Academic Counselor

STDT ACAD ADVISOR 3 SV (005141)

UCPath Position ID: 40862552

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1001407

Approved Date:

6/17/2026 1:26:36 PM

Date Last Edited:

6/17/2026 1:26:33 PM

Last Action Effective Date:

10/11/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE                    

Division Code:

1311D

Division:

L&S UNDERGRADUATE EDUCATION            

Department:

051500 - COLLEGE ACADEMIC COUNSELING

Position Details

UCPath Position Number:

40862552

Position Description ID

171656

UC Payroll Title:

STDT ACAD ADVISOR 3 SV (005141)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40039677

Reports to Payroll Title:

STDT ADVISOR SUPV 2

UCPath Department Head Position Number:

41185753

Department Head Payroll Title:

ACADEMIC ADMINISTRATOR VII

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

POSITION SUMMARY

The Academic Advisor advises undergraduate students served by Center for Academic Advising in the College (CAAC) at UCLA regarding academic requirements and options. CAAC is part of the Division of Undergraduate Education within the UCLA College and provides academic advising and related programs and services to approximately 21,000 undergraduates. Major responsibilities of the Academic Advisor in addition to academic advising include: participate in the development, administration and evaluation of all programs under the jurisdiction of CAAC and College Academic Counseling; participate in outreach activities, and evaluate student petitions and determine decisions. This position requires maintaining a regular schedule and on-time attendance. This position reports to the CAAC Director of Advising Staff and Administration.  

Academic Advising

A1. Advise CAC students (excepting AAP, Honors, Student-Athletes) regarding academic options and alternatives and explain, interpret and advise on University, College and major requirements in scheduled appointments, at the window, and as needed. Advise CAC and AAP students (as needed) in REACH virtual drop-in sessions.

A2. Respond to inquiries from students and parents regarding complex academic and related issues.

A3. Compose letters of recommendation as requested in support of student applications for graduate and professional schools, employment, scholarships, etc.

A4. Conduct workshops for specific groups of students.

A5. Follow-up on individual student cases and make referrals when appropriate.

55%

Academic Affairs Administration

B1. Process student petitions and make decisions, both independent and in consultation with other staff, on behalf of the College. Act on requests for exceptions to rules and policies using established and uniform guidelines.

B2. Analyze the records of students who are on Academic Notice and Academic Continuation and determine appropriate action.

B3. Evaluate student applications for readmission to UCLA and determine appropriate action.

30%

Program Development and Administration

C1. Develop and administer special advising projects, assignments and events for undergraduate students, including participation in office committees, student workshops and maintenance of programs.

C2. Participate as requested with the Director of Advising Staff and Administration in selection and orientation of new CAAC advisors and staff.

C3. Participate in future development and long-range planning for the Center for Academic Advising in the College (e.g., new programs for students, recommendations for improvement of service).

C4. Maintain coordination and communication with other offices required for completion of assigned responsibilities.

5%

Outreach

D1. Represent College Academic Counseling on committees and at meetings with other student service offices.

D2. Speak at events offered by other campus offices representing CAAC.

D3. Outreach to continuing students via printed and on-line publications, mailings, workshops, etc.

D4. Outreach to special groups of students such as students in academic difficulty and students who are required to choose a major, etc.

D5. Outreach and collaborate with other offices, departments and organizations (i.e., Academic Senate, Undergraduate Admissions, Alumni Association, New Student and Transition Programs, Career Center, Dean of Students Office, Registrar's, Housing, Women's Resource Center).

5%

Evaluation

E1. Participate in on-going evaluation of programs in the Center for Academic Advising in the College, including recommendations for policy and procedural changes and implementation.

E2. Maintain statistics and prepare reports on status of programs in the Center for Academic Advising in the College as assigned by Director.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in related area and/or equivalent experience/training

Required

Demonstrated skills and experience to counsel and advise students effectively with professional, academic and/or personal questions and concerns.

Required

Detailed knowledge of University and College degree requirements, academic policies, procedures, rules, and regulations, along with  campus and community resources that support student success

Preferred

Skill in independently managing multiple projects and responsibilities, establishing priorities based on organizational needs and deadlines, and following through on assignments with minimal supervision.

Required

Demonstrated skill in problem solving and generating alternatives in order to improve operational processes.

Required

Demonstrated ability to build cooperative partnerships and communicate diplomatically and effectively with colleagues and representatives across academic units and institutions.

Required

Skill in speaking with persons of various cultural, social economic and educational backgrounds.

Required

Strong written communication skills, including the ability to prepare, analyze, and present reports, correspondence, proposals, and statistical data that are accurate, well-organized, concise, and tailored to diverse audiences.

Required

Skill in using standard office applications (e.g. Microsoft Word, Excel, Outlook) and the Internet. Adaptability regarding the use of office internal software and web-based applications.

Required

Ability to use discretion, sound judgment and tact in dealing with confidential materials and information.

Required

Working knowledge or ability to use UCLA's online academic student information system (OASIS), Counselor Desktop, and other online systems used for academic advising/counseling.

Required

Skill in representing CAAC to the campus and community, in advocating for, and in serving as a resource regarding assigned programs.

Required

Must be able to maintain regular schedule and on-time attendance. Be able to work evenings and weekends as needed.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.