Student Academic Advisor 2 SV

STDT ACAD ADVISOR 2 SV (005140)

UCPath Position ID: TBD_941147

Position Description History/Status

Approved Date:

4/2/2026 6:06:49 PM

Date Last Edited:

4/2/2026 6:06:46 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1330D

Division:

L&S LIFE SCIENCES

Department:

087500 - PSYCHOLOGY

Position Details

UCPath Position Number:

TBD_941147

Position Description ID

253180

UC Payroll Title:

STDT ACAD ADVISOR 2 SV (005140)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

SV: STDT SVS & ADV PROF (SSAP)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41172360

Reports to Payroll Title:

STDT SVC MGR 1

UCPath Department Head Position Number:

40046100

Department Head Payroll Title:

ADMIN MGR 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the guidance of the Director of Student and Instructional Services, serve as an Undergraduate Advisor in the Department of Psychology. As part of an advising team, help counsel nearly 5000 undergraduate students by assisting them in transferring credits, determining degree requirements, planning their academic programs, and understanding University policy and procedures regarding the three undergraduate majors, two minors, and one specialization. The incumbent also serves as the Youth Behavioral Health (YBH) minor administrative coordinator. Responsibilities include overseeing all aspects of coordination of fieldwork placement sites including enrollment and assessment. Additionally, this advisor oversees the application process and monitoring student progress in the minor; collecting and analyzing data for program assessment and review; works collaboratively with the Vice Chair of Undergraduate Programs, the Director of Student and Instructional Services and the Undergraduate Advising Supervisor on projects.

The UCLA Department of Psychology is an exceptional department known for its excellence in research, teaching, and service. With a distinguished faculty comprising more than 60 ladder rank members, it is one of the nation's top psychology departments. Its undergraduate program is the largest within the Division of Life Sciences and the UCLA College, with nearly 5,000 undergraduate students enrolled across three majors: Psychology, Psychobiology, and Cognitive Science and a minor program, Applied Developmental Psychology. The department also offers a comprehensive Ph.D. program with eight areas of study to approximately 200 enrolled graduate students.

STUDENT ADVISING

A1. Confer with students (individually and in groups) for program planning, eligibility to enter the Psychology Department, and determining status within the Department.

A2. Participate as part of an advising team in the academic progress review of students in the Departmental pre-majors and majors (Psychology, Psychobiology, Cognitive Science) and assess the students' ability to successfully complete the undergraduate program.

A3. Explain policies of the Psychology Department minors (Applied Developmental Psychology, Youth Behavioral Health) and the Specialization in Computing. Review students' progress and advise students on petitions to be accepted into the appropriate programs. Process student petitions.

A4. Perform grade checks each quarter to confirm minimum grade attainment and track student progression through the Youth Behavioral Health minor curriculum.

A5. Evaluate and explain students' Degree Audit Reports utilizing online systems.

A6. Participate in the Departmental new students' orientation sessions during the summer.

30%

PROGRAM COORDINATION

B1. Manage application and admission process for the Youth Behavioral Health minor. Oversee initial screening process, work with faculty lead and graduate students on selection. Add minor for students admitted.

B2. Oversee recruitment activities for prospective students for the minor, including offering classroom presentations, holding informational workshops, and creating advertising materials for the listserv, website, and main office.

B3. Enrollment – enroll students in fieldwork and seminar coursework as needed. Coordinate contract course enrollment process, including advising students on the process, creating informational materials, troubleshooting enrollment issues, and confirming eligibility/enrollment. 

B4. Placements - review and process fieldwork contracts; administer all aspects of fieldwork courses in coordination with graduate TAs and faculty/academic coordinator, oversee the placement matching database, help coordinate logistics for students accessing internship sites.

B5. Assessment- collect quantitative and qualitative data for the minor, relating to coursework and fieldwork placements. Create reports and analyze data. Provide reports to department leadership for evaluation of YBH minor objectives.

B6. Coordinate planning of workshops for current YBH students on topics of interest and help support end-of-year celebration for students who complete the internship component of the minor program.

B7. Maintain YBH sections of the department website. Create and update minor requirements sheet and informational brochure for the program. Develop an internship manual to lay out expectations for sites and participants.

B8. Serve as staff liaison to the YBHM Faculty Committee.

B9. Serve as the lead for the 8-Year Review for the minor.

50%

ADMINISTRATION

C1. Work closely with the Undergraduate Advising Supervisor to develop new programs, policies, and procedures for the Undergraduate Advising Office.

C2. Aid in updating and editing information in the following University and departmental publications:  - Psychology Undergraduate Handbooks - Counselor's Directory - Major requirements information sheets - Quarterly newsletter

C3. Serve as liaison to the Center for Community Engagement, identify best practices for community-based partnerships and fieldwork sites

C4. Assist in the coordination and creation of student feedback surveys for the Advising Office services. Collaborate with the Psychology Information Technology unit on determining appropriate software to administer surveys. Collect and record data.

C5. Participate in departmental events including commencement, Bruin Day, and the Psychology Undergraduate Research Conference (PURC).

15%

SPECIAL PROJECTS

D1. Assist with special projects as assigned.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent experience/training

Required

Demonstrated skill in employing fundamental counseling techniques with sensitivity sufficient to assist students in the resolution of problems or establishment of academic goals.

Required

Skill in interacting with persons of various social, cultural, economic, and educational backgrounds for the purposes of advising students and working with faculty and staff.

Required

Skill in the interpretation of transcripts and/or course work (catalogs, syllabi, etc.) from    other universities and colleges to accurately advise students of degree applicability.

Required

Skill in mediating between contending parties and groups.

Required

Working knowledge of the following University policies and procedures.

Required

Skills in writing grammatically correct, routine business correspondence, procedures, proposals, reports, etc.

Required

Ability to work in an environment of constant interruptions and remain friendly and helpful.

Required

Skill in reading documents written in standard English text.

Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to faculty, staff, and students.

Required

Ability to establish and maintain cooperative working relationships with students, faculty,  staff, and administration and work as a member of a team; collaborating with colleagues.

Required

Ability to assess a spectrum of job needs and personal demands and establish appropriate priorities.

Required

Skill in working independently and following through on assignments with minimal direction.

Ability to develop and analyze statistical information from a variety of sources.

Required

Skill in designing, developing, and maintaining spreadsheets and databases for compiling information. 

Skill in producing reports and analyses from spreadsheets and databases.

Working knowledge of the internet and online web-based systems.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Pritzker 1530

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.