Education, serve as the primary liaison to faculty and students on issues related to disability, accommodation and best practices.

50%

Administration and Planning

-Provide program support to the youth behavioral health program coordinator and senior student affairs staff. Prepare statistical data to the department chair when requested.  Prioritize multiple projects and ensure that all deadlines are met with minimal supervision.

-Create a comprehensive overview of daily, monthly, and quarterly activities and issues for consideration for all youth behavioral health staff and students, to include researching issues and providing relevant data and background material as appropriate.

-Lead communication of program matters between all parties. 

-Lead the administration of the youth behavioral health stipend program; initiate and implement all program aspects from application to graduation and through post-graduation employment and licensure.

-Develop and maintain relationship and facilitate communication between program staff with counterparts in Semel and Psychology also focused on youth behavioral health initiatives. 

30%

Student Program Engagement and Procedures

-Schedule, prepare, maintain and track weekly calendar of youth behavioral health program events and faculty and staff.

-Responsible for creating, updating, and maintaining comprehensive packets of information of youth behavioral health training programs for distribution to various stakeholders and outside interested parties for recruitment and promotional purposes.

-Supervise work-study student(s) in the organization and administration of office information, resources and filing system.

-Assign and oversee miscellaneous word processing, data entry, filing, and photocopying tasks related to youth behavioral health training programs.

-Creates, updates and maintains visual outreach and dissemination of youth behavioral health information (e.g. articles, conference brochures, recruitment notices, etc.) to students and program alumni.

-Hold youth behavioral health specific information sessions and events to specifically recruit these students.

-Participate in targeted youth behavioral health recruitment fairs to recruit and identify participants.

-Identify youth behavioral health applicants through recruitment and admissions processes.

-Maintain youth behavioral health wait-list for participants to ensure participation goals and guidelines are met.

-Engage with program participants from entry through early career transition ensuring contract and commitment completion.

-Track early career data including alumni engagement, agency impact, campus processes and career development for a minimum of 2 years post program completion.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

High School

Required

Bachelor's Degree

Preferred

Knowledge of and experience with managing student disability accommodations in a higher education setting.

Preferred

Excellent verbal communication skills to interact with faculty, university administrators, practicum faculty, students, and other universities, public sector and external vendors.

Required

Interpersonal skills to establish and maintain cooperative working relationships with faculty, practicum instructors, staff, administrators, students and others at all levels.

Required

Ability to maintain and analyze student participation, stipend, and post-graduation outcome data using spreadsheets, databases, and reporting tools.

Required

Skill in analyzing information and problems, identifying relevant factors, abstracting relevant data from various sources, and formulating logical and objective conclusions.

Required

Demonstrated event management skills, ability to undertake all aspects of events from conceptualizing to designing, planning, organizing, coordinating, includes logistics, travel, etc. from the inception of the event to completion and follow through.

Required

Ability to maintain confidentiality and to use discretion in responding to inquiries and in dealing with sensitive information with tact and diplomacy.

Required

Ability to work closely with youth behavioral health coordinator, senior student affairs officers and Practicum faculty on a one-to-one basis in a collaborative manner.

Required

Demonstrated ability in providing research and analysis to resolve issues and complete projects.

Required

Ability to work independently, follow through on assignments with minimal direction, set priorities which accurately reflect the relative importance of job responsibilities and to perform under the pressure of deadlines plus the ability to work with frequent interruptions.

Required

Ability to shift from one task to another under fluctuating workloads and where a wide variety of duties may be assigned without loss of efficiency.

Required

Ability to interpret University policies and procedures to effectively serve as departmental resource to students, faculty, staff, and visitors.

Required

Knowledge of student records management, degree progress tracking, and academic advising practices sufficient to support student success and program compliance.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Luskin School of Public Affairs

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.