Project Director

SRA 2 NEX (009617)

UCPath Position ID: TBD_189852

Position Description History/Status

Approved Date:

9/30/2025 9:31:01 PM

Date Last Edited:

9/30/2025 9:30:58 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2300O

Organization:

SCHOOL OF NURSING

Division Code:

2310D

Division:

NURSING DIV

Department:

190000 - SCHOOL OF NURSING

Position Details

UCPath Position Number:

TBD_189852

Position Description ID

245356

UC Payroll Title:

SRA 2 NEX (009617)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

RX: Research Support Professionals

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40135133

Reports to Payroll Title:

PROF-FY

UCPath Department Head Position Number:

40822138

Department Head Payroll Title:

Dean

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Project Director's work will encompass distinct areas: 1) recruiting and maintaining relationships with participants; 2) coordinating and assisting with data collection; 3) liaising with UCLA faculty, clinicians, and research staff; 4) tracking data collection; and 5) performing administrative tasks related to the study and to helping the Principal Investigator. In addition to performing these tasks, the Project Director will guide research volunteers. The Project Director, working with the team, will: Recruit and screen participants. Communicate with research participants, encourage them to maintain participation, and respond to technological or procedural questions. Serve as the main contact person for research participants; prepare and send necessary information, confirmation emails, telephone participants to remind them of appointments, provide directions, and information about the study and related resources. Perform interviews on health topics including in menopausal and hormonal status in women. Help with studies at UCLA involving attaching sensors (e.g., ECG electrodes, respiration belts) to the body. After training, operate other advanced physiology recording systems (including brain imaging with "fNIRS"). Travel on occasion to research participants' homes to deliver equipment. Approach and liaise with physicians and staff in the UCLA Sleep Disorders Center, and other sleep centers, for recruitment purposes. Develop documentation, tracking procedures, and training materials related to the research study. Use systems for organizing data collection, recording and backing up of data, and participant tracking. Prepare and analyze data for submission as required by the Institutional Review Board and other organizations. Work with the School of Nursing staff to arrange purchases, subject reimbursements, and other financial tasks. Perform administrative duties as requested. Perform additional project and data management duties as assigned.

The Project Director's work will encompass distinct areas: 1) recruiting and maintaining relationships with participants; 2) coordinating and assisting with data collection; 3) liaising with UCLA faculty, clinicians, and research staff; 4) tracking data collection; and 5) performing administrative tasks related to the study and to helping the Principal Investigator. In addition to performing these tasks, the Project Director will guide research volunteers. The Project Director, working with the team, will: Recruit and screen participants. Communicate with research participants, encourage them to maintain participation, and respond to technological or procedural questions. Serve as the main contact person for research participants; prepare and send necessary information, confirmation emails, telephone participants to remind them of appointments, provide directions, and information about the study and related resources. Perform interviews on health topics including in menopausal and hormonal status in women. Help with studies at UCLA involving attaching sensors (e.g., ECG electrodes, respiration belts) to the body. After training, operate other advanced physiology recording systems (including brain imaging with "fNIRS"). Bring participants for MRI scanning, and help with setting them up in the MRI scanner. Approach and liaise with physicians and staff in the UCLA Sleep Disorders Center, and other sleep centers, for recruitment purposes. Develop documentation, tracking procedures, and training materials related to the research study. Use systems for organizing data collection, recording and backing up of data, and participant tracking. Prepare and analyze data for submission as required by the Institutional Review Board and other organizations. Work with the School of Nursing staff to arrange purchases, subject reimbursements, and other financial tasks. Perform administrative duties as requested. Perform additional project and data management duties as assigned.

Research Management

1. Coordinate the daily operations of research studies for people with sleep disorders and other conditions.              

2. Manage the subject tracking and record keeping. Establish and oversee the maintenance of the research subjects’ files. Ensure the confidentiality of subjects in compliance with Human Subject Policy and Procedures.

