MQE Graduate Advisor

STDT SVC ADVISOR 2 SV (005155)

UCPath Position ID: TBD_1000442

Position Description History/Status

Approved Date:

9/24/2026 5:24:49 PM

Date Last Edited:

9/24/2026 5:24:44 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE                    

Division Code:

1350D

Division:

L&S SOCIAL SCIENCES                    

Department:

110000 - ECONOMICS

Position Details

UCPath Position Number:

TBD_1000442

Position Description ID

264585

UC Payroll Title:

STDT SVC ADVISOR 2 SV (005155)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41043427

Reports to Payroll Title:

Administrative supervisor 2

UCPath Department Head Position Number:

40040859

Department Head Payroll Title:

Academic

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The Master of Quantitative Economics (MQE) is an innovative graduate degree program aimed at empowering students with the quantitative and analytical skills necessary to solve the challenges of today's business world. This fast-growing graduate degree program is seeking an energetic and student-focused graduate advisor to join our innovative team. This position will serve as a main resource for students enrolled in the Master of Quantitative Economics (MQE). The Graduate Advisor will develop, implement, modify policies and procedures for the efficient operation of student services, work closely with MQE leadership, Chair, and CAO on programmatic planning. Major duties include but are not limited to scheduling and enrollment, program admissions, and management of special events. Incumbent will direct and complete the admissions process and monitor acceptance rates for the current cycle and tracking purposes. As the main point of contact for prospective and incoming students, the graduate advisor will field questions, increase retention rates, and manage students' progress to degree. The graduate advisor will direct special programs and events, serve as program representative for public relations, support job placement, and compile historic admissions data for long term strategic planning. As a member of the MQE team, this position also takes an active role in supporting student recruitment, enrollment, student and career services. Furthermore, this position will advance the goals and priorities of the MQE program by providing support to the Chair of the Department and MQE Faculty Director in tracking student progress, issuing reports, producing market research summaries, writing memos and documents, and helping produce and keep track of MQE files and outcomes.

UCLA’s Economics Department has two interlocking objectives. We conduct cutting edge research by developing new methodologies and applying them to understand society’s most critical issues. We also seek to train the next generation of economic leaders in the private sector, government and academia.

UCLA is one of the top-ranked economics departments in the world. We have a young and active faculty whose research is shaping policy and informing the public on critical issues affecting the United States and the world. Our work covers a diversity of topics such as the origins and persistence of the Great Depression and its lessons for today’s economy, the relationship between education and health outcomes, cartels and antitrust policy, the economics of health care, and the impact of immigration on labor markets. Many of our faculty have received special recognition for their body of research by election to prestigious institutions such as the National Academy of Science, the American Academy of Arts & Sciences, and the Econometric Society, or have received such celebrated awards such as the Guggenheim and Sloan Fellowships.

Our undergraduates are equally impressive. They are among the brightest students on campus and consistently go on to find success in the job market and in graduate school. We have approximately 3300 majors at any one time making us the largest among major economics departments across the country and the largest major on campus. Our students come from over 60 countries around the world yet the majority call California their home. Many of our students are the first in their families to attend college and we are proud of them and their accomplishments.

Our Alumni play important roles in business, entertainment, and academia. We are proud that many maintain strong ties with UCLA and with the Economics department. Our students attend business schools, law school, medical schools, and graduate schools in a variety of disciplines.

Student Affairs

1. Manage the admissions cycle, including processing all official application documents per Graduate Division requirements, assisting faculty evaluators in obtaining additional support materials to review applicant qualifications, and coordinating and conducting applicant interviews with faculty via Zoom. 

2. Serve as the main point of communication for incoming and current MQE students, providing up-to-date information on program matters, scheduling changes, instructional matters, upcoming speakers, and special events. 

3. Work closely with the Dashew Center to advise non-resident students on visa information, receive I-20 packets, and process shipping through the Bruinbuy purchasing system; provide guidance to incoming students on university housing options and coordinate with the Campus Housing Office as appropriate. 

4. Advise MQE students on program degree requirements; enroll students through the OASIS system; monitor academic progress and submit Advancement to Candidacy forms; and assist in finalizing Capstone paper submissions and degree requirements. 

5. Process and submit student requests and draft exceptions as needed to various central offices and Graduate Division.  6. Identify student issues and concerns that may affect academic performance, counsel students in crisis, and refer students to appropriate faculty, campus offices, and University resources. 

7. Inform and advise students, teaching assistants, and instructors on questions of academic dishonesty. 

8. Support job placement efforts, including managing letters of recommendation for job market candidates and researching and providing pertinent job and professional development opportunities. 

