Lead Storekeeper

STOREKEEPER LD (005061)

UCPath Position ID: 40103773

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1113748

Approved Date:

8/3/2026 3:05:32 PM

Date Last Edited:

8/3/2026 3:05:30 PM

Last Action Effective Date:

2/13/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6400O

Organization:

VICE CHANCELLOR/CHIEF FINANCIAL OFFICER

Division Code:

6440D

Division:

BUSINESS & FINANCE SOLUTIONS           

Department:

329000 - RECEIVING

Position Details

UCPath Position Number:

40103773

Position Description ID

166053

UC Payroll Title:

STOREKEEPER LD (005061)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

SX: Service

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40048208

Reports to Payroll Title:

STOREKEEPING SUPV 1

UCPath Department Head Position Number:

40059562

Department Head Payroll Title:

ADMIN MGR 1

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the direct supervision of the Senior Stores Supervisor and general direction of the Associate Director and Director of Mail, Document, and Distribution Services, responsible for daily operations and coordination of staff at Cylinder Management (located at 650 Charles E. Young Drive A-Level). Annual cost of goods approximately $450,000 annually. Lead and train a team of Principle Auto Equipment Operators to receive (verify quantity), load (verify type) and deliver (verify signature capture) compressed gas cylinders, gas regulators, and research alcohol (200 proof ethanol). In this highly regulated commodity, hazardous material handling is essential and the position ensures daily operations follow the department procedure manual. In addition, the position performs customer service duties including order taking, pick-ticket processing, online ordering assistance, answering customer inquiries, product ordering, inventory control, customer billing, and invoice payment validation. Incumbent also functions as a backup driver to drive, deliver, and pickup duties on an as-needed basis. Specialty knowledge of compressed gas cylinder industry is preferred including use of industry specific software especially in University setting. Hazardous Material Management compliance, OSHA compliance, UCLA Fire Compliance, and EH&S Safety Program Compliance is required.  In the absence of the Supervisor, manage the Cylinder Management area and staff.

Cylinder Management

Coordinate daily staff which may include job assignments. In the absence of the Storekeeping Supervisor, manage the Cylinder Management business and staff. (E)   Lead team in receiving products from vendors ensuring reconciliation of delivery quantity and quality. (E)   Assist with inspection of product shipments to ensure quantity and quality. Lead team in placing stock into stock yard following hazardous material procedures. (E)   Assign deliveries and follow up on daily performance standards. Investigate undeliverable items to follow up with customers and ensure delivery access. (E)  Lead team in daily bar-code data capture activities for all returned cylinders. Ensure procedures are in place to alleviate or account for discrepancies. (E)   Ensure team has daily obtained signature capture at the time of delivery for all items delivered (E)   Assist customers with inquiries as it pertains to expected time of delivery or damaged cylinders and/or regulators. (E)  Ensure all product is in stock through order point/order quantity product ordering and inventory management. (E)  Investigate discrepancies (field audits) and resolve missing items related to cylinder rental charges. (E)  Create vendor orders and request Purchase Orders from MDDS finance staff. When the product is received, verify the Purchase Order quantity by scanning cylinder barcodes creating cylinders available for next-day order delivery. (E)   Responsible for communication with vendor drivers to ensure proper dock procedures, coordination of deliveries, safety, and security measures. (E)  Other unspecified Cylinder Management duties as assigned. (E)

70%

Cylinder Management and Service Coordination

Lead daily shift operations at Cylinder Management located at 650 Charles E. Young Drive S. (E)  Coordinate customer order intake (phone, email, and online) ensuring valid accounts, delivery addresses, and contact information. Produce pick-tickets with delivery instructions. (E)  Communicate with customers advising on product availability: size, type, and grade. (E)  Oversee Cylinder Management loading dock maintenance of grounds, lot, and storehouse cleanliness. (E)   Assist with the coordination of UCLA Safety Program. (E)   Follow-up on proper training of individuals in the use of equipment and the adherence to hazardous material 4rocedures. (E)   Assist with the development of work schedules. Coordinate vacation scheduling. (E)   Assist in the creation and maintenance of procedure manuals for Cylinder Management operations. (E)   Other unspecified Cylinder Management Service Coordination duties as assigned. (E)

15%

Administration

Respond to customer requests, Cylinder Management billing inquiries, and delivery concerns. (E)  Ensure proper record creation including purchase order receiving, pick ticket filing, CHP manifest filing, and other pertinent items. (E)  Assist in the creation of annual price change files and monthly inventory calculations. (E)   Lead team in special projects such as research alcohol receiving and new laboratory service set-up. (E)   Inspect Cylinder Management store rooms and equipment for cleanliness, organization, and proper maintenance. (E)   Coordinate off-site cylinder deliveries. (E)   Assist with the training of staff in Cylinder Management Hazardous Material regulations and procedures. (E)  Other unspecified administration duties as assigned. (E)

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Two years

of experience in stores work or an equivalent combination of education, experience, knowledge, and skills.

Required

Driver License

•

Must possess, upon hire, and maintain a valid CA Commercial Class A License in accordance with the California (CA) Department of Motor Vehicles.

Required

Ability to lead team of diverse individuals in a high volume, multi task environment. Skill in establishment and maintenance of cooperative working relationships with co-workers, departmental staff, and University employees at varying levels of authority.

Required

Ability to comprehend and translate operational issues related to Cylinder Management operations.

Required

Working knowledge of University locations and/or the ability to read and interpret maps.

Required

Skill in performing multiple tasks with frequent interruptions and/or distractions. Ability to follow oral and written instructions.

Required

Organizational skills to prioritize varied duties effectively while maintaining a high level of productivity, accuracy, flexibility, and attention to detail.

Required

Writing skills meeting professional standards, in order to produce business correspondence.

Required

Demonstrated verbal skills in order to communicate in a professional manner in person and on the telephone with customers, vendors, and personnel at all staff levels.

Required

Skill in business math sufficient to assist in preparing budget, accounting, and other financial documents.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Campus and Other Univ Setting

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.