Assistant Director

STDT LIFE DEV SPEC 3 (004564)

UCPath Position ID: 40965963

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1136769

Approved Date:

3/23/2026 7:16:13 PM

Date Last Edited:

3/23/2026 7:16:11 PM

Last Action Effective Date:

11/1/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS

Division Code:

7300D

Division:

CAMPUS LIFE

Department:

373100 - COMMUNITY PROGRAMS OFFICE

Position Details

UCPath Position Number:

40965963

Position Description ID

167497

UC Payroll Title:

STDT LIFE DEV SPEC 3 (004564)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40053444

Reports to Payroll Title:

STDT LIFE DEV MGR 1

UCPath Department Head Position Number:

40053444

Department Head Payroll Title:

STDT LIFE DEV MGR 1

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

005152

STDT LIFE DEV SPEC 3 SV

1

005155

STDT SVC ADVISOR 2 SV

1

POSITION SUMMARY

The Assistant Director supports student persistence, academic success, and graduation within the Community Programs Office. The incumbent serves as a primary mentor and advisor to student leaders, providing expert guidance on resource allocation, fiscal sustainability, and assessing programmatic impacts on student learning. A cornerstone of this role is the direct supervision of the manager for the Writing Success and Math Success program, ensuring these academic interventions effectively support degree completion. The Assistant Director plays a critical role in university-wide student success initiatives by serving on the Bruin Readmission Program (BRP), Dismissal Appeals, and Basic Needs committees, where they provide essential feedback on student standing and support protocols. Through individualized advising and instructional workshops, the position helps undergraduate and graduate students navigate university policies while balancing leadership commitments with rigorous academic requirements, ensuring the long-term success of the student body.

Established in 1970 and formalized as a department within the Campus Life Division of Student Affairs in 2003, the Community Programs Office (CPO) serves as an essential resource for the UCLA student body. Originally housed in Dodd Hall, the CPO transitioned to the Student Activities Center following the student-led SPARC referendum in 2000. The department provides comprehensive academic, professional, and personal support through programs focused on educational advancement, career development, and access to basic and essential needs resources, while fostering collaboration and engagement within the campus community. By connecting students with these opportunities, the CPO helps them develop the leadership skills, career readiness, and practical problem-solving abilities necessary for future success. Through continuous program development and direct support, the CPO remains dedicated to ensuring that students have the tools and resources they need to achieve their goals.

Student Advising

A1. Direct the development and coordination of departmental programs and workshops designed to support the academic persistence and holistic needs of the student body. (E)

A2. Advise student organizations on University policies and state/federal regulations, ensuring the consistent application of standards regarding personnel actions, resource allocation, program assessment, evaluation, and advocacy. (E)

A3. Develop best practices for mentorship and experiential education to facilitate student collaboration, professional networking, and civic engagement. (E)

A4. Provide individualized advising and mentorship to students on strategies for balancing academic requirements with extracurricular commitments. (E)

A5. Mentor individual students on leadership development and the cultivation of professional core competencies and career readiness. (E)

A6. Design and facilitate training programs and workshops on educational policy, leadership frameworks, and community-building skills. (E)

A7. Serve as a primary departmental liaison to university partners to facilitate resource development and coordinate specialized referral services. (E)

A8. Advise students on fiscal sustainability, including grant writing and funding proposal development, with an emphasis on student development theory and time management. (E)

A9. Serve as a neutral lead to mediate and resolve conflicts between and among student groups or individual students. (E)

60%

Supervision

B1. Provide full supervision of direct reports, including recruitment, onboarding, training, and work assignment. (E)

B2. Establish performance expectations and conduct the performance appraisal process for direct reports; implement performance improvement or corrective action when necessary. (E)

B3. Determine appropriate workload distribution and adjust staffing assignments to meet programmatic and student needs. Work with ELR on disciplinary actions, as needed. (E)

B4. Provide coaching, mentorship, and professional development to enhance staff effectiveness.  (E)

20%

Special Project: Student Success and Campus Engagement

C1. Collaborate with campus units and the Student Affairs organization to align departmental initiatives with broader university goals. (E)

C2. Represent the department in university-wide meetings and forums regarding programmatic standards and student support services. (E)

C3. Coordinate academic course offerings focused on the challenges facing students in higher education in partnership with relevant academic departments and research centers. (E)

C4. Participate in data collection and analysis to support departmental assessment efforts and the evaluation of student success metrics. (E)

C5. Support the Director in the synthesis and production of executive-level reports and strategic communications. (E)

C6. Serve as a departmental representative on the UCLA Dismissal Appeals Committee. (E)

C7. Serve as a departmental representative on the UCLA Basic Needs Committee. (E)

C8. Supervise the Bruin Readmission Program Peer Counseling Program. (E)

C9. Lead the strategic planning and execution of departmental retreats and professional development intensives throughout the year. (E)

C10. Execute special projects and administrative tasks as assigned by the Director or Associate Director. (M)

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent experience/training

Required

Master's Degree

in related area

Preferred

Higher Education Field

3 years min. providing guidance to student populations.

Preferred

Analytical skills to assess programs and procedures in order to assist students in program and funding proposal development and program assessment and evaluation.

Required

Ability to recognize problems and generate alternatives or offer solutions based on knowledge of procedures and existing guidelines.

Required

Demonstrated skill in employing fundamental counseling techniques with sensitivity sufficient to assist students in making program-related decisions.

Required

Working knowledge of student programs and activities in a large, complex university setting.

Required

Demonstrated interest, ability, and experience in working with student groups and ability to serve as a catalyst for collaborative efforts.

Required

Demonstrated ability to develop theoretical models for leadership training workshops to enhance the leadership capabilities of student population.

Required

Demonstrated skill in program planning, implementation, administration, and evaluation with specially targeted students.

Required

Skills in counseling methodologies sufficient to assist students in making strategic plans about their future.

Required

Ability to train others in techniques of program development, management, assessment, and evaluation.

Required

Knowledge of educational theory and literature related to best practices for academic success, community service, civic engagement, and leadership.

Required

Demonstrated knowledge of the educational process and its relationship to matriculation and success in higher education.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Student Activities Center

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.