Lead Storekeeper

STOREKEEPER LD (005061)

UCPath Position ID: 40088108

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

806247

Approved Date:

10/29/2025 1:10:09 PM

Date Last Edited:

10/29/2025 1:10:07 PM

Last Action Effective Date:

2/13/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6400O

Organization:

VICE CHANCELLOR/CHIEF FINANCIAL OFFICER

Division Code:

6440D

Division:

BUSINESS & FINANCE SOLUTIONS

Department:

329000 - RECEIVING

Position Details

UCPath Position Number:

40088108

Position Description ID

165109

UC Payroll Title:

STOREKEEPER LD (005061)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

SX: Service

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40036877

Reports to Payroll Title:

STOREKEEPING SUPV 1

UCPath Department Head Position Number:

40880503

Department Head Payroll Title:

ADMIN SUPV 2

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the direct supervision of the Senior Stores Supervisor and general direction of the Director of Mail, Document, and Distribution Services, responsible for daily operations and coordination of staff at the Center for Health Sciences (CHS) central receiving main loading dock located at 650 Charles E. Young Drive A-Level. Annual incoming package volume is approximately 100,000 shipments. Lead and train a team of storekeepers, stores workers, and senior storekeepers to receive, inspect, sort, deliver, obtain signature capture, and provide customer service. Responsible daily loading dock traffic coordination.  The Center for Health Sciences main loading dock is the hub for outgoing expedited mail items (UPS, FedEX, DHL) and collection of USPS items for delivery to UCLA Mail Services. Assist with the UCLA central accounts (UPS and Fed Ex) utilizing vendor-provided software for outbound package shipments. In the absence of the Senior Stores Supervisor, manage the loading dock area and staff.

UCLA Mail, Document & Distribution Services (MDDS), a division of UCLA under the Office of the Vice Chancellor & Chief Financial Officer, is a premier on-campus service center offering comprehensive solutions for document services, digital scanning, mail, messenger, shipping/receiving, and compressed gas cylinder services. With a dedicated team of approximately 60 onsite employees, MDDS supports the University of California’s mission of teaching, research, and public service by delivering high-quality, cost-effective services. MDDS provides innovative campus wide solutions to complex financial and business matters, maximizing value to the University community.

Receiving

 • Coordinate daily staff which may include job assignment. In the absence of the Senior Stores Supervisor, manage the loading dock area and staff. (E) Essential 

 • Lead team in receiving of inbound express letters, packages, and freight ensuring reconciliation of delivery quantity and quality.

 • Assist with Inspection of shipments to ensure quantity and quality.

 • Assign positions and follow-up on sortation of inbound packages by delivery location. Investigate poorly addressed items to ensure timely delivery.

 • Lead team in daily route delivery of all inbound packages ensuring overnight shipments receive priority and that procedures are in place to allow for timely delivery of all packages.

 • Ensure team has daily obtained signature capture at time of delivery for all packages including piece-by-piece reconciliation for large bulk shipments (e.g. storeroom locations within CHS).

 • Assist customers with inquiries as it pertains to expected time of delivery, lost items, damaged items, or items with incorrect destination addressing.

 • Assist customers with follow-up on missing packages, delayed deliveries, or other inquiries.

 • Investigate discrepancies and resolve missing items.

 • Other unspecified receiving duties as assigned.

70%

Loading Dock Coordination

 • Lead daily shift operations at loading dock located at 650 Charles E. Young Drive.

 • Coordinate daily traffic control logistics of limited loading dock access with vendors.

 • Communicate with vendor drivers proper dock procedures, coordination of deliveries, safety and security measures.

 • Oversee loading dock maintenance of grounds, lot, and storeroom cleanliness.

 • Assist with coordination of UCLA Safety Program.

 • Follow-up on proper training of individuals in the use of equipment and the adherence to procedures.

 • Assist with development of work schedules. Coordinate vacation scheduling.

 • Assist in the creation and maintenance of procedure manuals for loading dock operations.

 • Other unspecified loading dock duties as assigned.

15%

Administration

 • Respond to customer requests, freight bill inquiries, and delivery concerns.

 • Ensure proper record creation including inbound delivery manifests, route sheets, signature capture upon delivery logs, returned goods log, damaged goods log, interdepartmental recharges for special services, outbound UPS shipment requests, and other pertinent items.

 • Assist in creation of bi-annual shipment counts and  CAF/CAR calculations by department.

 • Lead team in special projects such as large department moves.

 • Inspect Receiving fleet ensuring cleanliness, accident reporting, and proper maintenance.

 • Coordinate Receiving moving services.

 • Assist with the training of staff in Receiving functions and procedures.

 • Other unspecified administration duties as assigned.

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Two or more years

of experience in stores work or an equivalent combination of

education and experience leading to knowledge and abilities essential to the successful performance of the duties assigned to the position.

Required

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

Ability to lead team of diverse individuals in a high volume, multi task environment. Skill in establishment and maintenance of cooperative working relationships with co-workers, departmental staff, and University employees at

varying levels of authority.

Required

Ability to comprehend and translate operational issues related to central receiving operations.

Required

Skill in performing multiple tasks with frequent interruptions and/or distractions. Ability to follow oral and written instructions.

Required

Organizational skills to prioritize varied duties effectively while maintaining a high level of productivity, accuracy, flexibility, and attention to detail.

Required

Writing skills meeting professional standards, in order to produce business correspondence.

Required

Demonstrated verbal skills in order to communicate in a professional manner in person and on the telephone with customers, vendors, and personnel at all staff levels.

Required

Skill in business math sufficient to assist in preparing budget, accounting, and other financial documents.

Required

Working knowledge of University locations and/or the ability to read and interpret maps.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

555 Westwood Plaza

•

University Vehicle

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.