9. Conduct resume reviews and deliver career workshops for students. 

10. Disseminate job and internship postings and host information sessions, networking mixers, and career events for the MQE program. 

11. Create and administer surveys for students and alumni. 

12. Keep accurate records and ensure all data is stored in Salesforce.

40%

Planning and Administration

1. Manage graduate student office assignments. 

2. Maintain positive and proactive correspondence with accepted students to increase yield. 

3. Organize new student summer onboarding and orientation. 

4. Coordinate special events including recruitment, admissions, and career events, including coordinating catering and vendors and issuing payments through Bruinbuy in a timely manner. 

5. Maintain schedule and access to academic advising and Bloomberg Terminal calendar. 

6. Monitor student enrollment issues and prepare reports documenting student enrollment trends and course drop decisions. 

7. Oversee quarterly assessments and ensure student completion of exit survey.

8. Collect and maintain course syllabi. 

9. Manage MQE shared drive (Box) and create efficient methods to archive and index shared files. 

10. Provide monthly progress reports for the Faculty Director and committee. 

11. Assist the Faculty Director with tracking and reporting on recruitment, student success, and career outcomes. 

12. Assist the Faculty Director with drafting memos, reports, meeting minutes, and program materials, and keeping track of MQE files and outcomes.

25%

Outreach and Recruitment

1. Monitor and respond to prospective student inquiries. 

2. Organize and plan outreach and recruitment efforts to identify and engage prospective students. 

3. Design and host MQE information sessions for prospective students. 

4. Participate in the planning and execution of the MQE Commencement Ceremony. 

5. Attend various in-person and virtual Professional and Grad Fairs, serving as MQE program representative. 

6. Develop and implement outreach initiatives to engage veterans and underrepresented minorities, with a goal of increasing yield. 

7. Coordinate and conduct admissions interviews as requested

8. Work closely with MQE team members to increase the visibility of program to prospective students. Meet with visiting prospective students to answer questions and give campus tours if needed. 

9. Create promotional materials for events, design promotional items; ensure proper use of logos. 

10. Ensure website and social media content is up to date and aligned with MQE recruitment and employer engagement goals.

25%

External Relations

1. Support MQE outreach efforts as directed 

2. Regularly update alumni information and ensure records are properly maintained in Salesforce. 

3. Support the organization of regional and virtual alumni events. 

4. Track and record Alumni information of recent graduates. Maintain database of recent graduate information and their career paths. 

5. Support efforts to communicate with MQE alumni. 

6. Engage alumni in recruitment and job placement efforts. 

7. Maintain ongoing relationships with students and alumni who can serve as ambassadors of the MQE program to prospective students and employers.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and / or equivalent experience / training

Required

2 years experience

job-related experience

Required

1. Ability to establish and maintain cooperative working relationships with staff, faculty, administrators, students, and the public from various backgrounds (social, cultural, economic or educational), on an individual basis or in a group setting.

Required

2. Ability to communicate clearly and effectively, verbally and in writing, to obtain and convey accurate and timely information to faculty, staff, students, and individuals at various organizational levels.

Required

3. Demonstrated ability to compose, edit and proofread reports, memos and other correspondence according to standard English grammar, punctuation and prose.

Required

4. Skill in handling confidential matters and maintaining confidential student files with tact, sensitivity, discretion, diplomacy, integrity, and professional maturity, including in the face of resistance, indifference or hostility.

Required

5. Demonstrated ability to take initiative and work both independently and as an effective member of a team; prioritize and complete multiple projects accurately and on time despite frequent interruptions, with minimal follow-up from supervisor.

Required

6. Working knowledge of graduate degree program requirements and regulations, including College of Letters and Science and Graduate Division policies, and of University student services and resources (Counseling and Psychological Services, Career Center, Registrar's Office, etc.) to refer and assist students in need.

Preferred

7. Skill in assessing and tracking individual student progress while assisting a large number of graduate students; ability to evaluate trends, create reports, and recommend changes where appropriate.

Required

8. Demonstrated skill in using Microsoft Windows, Word, Excel and PowerPoint.

Required

9. Familiarity with electronic contact record systems (Slate, Salesforce) and graphic design tools (Canva, Photoshop, Illustrator).

Required

10. Knowledge of UCLA campus systems, including OASIS, MyUCLA/Electronic Gradebook, Bruinbuy, and Campus Travel Express for purchasing and reimbursements.

Preferred

11. Ability to work occasional overtime, weekends and evenings.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Bunche Hall

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.