Stores Worker - Receiving

STORES WORKER (005063)

UCPath Position ID: TBD_1000617

Position Description History/Status

Approved Date:

10/21/2026 7:38:33 PM

Date Last Edited:

10/21/2026 7:38:31 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR         

Division Code:

5901D

Division:

ADMINISTRATION                         

Department:

340500 - BUSINESS/FACILITIES

Position Details

UCPath Position Number:

TBD_1000617

Position Description ID

265979

UC Payroll Title:

STORES WORKER (005063)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

SX: Service

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40051955

Reports to Payroll Title:

PROCUREMENT SUPV 2 GF

UCPath Department Head Position Number:

40807775

Department Head Payroll Title:

ADMIN MGR 2

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the direct supervision of the Manager, Materiel Management, the incumbent is primarily responsible for supporting the management and delivery of supplies for the Facilities Management department, which include administrative and operational duties of: working with operational personnel to define what is needed, requisitioning, follow-up, receipt, delivery to satellite locations on campus, and ensuring applicable documentation is processed to ensure vendor payment. The incumbent also provides support to the central QL warehouse as needed. The amount of supplies processed through this position is approximately $2 million.

Facilities Management logistics is handled by the Materiel Management department. Materiel Management consists of warehousing inventory and storage management which includes maintenance, repair and operations inventory, locations to facilitate FM operations (skilled crafts, engineers, project managers, other campus departments, etc.), supply chain management, procurement and purchasing, contracting and strategic sourcing. The department has two components: Warehouse and Stores and Procurement, Contracts, and Receiving. Materiel Management provides business and support services to the FM Division (1000+ employees, 50+ cost centers whose function complexity covers HVAC, chemicals, technology, personnel services, landscaping and grounds, electrical, plumbing, custodial, carpentry, painting, roofing, sheet metal, masonry, elevators, signage and, hardware and locks) and other Administration departments. Materiel Management-Procurement is the only

department on campus with a delegation of $25 thousand per order; other campus departments are limited to $2,500. Due to this high delegation Materiel Management is available for purchase orders for the campus during emergencies and breaks facilitated through the Facilities Management 24/7/365 Trouble Call Center. Procurement operates with a 24-hour turnaround for all normal orders, processing 65 orders per day, spending $25 million annually with 30% of all requests processed as emergency/rush orders. Materiel Management-Warehouse services the Facilities Management (FM) department's skilled crafts, custodial, grounds, project management, energy and other campus departments when needed. FM warehousing is the central hub for receiving, storing, organizing, and distributing products, tools, and equipment, ensuring that inventory is available for projects and emergencies.

RECEIVES SUPPLIES / EQUIPMENT

1. Inspects and reconciles all receipts of supplies and equipment ordered, including resolution of breakages, overshipments, and deletions. Also performs direct receipt and inspection of deliveries not made to Door #5 central delivery area.

2. Unpacks and stores all supplies and equipment .

3. Assists Supervisors in working with the Materiel Management order personnel, vendors, and warehouse to resolve inconsistencies in orders.

4. Responds to emergencies by picking up needed supplies and equipment and transporting to job sites.

5. Transports specialized vehicles and equipment (e.g., tree trimming truck and flat bed dump truck) for repair to routine maintenance (to an off campus dealer).

6. Works cooperatively with the QL warehouse personnel in securing materials.

7.Interacts supportively with Facilities Management units.

8. Maintains an adequate supply of commonly used equipment and materials.

30%

SUPPLY DELIVERY

1. Load and unload truck and transport material and/or equipment to the four Districts using hand or powered equipment on a nightly basis.

2. Places requisitions in response to all emergency supply, equipment, and vehicle requests.

3. Maintains daily inventory of all supplies and equipment.

30%

REQUISITIONING OF SUPPLIES

1. Tracks and reconciles requisitions, purchase orders, and warehouse.

2. Obtain authorized signature when delivering supplies to the District, and notify Supervisor of any backorders.

3. Reconcile discrepancies in items ordered and items delivered to the Districts.

4. Gather quotes, attach to system.

5. Perform office maintenance.

20%

SPECIALIZED EQUIPMENT HANDLING, TRUCKING, AND SUPPORT

1. Distributes "Be Safe" items.

2. Performs specialized distribution and handling (shoes, uniforms, safety glasses, etc.).

3. Maintains record of specialized distribution, log requests, employee names, delivery locations, issues for follow-up, dates, etc.

4. Participates in annual Facilities Department Inventory of supplies and equipment.

5. Checks and maintains Emergency Supply for use on weekends and off hours.

6. Distributes specialized rain gear for natural weather events and disasters (i.e. "Rain days").

7. Conducts monthly scans of satellite inventory drop locations to generate actionable shelf-life and turnover reports.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

High School

High school diploma or equivalent experience

Required

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

1. Ability to perform basic electronic tasks using; e-mail, Word, Excel, and Maximo.

Required

2. Ability to read and write basic English and perform. Must be able to follow written and oral instructions.

Required

3. Perform basic mathematical calculations.

Required

4. Ability to drive stick shift and 2-ton vehicles.

Required

5. Skill in using specialized equipment: forklift, pallet jack.

Required

6. Ability to respond to changing priorities.

Required

7. Ability to work various shifts when required.

Required

8. Knowledge of inventory technique.

Preferred

9.  Ability to interact cooperatively with Facilities Management Department units as well as Purchasing, Warehouse and Stores staff, and vendors.

Required

10. Ability to work effectively with interruptions.

Required

11. Ability to maintain good attendance as prescribed by Department needs.

Required

12. Ability to maintain accurate records.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.

TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Facilities Management Building

•

 Forklift, Pallet Jack, Hand Truck (Dolly), Hand Cart, Small Hand tools (wire cutters, pipe cutters, packing knife, screwdriver.)

•

BarCoding equipment (scanners/trakkers), Wands, Telephone, Calculator, Computer, Fax, Copier Printer

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

Other Mental Requirements

If "Mental demands other" was selected above, please explain:

Normal to customer interactions in a materials management environment.

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.