Senior Storekeeper

STOREKEEPER SR (005062)

UCPath Position ID: MI-DPT317000-JC005062-PD168315

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

704381

Approved Date:

5/3/2024 3:10:45 PM

Date Last Edited:

5/3/2024 3:10:42 PM

Last Action Effective Date:

2/13/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR         

Division Code:

5901D

Division:

ADMINISTRATION                         

Department:

317000 - ON CAMPUS HOUSING

Position Details

UCPath Position Number:

MI-DPT317000-JC005062-PD168315

Position Description ID

168315

UC Payroll Title:

STOREKEEPER SR (005062)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

SX: Service

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40100259

Reports to Payroll Title:

STOREKEEPING SUPV 1

UCPath Department Head Position Number:

40058377

Department Head Payroll Title:

FAC PROJECT MGR 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the direction of the Store Supervisor the incumbent shall perform material management duties for properties managed by UCLA Housing & Hospitality Services.  Duties include performing day-to-day operations to maintain the Housing Maintenance Parts Department Inventory and Work Order system.   Operations include purchasing, tracking issuance of parts/equipment and work order data base management to maintain multiple stockrooms utilizing a Database Management System.  The incumbent will also be responsible for performing periodic physical inventory of stockroom supplies/equipment, facilitate maintenance/repair of tools, equipment and vehicles and monitor uniform service. 

At UCLA Housing & Hospitality Services (H&HS), you become part of UCLA's tradition of excellence by providing quality housing, dining, and hospitality services to student-residents, faculty, staff, and campus visitors. We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, H&HS team members enjoy significant opportunities for professional and personal growth in a supportive work environment. No matter what your role, you will join more than 2,600+ H&HS team members who understand that our motto Hospitality First! means that a warm, gracious attitude makes a difference in the lives of the people we serve. AMAZING BENEFITS Starting Day One!

Parts Services

Assist with maintaining the Parts Department by organizing parts storage, stocking of incoming supplies, and assist with overseeing inventory issuance procedures.  Check number of pieces received against carriers freight bill, check for condition of shipment and sign for merchandise received. Inspect goods for  completeness of orders. Provide notification of all discrepancies and forward necessary correspondence.  Mark merchandise with proper bar code signature. Place merchandise in its proper storeroom location ensuring that parts are readily identifiable. Prepare merchandise packing slips in accordance with Department policy for distribution to Office Support group. Assist with the movement of received items from central receiving locations to outlying Housing Maintenance stockrooms and

20%

Database Management

By using a bar code reading device, incumbent swipes all necessary inventory parts bar codes, so that parts numbers, appropriate work order numbers and personnel to which parts are being issued to are accurately documented and maintained in the database. Assist with maintaining the Automated Work Order/Parts Tracking Computer System program. Generate Work orders and reports as requested. Perform miscellaneous database entries as requested. Enter work orders into Automated Work Order/Parts database from the mechanics log sheets to correspond to parts utilized.At identified periods, incumbent is responsible for downloading the bar reader input into the Inventory data base.

20%

Inventory & Equipment

Coordinate with the Store Supervisor on updating relative to parts and equipment inventories. Assist with monthly parts reports. Conduct periodic manual inventories of merchandise on hand, as directed by the Store Supervisor. Assist with the cleanup of stockrooms and work shops. Notifies Store Supervisor of low stock items. Assures that inventory area, storage room, supplies and equipment is secure when leaving area. Assist with the maintenance of tools and equipment through inspection, cleanup and repair to insure proper working condition. Facilitate issuance of tools to Mechanics. Perform daily checks of equipment to insure the return of tools and equipment issued to the Mechanics. Perform periodic inspection of Mechanics tool kits to document instance of lost, stolen or worn out tools. Facilitate replacement of broken tools. Assist with maintenance of Housing Maintenance auxiliary storage facilities and assist with facilitating equipment rental. Assist with the Annual Physical inventory Equipment Report (EQ920's). Assist with the maintenance of inventory of Safety Supplies for Housing Maintenance Staff to include establishing and maintaining the first aid station in Housing Maintenance. Assist with monitoring the uniform inventory by recording data relative to issuance and returns. Interact with uniform Supplier to make adjustments in clothing supply.

20%

Purchasing

Under the Store Supervisor and Storeroom Manager's direction, facilitate the purchase of parts and Supplies necessary to maintain sufficient stock levels for the Department.  Assist with facilitating the purchase of hand tools and equipment for the Maintenance Staff. Order, as directed, par-stock inventory levels of office supplies.

20%

Vehicle Maintenance

Assist with facilitating semi-annual maintenance of vehicle and expedite the emergency repair of Vehicle fleet. Assist with facilitating monthly inspection of vehicle fleet to identify repair requirements; check fluid levels and correct safety hazards. Assist staff at roadside in event of lockout, refuel, jump start, flat tire or notify UCLA Fleet Service if tow is required.

10%

Miscellaneous

Provide telephone coverage upon request. Retrieve parts from vendors as requested. Assist with the issuance of keys to the facilities staff, adhering to the existing key policy. Assist in monitoring of key issuance.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

2-3 years

Experience working with inventory stock control procedures, stock inventory counts, and restock ordering using multiple vendors.

Required

California Driver's License

Current

Required

Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and deadlines.

Required

Working knowledge of inventory stock control procedures. Ability to gain and retain knowledge of multiple stock items and their usage.

Required

Knowledge of general work safety practices.

Required

Working knowledge of personal computers and database management.

Required

Ability to read, write, speak and understand English sufficient to determine and carry out duties. Ability to take accurate telephone messages.

Required

Ability to count, do simple mathematical exercises and file both chronologically and alphabetically.

Required

Ability to type 40-50 words per minute.

Required

Ability to understand and follow both verbal and written instructions. Ability to perform job with attention to detail and accuracy.

Required

Ability to establish and maintain amicable working relationships with peers and supervisory personnel.

Required

Physical ability to walk, stand, stoop, kneel, reach, crouch, squat, balance, flex, press and push when performing storekeeper tasks.

Required

Ability to lift/lower objects weighing up to 50 lbs from floor to waist high and rotate upper torso. Ability to lift material and parts, up to 50 lbs from shoulder to above head while standing on a ladder.

Required

Must possess and maintain a valid California Driver's License. Ability to drive a pick-up truck or van.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

Back-lifting Exam

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Housing & Hospitality

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.