Academic Initiatives Coordinator

STDT LIFE DEV SPEC 3 SV (005152)

UCPath Position ID: 41113250

Position Description History/Status

Approved Date:

5/15/2026 12:59:40 PM

Date Last Edited:

5/15/2026 12:59:37 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

316500 - OFFICE OF RESIDENTIAL LIFE (AVC)

Position Details

UCPath Position Number:

41113250

Position Description ID

189258

UC Payroll Title:

STDT LIFE DEV SPEC 3 SV (005152)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41157196

Reports to Payroll Title:

STDT LIFE DEVT SUPV 2

UCPath Department Head Position Number:

40908611

Department Head Payroll Title:

STDT LIFE DEV MGR 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

004921

STDT 2

3.3 (~20 @ 16.5% each)

POSITION SUMMARY

Within Residential Life, the Academics & First Year Experience team focuses on enriching the residential academic experience and oversees the transition of all students into the University. Under the supervision of the Assistant Director of Academics & First Year Experience, the Academic Initiatives Coordinator oversees the development, oversight, and assessment of Academic Success Programs, Events, and Resources, using assessment outcomes to inform recommendations on the academic enrichment opportunities and activities the department provides across the residential communities and the greater UCLA campus. The Academic Initiatives Coordinator serves as a key connector among students, faculty, and campus academic resources, building and maintaining partnerships across academic disciplines—including through close support of the Faculty in Residence program.

The Academic Initiatives Coordinator supervises a team of approximately 20 proctors. The Coordinator is responsible for the onboarding, development, and ongoing training of these student staff. The Coordinator serves as the point person for large-scale events including, but not limited to, Major Blast, Nuts and Bolts of Grad School, Bruins Around the World, the Undergraduate Research Forum, College Bowl, and select Faculty in Residence-initiated programming. As a member of the Academics & First Year Experience team, the Coordinator may also support the broader portfolio of team programming, including True Bruin Welcome, Living Learning Communities, and other first-year transition initiatives, as needed.

In partnership with the Assistant Director, the Academic Initiatives Coordinator oversees academic study spaces within the residential communities, assesses these spaces regularly, and makes ongoing recommendations for how study environments and academic resources can better serve students based on current trends. This includes oversight of proctoring during Late Night Study in Dining Halls, seasonal Finals Study Nights, and Community Centers on the Hill when in operation. The Coordinator regularly analyzes student engagement patterns, study trends, and program outcomes to inform department decision-making and produces reports that demonstrate the academic impact of residential life programming, supporting collaboration within and between Residential Life, First Year Experience, the Faculty in Residence Program, and UCLA at large.

The Academic Initiatives Coordinator must be able to work independently and with others to manage multiple administrative university programs with competing priorities. This requires effective skills in planning, organization, coordination, resource allocation, delegation, and adaptability. The ability to supervise student staff and manage several projects requires an understanding of a dynamic environment and changing organizational context. The incumbent will have developed skills to analyze information, identify alternatives, and exercise innovation with ingenuity and resourcefulness in selecting appropriate solutions or directions.

As a pivotal member of UCLA Student Affairs, you'll ignite the Bruin spirit and contribute to a vibrant community that champions academic success and holistic development. UCLA Student Affairs is the backbone of the Bruin journey, supporting students from admission to graduation and beyond. Engage in a role that spans personal growth, academic success, and community enrichment, connecting students with a wealth of resources and opportunities. Here, you're not just part of a team; you're part of the UCLA legacy. Join us in shaping the future of UCLA, where every day you'll make a difference in the lives of our students and the broader Bruin family.

Residential Life is a Student Affairs department located within On-Campus Housing. Residential Life works closely with Housing and Hospitality Services (HHS) to provide students with comfortable and convenient affordable housing and to enhance student opportunities for academic success, community building, personal growth, and leadership development.

We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to enhance the overall effectiveness and employee engagement in the Student Affairs organization. While you may not meet 100% of this job’s qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply.

Training and Advising

Identify and manage comprehensive support services, events, and initiatives to meet the academic, developmental, social, and emotional needs of residents within the residential communities. Conduct ongoing training for supervisors and residential staff on academic support trends, student study behavior, and available campus resources. Generate and share regular reports on study space utilization, program reach, and resident academic engagement to inform training content and departmental planning. Maintain a working knowledge of academic success research and first-year transition literature to ensure training and programs reflect current best practices. Manage a library, website, database, of such information. Assess training effectiveness through structured feedback and adapt curriculum accordingly on an annual basis.

50%

Administration and Student Services

Stay abreast of national and global trends in first-year freshmen and transfers, adapting resources and initiatives to meet evolving University needs. Coordinate the creation and management of printed materials, online content, social media, and program advertising. Monitor budget allocations for fiscal responsibility. Contribute to Residential Life and University committees. Attend and periodically lead meetings for Academics and First Year Experience teams and stakeholders. Undertake special projects and additional duties as assigned, including participating in staff meetings, departmental retreats, business travel, and extended hours as needed.

30%

Project Management and Strategic Development

Support and innovate programs to fulfill Residential Life Academics & First Year Experience team objectives. Launch new initiatives through needs assessments, fostering resourceful programming like Living Learning Communities initiatives, True Bruin Welcome, and Faculty in Residence collaborations. Aid the Assistant Director in strategically developing, implementing, and expanding the Unit’s Academic Support programs in alignment with departmental and Division of Student Affairs missions. Collaborate with Residential Training, Recruitment and Selection Committees, and Residential Life staff on first-year programming and outcome-based procedures and policies.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree in related area and/or equivalent experience/training.

Required

Master's degree in higher education or related field.

Preferred

Demonstrated ability to develop, plan, and manage large and small-scale programs and events.

Required

Demonstrated ability to implement programs from start to finish.

Required

Organizational skills to work effectively within a complex, rapidly changing environment to

simultaneously manage a wide range of active projects and responsibilities with frequently changing

priorities and deadlines.

Required

Demonstrated ability to work independently to organize and complete assignments, set priorities,

and allocate resources with minimal direction in a constantly changing environment.

Required

Ability to manage multiple administrative and student governmental priorities.

Required

Skill at using web-based applications and systems to manage information, programs and data

tracking.

Required

Working knowledge of University protocols, procedures, and policies regarding programming, event management, and liability.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Bradley Hall

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.