Student Services Advisor 2

STDT SVC ADVISOR 2 (004574)

UCPath Position ID: 40106817

Position Description History/Status

Approved Date:

8/1/2025 12:44:32 AM

Date Last Edited:

8/1/2025 12:44:28 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1330D

Division:

L&S LIFE SCIENCES

Department:

092600 - MINOR IN BIOMEDICAL RESEARCH

Position Details

UCPath Position Number:

40106817

Position Description ID

242919

UC Payroll Title:

STDT SVC ADVISOR 2 (004574)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

0.5

SUPERVISION

UCPath Reports to Position Number:

40037712

Reports to Payroll Title:

Admin Mgr 1

UCPath Department Head Position Number:

40040775

Department Head Payroll Title:

Department Chair

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the direction of the Chief Administrative Officer (CAO) for the MCDB Group, the Student Services Advisor II will oversee and support the administration of undergraduate student affairs for approximately 240 students enrolled in the interdepartmental Biomedical Research Minor. Working within the policies and regulations of the University and the College, the Advisor will play a key role in implementing and refining program procedures. Core responsibilities include academic counseling, monitoring and documenting student progress, managing the minor application process, and collecting and analyzing data. The Advisor will also contribute to policy and curriculum development by recommending enhancements to student support services, program operations, and long-term planning strategies.

The Biomedical Research Minor is a rigorous, interdisciplinary program that prepares undergraduates for careers in scientific research by equipping them with core skills in experimental design, scientific writing, data presentation, and critical analysis of primary literature. The curriculum fosters intellectual curiosity through courses that examine the intersection of science with policy, ethics, history, and philosophy. Each student is placed in a UCLA research lab that aligns with their interests, where they contribute meaningfully to ongoing projects under faculty mentorship—often culminating in co-authored publications and a senior thesis. The program also emphasizes public presentation of research findings and cultivates a strong sense of community through peer and faculty engagement. Committed to inclusive excellence, the program actively supports a diverse student body and values the strength that different perspectives bring to scientific inquiry.

Program Administration

 • Coordinate Student Enrollment and Program Applications - Manage student enrollment in the Minor and oversee the quarterly application cycle, including interview scheduling, faculty coordination, and outreach to potential applicants.

 • Research Lab Placement Support - Assist in placing students in appropriate research labs in collaboration with faculty, and maintain communication with lab sponsors regarding student assignments.

 • Course and Curriculum Administration - Administer Biomedical Research 199 courses, process student grades, handle course changes through CIMS, update catalog listings, and ensure accurate Degree Progress Reports (DPR/DARS).

 • Data Management and Reporting - Maintain an up-to-date student database with academic and research milestones, and generate FERPA-compliant reports for grants, reviews, and program planning.

 • Faculty and Committee Support - Organize and support meetings of Minor Program faculty and committees, including agenda preparation and minute-taking.

 • TA & Reader Hiring and Supervision - Coordinate recruitment, training, and timesheet management for course TAs and readers supporting Biomedical Research Minor courses.

 • Scholarship and Financial Coordination - Work with the MCDB Finance Office to ensure timely and appropriate disbursement of program-related scholarship and award funds.

50%

Student Advising

 • Student Advising and Academic Counseling - Provide academic advising to current and prospective students, including course planning, navigating Minor requirements, and addressing academic or research challenges.

 • Monitor Student Progress and Degree Certification - Track student progress, intervene when academic performance is inadequate, support petitions, and certify Minor completion with the Office of the Registrar.

 • Support for Students in Academic Difficulty - Counsel students on strategies for academic improvement, coordinate with College and major advisors on appeals, and refer students to campus support services as needed.

35%

Outreach and Event Management

 • Event Planning and Coordination - Plan and manage student-focused events including orientation, poster sessions, thesis workshops, graduation receptions, and outreach presentations.

 • Digital and Print Content Creation - Develop and maintain promotional materials, update the program website, and manage social media presence to ensure broad awareness and engagement with the Biomedical Research Minor.

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

In related area and / or equivalent experience / training

Required

1-3 years

Experience in academic affairs

Required

Demonstrated experience in student advising and academic counseling

Required

Ability to communicate effectively, diplomatically, and clearly—both in writing and in person—with a diverse range of students, faculty, and staff.

Required

Demonstrated ability to advise and support students in complex or sensitive situations using sound counseling techniques, empathy, and tact.

Required

Ability to accurately interpret and apply academic policies and procedures and provide clear, consistent advising to students and faculty.

Required

Skill in analyzing complex information or situations, identifying trends, drawing conclusions, and recommending viable solutions.

Required

Knowledge of student privacy regulations and ability to handle academic records and sensitive information with discretion and professionalism.

Required

Strong ability to develop and maintain detailed and accurate records, filing systems, and reports using both electronic and paper-based methods.

Required

Proven ability to manage multiple tasks and deadlines efficiently, set priorities under pressure, and adapt to frequent interruptions.

Required

Demonstrated skill in using spreadsheet and database software, as well as student records platforms (e.g., AIS, Counselor Desktop, CIMS).

Preferred

Working knowledge of UC undergraduate academic regulations, degree requirements, and student affairs procedures.

Preferred

Ability to build and maintain effective working relationships with faculty, staff, and administrators to coordinate student support and program operations.

Required

Skill in organizing, publicizing, and implementing student workshops, events, and outreach activities in a university setting.

Required

Educational background or demonstrated interest in life sciences or science education, preferably through an advanced degree or equivalent experience.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Hershey Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.