Student Services Advisor

STDT SVC ADVISOR 2 SV (005155)

UCPath Position ID: 40101265

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1118969

Approved Date:

6/24/2026 1:00:15 PM

Date Last Edited:

6/24/2026 1:00:03 PM

Last Action Effective Date:

9/1/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE                    

Division Code:

1311D

Division:

L&S UNDERGRADUATE EDUCATION            

Department:

051900 - UNDERGRADUATE RESEARCH CENTERS

Position Details

UCPath Position Number:

40101265

Position Description ID

166268

UC Payroll Title:

STDT SVC ADVISOR 2 SV (005155)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40051161

Reports to Payroll Title:

ACADEMIC ADMINISTRATOR VII

UCPath Department Head Position Number:

40051161

Department Head Payroll Title:

ACADEMIC ADMINISTRATOR VII

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the immediate supervision of the Director of the Undergraduate Research Center (URC)-Sciences, the PEERS Faculty Director, the Assistant Director for PEERS and the PEERS SSA III, the Student Services Advisor (SSA) counsels undergraduates in the Program for Excellence in Education and Research in the Sciences (PEERS) regarding academic requirements and options. Must be able to maintain a regular schedule and on-time attendance. Administrative duties include scheduling of counseling appointments, student tracking, and coordinating special projects. Assist in short- and long-range planning.

The URC-Sciences at UCLA works collaboratively to serve UCLA's undergraduate science population. Through various programs the URC-Sciences recruits, develops, and celebrates students involved in research. Our mission is to support and increase the retention of science majors in all disciplines, with some programs focused on students who face economic, familial, educational, social or other challenges.

Counseling

A1. Counsel 200 PEERS freshmen and sophomore students regarding academic options and alternatives and explain, interpret and advise on University, College and major requirements. (Essential)

A2. Prepare course plans and counsel groups of incoming PEERS students during New Student Orientation. (Essential)A3. Develop and update information sheets for PEERS students. (Essential)

A3. Keep detailed notes of counseling meetings through timely completion of ROIs. (Essential)

A4. Compose letters of recommendation as requested in support of student applications for graduate and professional schools, employment, scholarships, etc. (Essential)

A5. Develop and conduct group meetings and workshops for PEERS students with regard to PEERS program goals, graduate school preparation, and professional

90%

Program Development and Administration

B1. Attend weekly PEERS staff meetings and training. (Essential)

B2. Manage PEERS student counseling sessions. (Essential)B3. Coordinate PEERS orientation in collaboration with PEERS SSA III for incoming PEERS students. (Essential)

B4. Participate in short- and long-term planning of activities for PEERS students with PEERS leadership. (Essential)

B5. Attend PEERS seminar courses in the Fall Quarter. (Essential)

B6. Monitor PEERS email account and communicate with students regarding program policies. (Essential)

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area or equivalent experience/training

Required

Demonstrated skills and experience to counsel and advise students effectively with professional, academic and/or personal questions and concerns.

Required

Detailed knowledge of University and College academic rules, regulations, policies and procedures.

Required

Detailed knowledge of campus and community resources for students.

Required

Ability to organize and conduct group presentations to provide information and explain policies and procedures to various constituencies.

Required

Skill in speaking with persons of various cultural, social economic and educational backgrounds.

Required

Skill in working independently and following through on duties with minimal supervision, and skill in setting priorities that accurately reflects the relative importance of assigned projects and responsibilities.

Required

Ability to establish and promote cooperative working relationships.

Required

Skill in using standard office applications (e.g. Microsoft Word, Excel, Outlook) and the Internet. Adaptability regarding the use of office internal software and web-based applications.

Required

Skill in evaluating information and policies according to criteria established by the College Academic Counseling.

Required

Ability to use discretion, sound judgment and tact in dealing with confidential materials and information.

Required

Working knowledge or ability to use UCLA’s online academic student information system (OASIS), Counselor Desktop, and other online systems used for academic advising/counseling.

Required

Skill in representing to the campus and community, in advocating for, and in serving as a resource regarding assigned programs.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.