3. Use and administer an online survey tool for screening and some data collection.

4. Train in MRI Safety and manage participants during MRI scanning.

5. Liaise with physicians for patient recruitment, including in the UCLA Sleep Disorders Center and other units.

6.. Collaborate with faculty from Nursing, Neurobiology, Psychiatry and Radiology with regards implementation of the study protocols and measurement of appropriate variables.

7. Develop and test improvements in the study protocol. .

8. Develop and manage a system to assign, track, and analyze the daily operation of the research study.

9.     Independently review the consent forms obtained from each research subject. Verify completeness and compliance with Human Subjects’ protocols.

10.   Coordinate and ensure proper recruitment of research subjects following set research protocols.  This will involve:

a. Determine eligibility based on criteria of specific protocols.

b. Contact participants meeting criteria to invite participation in study.

c. Track and respond to participant self-referrals.

d. Review of data collected for confidentiality and accuracy.

11.. Train research team members on data coordination and participant interactions.

12.. Independently coordinate and facilitate established research procedures that will be carried out during participants’ involvement in the research study.  Track and provide updates to PI reporting trouble issues and        variances and/or discrepancies that will affect the research protocols.

13.. Collate and summarize data to determine if all necessary research study information has been obtained. Prepare data for analysis as requested.

14.. Discuss personal health with participants, including depression, anxiety and stress, and in women, menopausal status, menstrual cycle, contraception and hormonal supplements.

15.. After training and with guidance, perform some physiology studies, involving attaching sensors to participants, and guiding them through study protocols.

16.. Learn to operate advanced physiological recording systems.

17.. Train and supervise research volunteers and undergraduate student researchers who help with data collection. Provide and monitor goals.

18.. Check collected data for both technical and scientific validity. Synthesize details from collected data in physiology, brain function (fNIRS), and online surveys.

19.. Serve as point person for participants, referring them to the Principal Investigator as needed.

20.. Assist with the compilation of data and requested information for progress reports as required for reporting agencies and Institutional Review Boards. 

21.. Create and lead regular (weekly/monthly) team meetings, including providing updates to research team.  Prepare and distribute meeting minutes

221. Analyze research data and prepare reports, summarizing and presenting findings to the study team. 

23. Assist with proposal development including literature review, formatting, proofreading, and collaboration with the Research Support staff to meet deadlines

24.. Other duties as assigned.

90%

General Office

1. Maintain research supplies and equipment; ensure research staff has needed materials, order as needed. (E)

2. In conjunction with the School of Nursing staff, manage financial aspects of the study including purchases, subject reimbursement, accounting, and reporting. (E)

3. Provide support for the coordination of general meetings, including scheduling, reserving meeting space, distributing meeting materials, sending out invitations and reminders, handling RSVPs, attending meetings and taking minutes, and circulating minutes. (E)

4. Collect materials for grant applications and progress reports, including letters of support, bio-sketches, and other needed materials. (E)

5. Provide other administrative support, as needed, such as running campus errands, copying, filing, and answering phone

6. Other duties as assigned.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

or equivalent combination of education and experience

Required

Demonstrated strong, professional communication and relationship building skills

Required

 Demonstrated ability to organize with rigorous attention to detail.

Required

Demonstrated capacity to produce results in an unstructured environment

Required

Demonstrated ability to organize, initiate and work independently to address responsibilities; must have strong time management skills and ability to independently prioritize tasks and re-prioritize work based on knowledge of research objectives.

Required

Ability to supervise volunteers.

Required

Capacity to learn to operate technical equipment.

Required

Ability to discuss sensitive health matters with people of all ages, and from all backgrounds

Required

Skill in handling sensitive or confidential matters with discretion.

Required

Ability to organize, categorize, and summarize data

Required

Excellent interpersonal, oral, and written communication skills; ability to effectively and clearly communicate research goals, participant's obligations, benefits and limits to study participation in terms understood by participants; and ability to discuss sensitive health and emotional matters

Required

Ability to work with persons with health issues

Required

Demonstrated ability to establish and maintain a cooperative working relationship with co-workers, faculty, research staff, students, and community contacts and collaborate effectively as a team

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Factor Building, Human Brain Mapping Center

•

Able to enter an MRI environment (high magnetic field).

Standing/Walking

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.