Undergraduate Advisor

STDT SVC ADVISOR 2 SV (005155)

UCPath Position ID: TBD_941072

Position Description History/Status

Approved Date:

3/6/2026 8:52:20 PM

Date Last Edited:

3/6/2026 8:52:17 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1160O

Organization:

ANDERSON SCHOOL OF MANAGEMENT

Division Code:

1161D

Division:

MANAGEMENT DIV

Department:

030000 - ANDERSON GRAD SCH OF MANAGEMENT

Position Details

UCPath Position Number:

TBD_941072

Position Description ID

252890

UC Payroll Title:

STDT SVC ADVISOR 2 SV (005155)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

TBD

Reports to Payroll Title:

Faculty Director

UCPath Department Head Position Number:

41186181

Department Head Payroll Title:

ACT/INTERIM DEAN

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the direction of the faculty director for the undergraduate minor in Sports Leadership and the undergraduate minor in Real Estate, serve as the undergraduate advisor in the Anderson School of Management. Assume leadership and functional responsibility for the efficient operation of advising services. Work closely with administrators, faculty, staff and all levels of undergraduate students.

The Undergraduate Advisor provides a wide range of student services duties and responsibilities for the undergraduate minors in Sports Leadership and Real Estate at the Anderson School of Management; over the next academic year, the role will also include student services for the undergraduate minor in entrepreneurship.  The Undergraduate Advisor independently manages and collaborates with the faculty directors and will have full functional responsibility for the undergraduate minors in Sports Leadership and Real Estate. The Undergraduate Advisor administers all programmatic aspects of the minors including student services advising, admissions, recruitment, career counseling, undergraduate course scheduling, special events, advising student groups, scholarship/fellowship awards, faculty support, finance and budgets. In addition, the Advisor provides academic advising to students interested in applying to the minors. The Advisor will provide daily coverage to undergraduate minor program office and will support 10 - 20 Faculty teaching up to 50 sections of undergraduate courses.

Student Advising

A1. Confer with students individually and in groups, to discuss eligibility to enter the undergraduate minor for Sports Leadership and/or Real Estate. Advise students on core and elective courses, GPA thresholds and time-to-completion. Assist students with academic planning. Certify completion of requirements for all degree minor candidates.

A2. Research, explain and/or implement University, school and departmental regulations and policies which pertain directly to undergraduate matriculation, degree and minor progress, student behavior, grade point average requirements, course substitution, grade changes, add/drop, change of grade deadlines and other procedures and policies.

A3. Evaluate and explain students’ Degree Audit Reports utilizing online systems.  Meet with students who are at-risk for or are experiencing academic difficulties (cumulative and minor GPAs below 2.0), lack of timely progress toward graduation (such as multiple course repeats), to identify and encourage the use of appropriate campus resources for optimizing academic success.

A4. Lead and participate in the new student orientation and the new transfer student orientation information sessions.

A5. Effectively navigate student issues, including faculty conflicts, grievances regarding classroom practices, grading procedures or any departmental policy and practice issues.

A6. Provide students with alternatives and/or solutions to academic, personal, and financial problems. Demonstrated working knowledge to make appropriate referrals to other campus units that promote students’ well-being and/or complement their academic progress. These include but are not limited to: Academic Advancement Program (AAP), Bruin Resource Center (BRC), Career Center, Center for Accessible Education (CAE), Community Programs Office (CPO), Counseling and Psychological Services (CAPS), Grit Peer Coaching Program, LGBT Center, Student Organizations, Leader-ship, & Engagement (SOLE), Transfer Center, Study Abroad, Undocumented Students Program, Ombudsman, etc.)

A7. Inform students of the availability of scholarships, internships, research and career-related activities.

A8. Summarize student advising sessions in Counselor Desktop.

A9. Manage the development, planning and implementation of activities outside of the Department. These frequently occur on Saturdays and evenings and include Bruin Fest, Bruin Bound, Transfer Admission Fair, Student Parent Orientation, Student Associations, Student Advisor Training, Welcome Week, Job Training Seminar.

