Hearing Administrator and Campus Advisor

STDT LIFE DEV SPEC 2 SV (005151)

UCPath Position ID: TBD_941095

Position Description History/Status

Approved Date:

3/25/2026 3:41:58 PM

Date Last Edited:

3/25/2026 3:41:54 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS

Division Code:

7100D

Division:

STUDENT AFFAIRS ADMINISTRATION

Department:

480500 - DOS/STUDENT CONDUCT

Position Details

UCPath Position Number:

TBD_941095

Position Description ID

252986

UC Payroll Title:

STDT LIFE DEV SPEC 2 SV (005151)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40037567

Reports to Payroll Title:

 STDT LIFE DEV MGR 3

UCPath Department Head Position Number:

40037567

Department Head Payroll Title:

 STDT LIFE DEV MGR 3

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The Office of the Dean of Students serves as a resource center for students and other members of the university community. The Student Life Development Specialist serves as Hearing Administrator and Campus Advisor.

Under the direction of the Dean of Students, the Hearing Administrator and Campus Advisor supports the Office of the Dean of Students by serving as a Hearing Chair, Officer, and panelist, coordinator and administrator of Hearing Committees, the Group Conduct Board, and the student grievance process, and Co-facilitator of the Campus Advisor program. The incumbent recruits and trains Campus Advisors, volunteer Advocates, and hearing committee and group conduct board members. The role also includes scheduling meetings and hearings, coordinating responses, writing analytical reports summarizing the matters under consideration through the various hearing processes, ensuring compliance with applicable policies, and communicating with students, faculty and staff on these matters.

As a pivotal member of UCLA Student Affairs, you'll ignite the Bruin spirit and contribute to a vibrant community that champions academic success and holistic development. UCLA Student Affairs is the backbone of the Bruin journey, supporting students from admission to graduation and beyond. Engage in a role that spans personal growth, academic success, and community enrichment, connecting students with a wealth of resources and opportunities. Here, you're not just part of a team; you're part of the UCLA legacy. Join us in shaping the future of UCLA, where every day you'll make a difference in the lives of our students and the broader Bruin family.

The Office of the Dean of Students serves as a resource center for students and other members of the university community.

We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to enhance the overall effectiveness and employee engagement in the Student Affairs organization.

Hearing Officer

Serve as key facilitator of the student conduct process by acting in the capacity of hearing chair, hearing officer, and panelist for broad range of student hearings. Exercise strong professional judgment in interpreting and synthesizing case materials, supporting documents, and relevant contextual information. Evaluate this information to prepare well‑reasoned recommendations and decisions on Student Conduct Code matters. Prepare, draft, edit, and finalize formal written reports and hearing summaries as necessary. Review and make final determination regarding assessing and deciding challenges related to Student Conduct Code-related matters.

50%

Campus Advisor

Accompany students to meetings, interviews, and hearings related to student adjudication processes on campus. Assist students with understanding adjudication processes and procedures. Counsel students regarding University resources, and make referrals as appropriate. Where possible, maintain records of student needs and support, and make recommendations on enhancing services.

20%

Hearing Administrator

Manage administrative hearings for grievances, individual student, and student group conduct matters.

a. Ensure hearings proceed according to established procedures.

b. Record hearings.

c. Draft hearing reports.

d. Route reports and correspondence between the student, student group, Advisor Assigned Dean(s), Committee Chair(s), Hearing Officer(s), Dean of Students, and Vice Chancellor.

e. Draft communications regarding hearing outcomes on behalf of Dean of Students and Vice Chancellor.

f. Manage appeal process per relevant policy.

g. Communicate final decisions to appropriate parties in a timely manner.

h. Update case files.

When appropriate, consult with campus counsel regarding complex or precedent-setting matters.

10%

Hearing Coordinator

Manage the Student Conduct Committee, Grievance, Hearing, and Student Group Conduct Board processes, including recruiting members, advocates, officers, and chairs, scheduling hearings, managing correspondence, developing training, handling data collection, and making recommendations for updates and revisions to the process and the student and student group conduct codes. Participate in staff meetings and retreats, and in divisional assessment efforts. Identify learning outcomes, design survey instruments; analyze data; and prepare reports for divisional management.

10%

Student Advising and Mediation

Assist students with resolving matters through mediation or Alternative Dispute Resolution. Assist students with resolving University-related problems. May be assigned to serve as advisor to Honor Societies including Mortar Board, Golden Key, Alpha Lambda Delta/ Phi Eta Sigma, or Tau Sigma.

5%

Other

Provide back-up administrative support to the Associate Dean and Office of the Dean of Students as workload and absences dictate. Provide options and information to about the University, interpret and explain relevant policies, procedures, and regulations to others. Counsel as appropriate. Respond or refer inquiries. Represent department at resource fairs and other campus events as requested, and the Associate Dean of Students, and Dean of Students on Student Affairs and campus-wide committees as assigned. A member of the Office of the Dean of Students on-call rotation. Serve as responsible employee under Title IX, mandated reporter under CANRA, and campus security authority under Clery Act. Other duties as assigned.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree - Degree from accredited 4-year institution

Required

Analytical skills to review documents, information, situations and procedures, to identify discrepancies or potential problems; generate alternatives, offer solutions, and discern when action of higher level is needed.

Required

Understanding of FERPA required. Skill in writing concise logical, and appropriate business correspondence and procedures.

Required

Demonstrated skill in assessing timelines and coordinating numerous assignments and projects simultaneously under heavy and constantly fluctuating workloads and conflicting deadlines.

Required

Ability to work independently, organize work, appropriately set priorities and handle several projects simultaneously, and adapt to frequent schedule changes and interruptions.

Required

Skill in organizing material and information in a systematic manner to maximize efficiency and minimize duplication of effort.

Required

Ability to diplomatically handle difficult or urgent matters in a confident and proficient manner, and to maintain confidential and sensitive information with tact and discretion.

Required

Ability to exercise decision-making and approval authority on full range of administrative issues.

Required

Ability to establish and maintain cooperative working relationships with administrators, faculty, staff members, media (both on and off campus) and the public.

Required

Demonstrated interpersonal skills for purposes of collaboration, negotiation and information exchange at a variety of levels.

Required

Proficiency in the use of computer and software programs such as Word, Access, and PowerPoint. Skill in using EXCEL to analyze data and develop reports.

Required

Ability to communicate clearly and concisely using grammatically correct language, in order to convey messages, give instructions and obtain information.

Required

Skills to advise students on a variety student conduct matters.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

UCLA Campus

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

Complex problem solving/reasoning

X

Ability to organize & prioritize

X

Communication skills

X

Numerical Skills

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.