Manager, Hospital Zone (HK)

SKLD CRAFTS TRADES SUPV 2 (005044)

UCPath Position ID: MI-DPT341500-JC005044-PD168664

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1109417

Approved Date:

3/20/2026 10:37:15 AM

Date Last Edited:

3/20/2026 10:37:12 AM

Last Action Effective Date:

11/3/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

341500 - MAINTENANCE AND ALTERATIONS

Position Details

UCPath Position Number:

MI-DPT341500-JC005044-PD168664

Position Description ID

168664

UC Payroll Title:

SKLD CRAFTS TRADES SUPV 2 (005044)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40052079

Reports to Payroll Title:

SKLD CRAFTS AND TRADES MGR 1

UCPath Department Head Position Number:

40139517

Department Head Payroll Title:

FAC MGR 3

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

8138

ELECTRICIAN

3

8217

FACILITIES MECHANIC

6

8258

PLUMBER

2

8239

STEAM OPERATING ENGINEER

6

8238

SERVICE ENGINEER

1

8138

ELECTRICIAN

3

8217

FACILITIES MECHANIC

7

8258

PLUMBER

4

8239

STEAM OPERATING ENGINEER

3

8238

SERVICE ENGINEER

1

POSITION SUMMARY

Under the broad direction of the Mechanical Systems Manager of Maintenance and Alterations, the Manager of the Hospital Zone will supervise a multi-trade staff consisting of semi-skilled and journey-level Electricians, Fire Alarm Technicians, Plumbers, and Utilities trades responsible for the maintenance of the Ronald Reagan UCLA Medical Center (RRUMC) and associated Medical Plaza Buildings. The services provided to the RRUMC include not only routine and preventative maintenance, trouble calls, and emergency response for all electrical, plumbing, and utility building systems, but also services critical to patient care, accreditation and the emergency department/trauma center. The Manager of the Hospital Zone will provide Joint Commission compliance documentation for the Ronald Reagan UCLA Medical Center, Medical Plazas and Clinics.

Facilities Management: Supporting the University’s mission by creating an environment where students, faculty, and staff can thrive. We aim to maintain and improve campus buildings, grounds, and infrastructure through responsive, efficient, and customer focused service.

Project Management

1. Organize and direct the hospital zone staff regarding proper preventive and corrective maintenance of all building structures, electrical, mechanical, plumbing, and emergency systems in the RRUMC and Medical Plazas through the effective use of labor and materials. (E)  2.              Meet with Mechanical Systems Manager, Director of Maintenance and Alterations, client department, Capital Programs, Facilities Management (FM) superintendents/shops, and technical resource personnel to establish work scope, identify job requirements, and determine schedule and budget. (E)  3.              Ensure hospital zone staff is in compliance with Infection Control Risk Assessment (ICRA)/ Construction Impact Risk Assessment (CIRA) permits and Health Insurance Portability and Accountability Act (HIPPA) regulations at all times. (E)  4.              Develop cost comparisons and analyses, and identify schedule of job activities. (E)   5.              Oversee staff regarding the timely repair and replacement of tools and equipment necessary for the maintenance of the facility. (E)   6.              Initiate work requests by identifying labor requirements and needs, ordering materials and equipment, reviewing specifications and obtaining approvals as needed. (E)   7.              Develop project budgets to ensure projects are properly funded and cost overruns are avoided. (E)  8.              Coordinate necessary outages with Facilities Management (FM) and RRUMC personnel, Building Manager(s) and affected building occupants, UC Fire Department and Trouble Call. (E)  9.              Ensure proper notification of work schedule is given to client and impacted personnel. (E)  10.              Provide Mechanical Systems Manager, Director, Assistant Director(s) of Maintenance and Alterations with project schedule to integrate into master planning schedule for other crafts or divisions involved. (E)  11.              Inspect projects on an on-going basis; ensuring project meets specifications, schedules, costs, quality standards, and completion date. (E)  12.              Discuss status of work with on-site internal personnel or contractor to assess progress, determine additional needs and adjust schedules as necessary. (E)  13.              Resolve problems related to schedule, delays in delivery of material and equipment, unanticipated obstacles arising from construction documentation, customer-initiated changes in scope of work, and problems in quality control. (E)  14.              Assess and initiate appropriate remedies, obtaining customer approvals and communicating with internal support personnel. (E)  15.              Apprise Mechanical Systems Manager, Director, Assistant Director(s) of Maintenance and Alterations of problems and remedial actions. (E)  16.              Coordinate with local, state and federal regulatory agencies to ensure assigned projects meet specifications and necessary permits and certificates are obtained and properly filed. (E)  17.              Coordinate work assignments with Facilities Management managers/shops, maintenance, repair services, emergency services and construction and alteration projects. (E)  18.              Develop evaluative criteria to assess quality of services rendered, labor cost, and overall cost effectiveness. Recommend alternatives for future projects by providing cost/comparison analysis to Assistant Director of Maintenance and Alterations. (E)  19.              Evaluate preventive maintenance programs to ensure proper procedures, frequencies, documentation and quality levels are achieved. (E)  20.              Assure all equipment requiring preventive maintenance is included in the program. (E)  21.              Perform routine and periodic evaluation and documentation of electrical, mechanical and emergency systems to ensure proper levels of operation and redundancy. (E)

