Program Specialist, Dean of Students

STDT LIFE DEV SPEC 2 SV (005151)

UCPath Position ID: 41145930

Position Description History/Status

Approved Date:

8/11/2026 7:11:29 PM

Date Last Edited:

8/11/2026 7:11:25 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS                     

Division Code:

7100D

Division:

STUDENT AFFAIRS ADMINISTRATION         

Department:

480400 - DEAN OF STUDENTS

Position Details

UCPath Position Number:

41145930

Position Description ID

172020

UC Payroll Title:

STDT LIFE DEV SPEC 2 SV (005151)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40037567

Reports to Payroll Title:

STDT LIFE DEV MGR 3

UCPath Department Head Position Number:

40037567

Department Head Payroll Title:

STDT LIFE DEV MGR 3

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the direction of the Dean of Students, the Program Specialist provides analytical, programmatic, advisory, operational, and conduct case support to programs in the Dean of Students' organization, comprised of the Office of the Dean of Students, Office of Student Conduct, and Student Legal Services . Key responsibilities include student staff supervision, event coordination, training development, and serving as Campus Hearing Coordinator for Office of Student Conduct. Executes certification and eligibility check processes, manages equipment, oversees primary case intake, manages operational logistics, conducts analyses, and creates reports in support of the Dean of Students Division.

As a pivotal member of UCLA Student Affairs, you'll ignite the Bruin spirit and contribute to a vibrant community that champions academic success and holistic development. UCLA Student Affairs is the backbone of the Bruin journey, supporting students from admission to graduation and beyond. Engage in a role that spans personal growth, academic success, and community enrichment, connecting students with a wealth of resources and opportunities. Here, you're not just part of a team; you're part of the UCLA legacy. Join us in shaping the future of UCLA, where every day you'll make a difference in the lives of our students and the broader Bruin family.

We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to enhance the overall effectiveness and employee engagement in the Student Affairs organization. While you may not meet 100% of this job’s qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply.

PROGRAMMATIC AND ADVISORY SUPPORT

Co-Adviser of student organizations in the department. Provide guidance and support on a variety of program needs. Under direction of Dean of Students, co-manages the department's outreach efforts including development and production of training materials, logistics, marketing, attendance and engagement. Participate in University fairs and events. (Requires occasional weekend hours.) Supervise student workers. Co-develops educational and competency expansion for staff through meetings, professional development, trainings, in services, retreats. Provide program services and respond to constituent’s needs concerning program activities. Collaborates with supervisor for high level/touch student needs.

30%

STUDENT CONDUCT SUPPORT

Serve as Campus Hearing Coordinator/Administrator for student and student group conduct and student grievances. Review hearing processes, and related policies and procedures; make recommendations for modifications. Develop and present training program for student and student group conduct volunteers. Administer campus verification, eligibility checks, and government agencies conducting security checks, and dean’s certification processes. Support case management needs for office, including interviews with students that report possible violations of the Student and Student Group Conduct Code as an intake officer. Recommend solutions and resources.

25%

ADVISOR

Accompany students to meetings, interviews, and hearings related to student adjudication processes. Assist students with understanding adjudication processes and procedures. Counsel students regarding University resources, and make referrals as appropriate. Where possible, maintain records of student needs and support, and make recommendations on enhancing services.

20%

STAFF PORTFOLIO SUPPORT

For Dean of Students portfolio: Onboard & offboard employees’ logistics & infrastructure. Manages department's equipment and space inventory (including annual equipment certification), supplies, emergency coordination, telecommunications, maintenance of office equipment, financial systems, & basic repair needs. Coordinate response to items from Chancellor’s Communication Service. Monitor deadlines, triage tasks & respond on behalf of Dean. Research, clarify, and analyze information to independently draft reports, proposals, & correspondence for Dean. Draft, design, proofread, edit, & format publications, organization’s website (in compliance with accessibility requirements), or other materials requiring Dean's signature. Oversee reporting needs of org by analyzing data & preparing reports.

15%

SPECIAL PROJECTS

Provide support to Office of the Dean of Students. Provide back-up support to other departmental Student Affairs officers based on workload and absences. Special projects in support of Student Affairs, and the Dean of Students’ organization, as assigned.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent experience/training.

Required

Advanced degree in education, counseling, political science, or related field.

Preferred

Writing skills with concise, clear syntax; prepare materials for public presentations, formal administrative reports, and other communications representing the organization, often under severe time constraints.

Required

Ability to present ideas and opinions in a clear, persuasive form. Ability to make presentations on various issues, both prepared and extemporaneously, to others.

Required

Work independently, organize work with attention to detail and accuracy; set priorities, assess timelines and coordinate assignments simultaneously under heavy, fluctuating workloads and conflicting deadlines.

Required

Provide records of meetings, ability to prepare concise, accurate summary of proceedings; reflect discussion context, contiguous issues, and divisional concerns. Facilitate group processes and meetings.

Required

Ability to conceptualize new projects in response to organizational objectives, and to generate detailed proposals and implement programs. Lead program planning and evaluation.

Required

Interpersonal skills to establish and develop collaborative working relationships and interact effectively, diplomatically, and cooperatively with others.

Required

Judgment and tact when managing highly sensitive and confidential situations. Maintain equanimity and decorum in face of resistance or hostility. Diplomatically handle difficult matters.

Required

Ability to analyze situations and/or information, identify problems, propose alternative solutions, and/or discern when action of higher level is needed.

Required

Degree from accredited 4-year institution; or equivalent combination of education and experience required. Advanced degree in education, counseling, political science, or related field preferred.

Required

Ability to report to work on time and professionally attired. Occasional weekend hours required.

Required

Working knowledge of university policies, procedures, and systems, and Federal and state laws, specifically with regard to confidentiality of student records (e.g., FERPA).

Preferred

Ability to coordinate program development efforts with co-workers and work effectively with colleagues in completion of projects/programs.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Los Angeles, CA, Via Phone, Online, Email

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.