SRA III

SRA 3 (009611)

UCPath Position ID: 40036482

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

601870

Approved Date:

9/4/2026 7:30:02 PM

Date Last Edited:

9/4/2026 7:30:00 PM

Last Action Effective Date:

11/1/2014

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2400O

Organization:

UCLA FIELDING SCHOOL OF PUBLIC HEALTH  

Division Code:

2410D

Division:

PUBLIC HEALTH DIV                      

Department:

193500 - EPIDEMIOLOGY

Position Details

UCPath Position Number:

40036482

Position Description ID

164728

UC Payroll Title:

SRA 3 (009611)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

RX: Research Support Professionals

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41255157

Reports to Payroll Title:

ACAD PRG MGT SUPV 2

UCPath Department Head Position Number:

40038895

Department Head Payroll Title:

ACT/INTERIM DEPARTMENT CHAIR

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

POSITION SUMMARY

Coordinate the data and specimen-gathering activities of the local clinic for a multicenter epidemiological study on the natural history of AIDS (the MACS/WHIS Combined Cohort Study (MWCCS)). Oversee the conduct of operational policies and procedures and perform or oversee the performance of all administrative tasks at the clinic. Major duties are to coordinate the operations of the off-campus clinic; to communicate directly with participants about their study participation; to coordinate off-site follow-up procedures; to search for, and to reestablish contact with lost participants; and, to assume other duties relevant to the goal of

maintaining the high level of participation and compliance of the MWCCS cohort. The SRA 3 provides clinical site input though meetings, bi-weekly conference calls, and ad hoc discussions as issues arise. Procedure manuals and research protocol guidelines are available on site and online.

The Epidemiology department in the Fielding School of Public Health is a national leader in preparing a new generation of epidemiologists. Through specialized methodologies, epidemiologists identify, track, and analyze how diseases and other conditions are caused, transmitted, and prevented, as well as how they are distributed throughout the population. Such information plays a critical role in guiding policies and other evidence-based strategies to promote health and work toward health equity. The vital importance of epidemiologic research was highlighted by the COVID-19 pandemic, in which epidemiologists have helped to track outbreaks and provide guidance on how the virus spreads in community settings.

Coordinate operations of off-campus clinic

1. Coordinate work schedules of up to five employees

1.1 Assign tasks and monitor work flow

1.2 Arrange coverage during vacation or illness of members of staff

2. Schedule and confirm appointments by telephone, email and mail for local and outof-

town clinics

2.1 Follow-up missed appointments to reschedule

2.2 Maintain track of participants in online Codebook and clinic visit log

3. Coordinate the collection, distribution, and tracking of specimens and data

according to protocols

3.1 Prepare and transmit weekly schedule of appointments to appropriate research

staff using online calendar(s)

3.2 Monitor the changing needs of the researchers for specimens and data

3.3 Prepare folders for the day’s appointments with the appropriate data collection,

test requisition, and quality control forms

3.4 Monitor the courier service and facilitate delivery of materials to laboratories and

offices

4. Secure study participant data and contact information using online Codebook.

Maintain strict confidentiality

5. Administer and account for the spending of petty cash funds

5.1 Pay respondents for participation and travel costs

5.2 Coordinate the selection/ purchase of refreshments for participants

6. Maintain computerized database of contact persons provided by participants. Back

up data files.

7. Report to clinical follow-up coordinator new AIDS cases, deaths, and other

diagnoses

8. Prepare weekly report on participant and staff attendance

9. Maintain the inventory of office supplies

10. Maintain office equipment and office appearance

10.1 Perform or coordinate minor repairs

10.2 Schedule service of office equipment

10.3 Monitor janitorial services to assure cleanliness of the clinic

11. Maintain an atmosphere conducive to continued participation by the respondents

11.1 Monitor interactions of staff and participants

11.2 Listen to participant comments or complaints and discuss them with project

director

11.3 Work with project director to resolve problems and issues at the clinic

11.4 Select music, magazines, pictures and wall coverings for the clinic

12. Maintain the clinic filing system

13. Serve as liaison with building management office and vendors rendering services

to the clinic with supervision of project director

14. Participate in the hiring of new personnel

14.1 Screen job applicants for clinic positions

14.2 Co-interview job candidates

15. Train new clinic staff, monitor performance of clinic staff

16. Coordinate in-service training with investigators, as needed

17. Participate in staff conference calls and meetings

50%

Research: Direct contact with study participants

1. Inform participants about new research projects

2. Administer informed consent to participants and encourage adherence to

protocols.