35%

Program Administration and Course Scheduling

B1. Schedule all undergraduate courses, TA discussion sections, review sessions and final examinations for the undergraduate minors in Sports Leadership and Real Estate using OASIS Scheduling system.

B2. Process and submit variable topic courses, undergraduate course approvals and titles, route new FEC approved courses to appropriate UCLA staff. Revise or delete existing courses using the using university Course Inventory Management system (CIMS) through the UCLA Registrar.  Submit departmental FEC approval requests to the Anderson Faculty Executive Committee

B3. In conjunction with the faculty directors, develop annual course planning to ensure efficient completion to degree.

B4. Input course schedule data to the Student Records System and Anderson Course Schedule Program.

B5. Prepare and distribute quarterly final exam and make-up class schedules.

B6. Responsible for admitting students to the program based on admission criteria; correspond with applicants as necessary.

B7. Responsible for reviewing all incoming minor applications and record relevant information for tracking number of applicants, number accepted/denied, applicants' majors/other minors, if any, etc.

B8. Serve as primary contact informing students who have both been accepted into and denied acceptance into the minor each quarter.

B9. Provide support to 10 - 20 faculty members teaching undergraduate classes. Assist in coordinating class websites, textbook orders, enrollment management, making exam copies, and returning class exams.

B10. Update BruinLearn course sites to include all relevant material provided in electronic form by faculty members.

35%

Budget

C1. Responsible for annual budgets for each minor, inclusive of monthly reconciliation of expenses, quarterly projections, student credit hour tracking and ensuring timely collection of annual allocations from campus. Routinely calculate shortfall from campus allocations and calculate what needs to be covered by Anderson funding.

C2. Calculate annual course assistant needs based on Anderson Course Support Policy. Route any exceptional requests through the Chairman’s office for approval/denial. Appropriately message decision to faculty directors and teaching faculty.

20%

Data Management

D1. Create and maintain robust database for each program minor, tracking student progress, admissions statistics, transfer students, internships and career tracking. Conduct data analysis using statistical computing packages and database programs for faculty directors and senior leadership.

D2. Create and manage a web-based application form.

D3. Compile and analyze accounting program data (e.g., enrollment, course size, grade distribution, attrition rates).

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in related area.

Required

Three to five years of experience in student counseling in a higher education setting.

Required

Demonstrated skill in employing fundamental counseling techniques with sensitivity sufficient to assist students in the resolution of problems or establishment of academic goals.

Required

Skill in interacting with persons of various social, cultural, economic, and educational backgrounds for the purpose of advising students and working with staff and faculty.

Required

Demonstrated knowledge of the following University policies, procedures and best practices: Registrar’s Office; Scheduling Office; College of Letters & Science; Career Center; Counseling & Psychological Services; Financial Aid Office; College Academic Counseling (CAC) & Academic Advancement Program; Academic Resources Coordination; Dean of Students Office; Community Programs Office; Student Legal Services.

Required

Skill in the interpretation of transcripts and/or coursework (catalogs, syllabi, etc) from other universities and colleges to accurately advise students of degree applicability.

Required

Skill in designing, developing, and maintaining spreadsheets and databases for compiling information. Skill in analyzing data and trends from spreadsheets to create reports for upper-level management.

Required

Demonstrated skill in working with budgets – from budget creation to monthly reconciliation, to quarterly projections and revision of budget if over/under for the fiscal year. Ability to track incoming funding for both minors and accurately project course assistant and TA needs based on the Anderson Course Support Policy.

Required

Ability to strategize and implement short and long term goals and priorities for the undergraduate minors in Sports Leadership and Real Estate.

Required

Skills in organizing work, defining tasks prioritizing assignments, working independently, and following through on all projects with minimal supervision/directions.

Required

Ability to make independent judgments based on professional and academic expertise beyond the implementation of administratively proscribed rules, policies and guidelines.

Required

Strong written, verbal, and presentation skills and professional demeanor and attitude to communicate with executives, recruiters, support staff, and diverse student body as a representative of the Anderson School.

Required

In depth knowledge of UCLA automated records, scheduling, and registration systems, personnel and budget system (SRS, Counselor Desktop, CIMS, etc).

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

UCLA Anderson - Undergraduate Minors

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.