Associate Director

STDT DISABILITY SUPV 2 (004560)

UCPath Position ID: 40056207

Position Description History/Status

Approved Date:

4/8/2024 6:22:25 PM

Date Last Edited:

4/8/2024 6:22:22 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS                     

Division Code:

7100D

Division:

STUDENT AFFAIRS ADMINISTRATION         

Department:

510500 - CENTER FOR ACCESSIBLE EDUCATION (CAE)

Position Details

UCPath Position Number:

40056207

Position Description ID

171983

UC Payroll Title:

STDT DISABILITY SUPV 2 (004560)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 22

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40064551

Reports to Payroll Title:

STDT DISABILITY MGR 1

UCPath Department Head Position Number:

40064551

Department Head Payroll Title:

STDT DISABILITY MGR 1

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

4556

STDT DISABILITY SPEC 3

10

POSITION SUMMARY

The Associate Director assists in all elements of service delivery and program development for students registered with the CAE with various disabilities. Provides information to UCLA students who suspect that they may have a disability and make referrals to on-campus and off-campus resources; provides specialized disability-related counseling for students; coordinate and explain services for students served by CAE; leads and/or co-facilitates support groups and instruct small group workshops in disability management and advocacy; provides disability awareness presentations for campus faculty, staff and students. Prepares written program materials, and assists, when necessary, in other CAE services and functions.

Reporting to the CAE Director, the Associate Director oversees CAE Disability Specialist (DS) team and manages the documentation review and intake process.

Major duties include: supervises CAE Disability Specialists; manages documentation review process; provides leadership to the DS team; identifies strategies, establishes staffing levels and caseloads; establishes communication mechanisms that are responsive to the students and to the faculty; engages in outreach and education for the faculty to achieve desired outcomes and establishes needed linkages with other campus and community organizations such as Counseling and Psychological Services, Athletics, Career Center, Academic Advisors, and Associate Deans in the professional schools. Provides guidance and support to Disability Specialists. Caseload will include high-resource students needing high-level support. As a member of the CAE Leadership Team, helps manage resources (space, budget, personnel); develops program materials; and otherwise assists as needed in the CAE. 

PROGRAM LEADERSHIP, ADMINISTRATION AND DEVELOPMENT 

Provide strategic vision and leadership for the planning, development, implementation, evaluation, and management of the services and activities in the Center for Accessible Education. Exercise initiative and judgment in development, interpretation, and application of policies and procedures for provision of services in compliance with federal/state regulations and university policies. Supervises 10 Disabilities Specialists and 1 graduate intern, to include training, case assignment and consultation, and annual performance appraisal to evaluate quality of work. Oversee CAE's intake process, including student request for services, documentation management, and scheduling of student appointments. Liaises between the various units within the CAE to ensure operational effectiveness.

40%

STUDENT OFFICE SUPPORT AND TRAINING 

Provide specialized disability-related counseling for students with disabilities, including: disability management, compensatory strategies, assistive technology, academic issues, and advocacy skills. Make appropriate referrals to on-campus and off-campus resources for students with disabilities, including: Financial Aid, Athletics, Career Center, Ashe Center, Counseling and Psychological Services, Disabilities and Computing Program, academic counseling. Keep abreast of changes in disability law or practice as it relates to the assessment of students with disabilities. Assist with and facilitate in-service training, disability awareness and suggestions for teaching strategies for faculty and campus partners.

20%

ASSESSMENT AND DETERMINATION OF SERVICES AND ACCOMMODATIONS 

Assist in all elements of service delivery and program development for students served by CAE in general, by assessing medical documentation and interpreting psychoeducational evaluations to verify disability according to University, State, and Federal guidelines in order to determine appropriate accommodations and support. Provide information to UCLA students who request disability-based accommodations/services. Conduct intake appointments with individual students, evaluate medical documentation to determine eligibility for services based on legal parameters, and UC/UCLA, and CAE policies. Consult with other professional staff as necessary. Write confidential case notes for student files after intake or counseling meetings. Determine appropriate accommodations and authorize services.

15%

CAMPUS AND COMMUNITY RELATIONS 

Liaison with on-campus/off-campus departments and programs to coordinate services and address needs of students with disabilities. Assist in coordinating activities with the Housing Accommodations Appeals Board. Work with faculty, department Chairs, teaching assistants and other academic personnel to coordinate appropriate academic accommodations for students with disabilities. Provide consultation to other UC campuses. Assist with and facilitate in-service training, disability awareness and suggestions for teaching strategies for faculty and campus partners. Work with statewide and national network of professionals to stay informed of current issues and definitions of disabilities. Serve on campus committees as appropriate.

10%

ADMINISTRATIVE RESPONSIBILTIES 

Monitor individual staff performance and conduct annual evaluations. Participate in the management of organizational resources, including budget, space and personnel. Responsible for summary reports on quarterly and yearly work of Disability Specialists. Maintain organization and quality control over documentation review and intake process. Participate as a member of the CAE Leadership Team and serve as a part of the CAE Advisory Board. In the absence of the CAE Director, the Associate Director provides oversight to the CAE Department and related tasks.

10%

OTHER DUTIES 

Other Duties as assigned.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Master's Degree

in Learning Disabilities or Special Education or equivalent combination of education and experience.

Required

Professional experience in post-secondary settings with students who have LD, ADHD, ABI and psychological disabilities, and working knowledge of support services and accommodation methods.

Required

Ability to determine appropriate support services and accommodations based on documentation appropriate for students with LD, ADHD, ABI, ASD and psychological disabilities.

Required

Working knowledge of the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, and Assembly Bill 746 - - as they pertain to students with LD, ADHD, ABI, and psychological disabilities.

Required

Working knowledge of UC Guidelines and Practices , and University Policy - - as they pertain to students with LD, ADHD, ABI, and psychological disabilities.

Preferred

Knowledge and ability to provide counseling on disability management and compensatory strategies for students with LD, ADHD, and ABI to effectively manage their disabilities.

Required

Ability to organize and teach workshops and support groups to assist LD/ADHD/ABI students to develop personal understanding about disability-related issues.

Preferred

Knowledge of and experience with factors interfering with academic achievement (e.g., social/emotional, bilingual/bicultural, cognitive/aptitude deficiencies) allowing for differential diagnoses of various learning problems.

Required

Knowledge of adaptive computer technology and specialized software.

Preferred

Ability to work collaboratively with individuals, departments and organizations on and off campus.

Required

Skill in communicating effectively orally and in writing to obtain and convey information.

Required

Interpersonal skills to interact sensitively with students (with various disabilities and from diverse backgrounds) and with campus colleagues, governmental officials and community representatives.

Required

Demonstrated ability to establish and maintain cooperative working relationships with other staff members, subordinates and management.

Required

Ability to assist in general office functions when needed.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

Complex problem solving/reasoning

X

Ability to organize & prioritize

X

Communication skills

X

Numerical Skills

X

Mental demands other

X

Other Mental Requirements

If "Mental demands other" was selected above, please explain:

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.