15%

Key Responsibilities and Essential Functions

Function Responsibilities %

Time

3. Conduct in person interviews with online data entry, and neuropsychological

screening tests

4. Conduct telephone interviews

5. Perform venipuncture and clinical procedures dictated by study as needed

6. Perform timed gait and grip strength exams, as needed

7. Perform automated blood pressure and anthropometric measurements when

needed at outreach and local clinics

8. Provide appropriate referrals to participants for information and health care

9. Answer participants' HIV-related questions and interpret aspects of the study

with guidance from clinician; refer them as needed

15%

Coordinate off-site follow-up

1. Plan, schedule, and facilitate clinic in Palm Springs.

2. Plan, Schedule and facilitate home visits in LA County and San Diego

3. Prepare data and specimen collection supplies and equipment for off-site visits including venipuncture.

4. Transport data and specimens from the offsite clinics to UCLA in a timely fashion

5. Communicate with the coordinators of the other MWCCS sites to assure smooth transition and follow up of transfer participants

15%

Quality control and data management

1. Review sampling of data collection forms administered by interviewers for completeness and errors and discuss errors with interviewers

2. When necessary, enter hard copy data into computerized files

3. Ensure data transfer from study site to main office is completed in a timely manner.

4. Instruct new personnel on study protocol and quality assurance procedures and respond to questions regarding data collection

5. Participate in the review and revision of MWCCS data collection instruments

6. Maintain upkeep and efficiency of data collection forms

10%

Other duties

1. Maintain broad and current knowledge of AIDS research and resources utilizing reputable scientific sources such as Peer-reviewed journal articles, LGBTQ+ publications, the internet, social media and communications with the project director and other research staff

2. Assist data manager with on-site computer upgrades

3. Be prepared to give 10–15-minute presentation to principal investigator's epidemiology class on HIV/AIDS and/or the MWCCS or other presentations, as needed

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

or equivalent combination of education and experience

Required

Master's Degree

or equivalent in a health sciences field

Preferred

Experience with IBM compatible microcomputers, and working knowledge of Microsoft Word, Excel, PowerPoint, and other applications

Required

Experience with HIV disease and an understanding of its impact on the study population

Required

Expereince in medical, HIV/AIDS, and public health technical terms, and the course and treatment of HIV disease and its complications

Preferred

Experience with universal precautions for the collection, storage, transport, clean up and disposal of potentially infectious blood, urine, feces, semen, saliva and mucosal transudates (Ce

Required

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

Phlebotomy skills and knowledge, and certification

Required

Interpersonal skills to relate with in a pleasant, sensitive, professional, and non-judgmental manner with research participants and co-workers from a wide variety of social, cultural, ethnic, and educational backgrounds

Ability to maintain calm in emotionally charged circumstances, or when dealing with sensitive issues. Knowledge of general research ethics

Ability to work independently, to prioritize tasks, and follow through on assignments with minimal supervision

Skill in organizing people, material , and information in a systematic and efficient way

Ability to maintain a high level of attention to detail, and to accurately transcribe spoken English

Ability to work a flexible schedule that may include early mornings, evenings, and overnight travel

Travel to clinics in San Francisco, Palm Springs, and San Diego. Safe driver skills and record, and driver's license valid in California

Ability to work with minimal direct supervision and follow through on assignments. Ability to prioritize and perform multiple assigned tasks

Problem solving skills: recognizing and defining problems, and identifying possible solutions

Knowledge and ability to maintain strict confidentiality and adherence to HIPAA guidelines

College-level communications skills in written and fluently spoken English. Excellent listening skills.

Ability and willingness to regularly work Saturdays. Ability and willingness to use own vehicle for reimbursable study-related travel

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Clinical Setting

Location Setting:

Medical Center/Clinic

Location:

11600 Wilshire Bl. L.A., Ca. 90025

Standing/Walking

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

Other Mental Requirements

If "Mental demands other" was selected above, please explain:

Conducting interviews with questions pertaining to sensitive topics such as; sexual activity, measures of loneliness, measures of stigmatization, other neuropsychiatric evaluations and personal information.

X

Classification 1: Position in which required tasks routinely involve a potential for mucous membrane or skin contact with blood, body fluids or tissues, potential spills, and splashes. Use of appropriate measures is required for every employee in this position.