35%

Joint Commission

1. Identify required Preventive Maintenance (PM) records and functions. (E)  2. Monitor all records for thoroughness, format and ensure accessibility for Joint Commission inspection including timely and accurate recording. (E)  3.              Develop and maintain all records and documentation related to Joint Commission compliance audits. (E)  4.              Provide a point of contact for the Hospitals on all maintenance related to compliance with Joint Commission. (E)  5.              Identify required preventive maintenance records and functions for the areas of Electrical, Plumbing, Fire Alarm, and Utilities for Healthcare (i.e. RRUMC, Medical Plazas, Clinics). (E)  6.              Monitor RRUMC Hospital, Medical Plazas, and Clinics PM records for thoroughness, format, and to ensure they are easily accessible for Joint Commission inspection. (E)  7.              Consult with UC Fire Marshal, Hospital Safety Office, Hospital Facilities Staff, South Coast Air Quality Management District (SCAQMD), Department of Health Care Access and Information (HCAI) inspectors, Joint Commission investigators, and the Chancellor's ADA Compliance Office to ensure compliance to code, resolve disputes revolving around construction and compliance. (E)  8.              Develop, recommend and implement solutions to code compliance issues based on technical and cost feasibility. (E)

20%

Human Resources

1. Plan, organize, staff, and supervise employees of multiple trades. (E)  2. In conjunction with the Mechanical Systems Manager, interview, select and evaluate applicant and employees according to collective bargaining agreements, applicable policies, procedures, and government regulations. (E)  3.              In conjunction with the Mechanical Systems Manager, anticipate the future manpower" levels, labor costs, materials, tools and equipment necessary to accomplish departmental goals and objectives. (E)  4.              Perform performance appraisals through the development of job standards, work expectations, feedback sessions, and formal evaluation process for employees in the Hospital Zone. (E)  5.              Monitor Facilities Management Kronos Timekeeping System to adjust payroll/timekeeping for all employees, casual and career. (E)  6.              Prioritize work projects and establish methods that maximize utilization of human resources to improve overall operations of the Hospital Zone. (E)   7.              Counsel employees on disciplinary matters and take appropriate disciplinary action in accordance with collective bargaining agreements. (E)  8.              Maintain an effective safety program to increase occupational safety awareness and maintain hospital standards. (E)"

20%

Customer Relations

1. Consult and problem solve with clients on the status of work projects, maintenance work, emergencies, routine and non-routine services, and building improvements. (E)  2.              Communicate with Healthcare Departmental administrators frequently and on a regularly scheduled basis to establish close working relationships to share mutual goals and objectives, to resolve any potential conflicts or problems. (E)  3.              In conjunction with the Mechanical Systems Manager, ameliorate organization/administrative problems affecting Project Management by conferring with other FM Managers, Department Administrators, Police and Fire personnel, Vendors, Consultants, Public and government representatives. (E)  4.              Maintain contact with directors, administrators, supervisors, engineers, and other personnel to facilitate the timely accomplishment of all projects and assignments. (E)

10%

Managerial and Administrative Operations

1. Coordinate and oversee the activities of the Hospital Zone work crew by meeting with the Mechanical Systems Manager, Assistant Director and Director of Maintenance and Alterations. (E)  2.              Conduct staff meetings, safety meetings, etc. to provide leadership, direction, guidance, problem solving, and feedback sessions. (E)  3.              Advise senior management on issues pertaining to day-to-day work issues and schedules. (E)  4.              Respond and participate in Facilities Management Disaster Initial Response Team (DIRT) and assist with emergency relief by directing crews and equipment where necessary. (E)  5.              On a rotating basis, provide On-Call Sr. Superintendent response on off-hours and weekends to the Campus or RRUMC for emergencies and urgent problems. Provide direction and consultation via the phone or to employees' on-site, and/or consult with the Assistant Director/Director, or other Sr. Superintendents. (E)

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Other Type of Degree

Four-year degree in Engineering, Construction Management, or equivalent combination of education and experience.

Required

Skill in: managing all administrative and technical aspects of construction and alteration projects in a campus/scientific/medical environment; writing concise, logical and grammatically correct correspondence, procedures, and analytical reports; reading technical contracts reports and job specifications.

Required

Working knowledge of: all phases of repair, construction and alteration work performed by skilled trades personnel to include knowledge of methods, tools, equipment, and materials of the construction trades in general and Healthcare environment; construction specifications, technical drawings, construction methodology, construction scheduling techniques, safety requirements and codes sufficient to prepare work scopes, budgets, schedules, address project delays or disruptions.

Required

Ability to: exercise sound time management skills and control of projects and work proactively to mitigate delays, legal confrontations, budget problems and any additional complication that may jeopardize project or client confidence ;communicate effectively on a one-to-one basis or in a group setting to obtain information; explain policies, procedures, or persuade others to accept or adopt a specific opinion, action, etc.; manage, organize and demonstrate command of a complex and continuously changing array of information, dates, places and people in a systematic way in order to optimize efficiency and minimize duplication of effort in the process of completing a job.

Required

Skill in: analyzing information, problems, situations procedures etc. to define the problem, identify relevant issues, and generate reasonable and appropriate alternatives or solutions; mathematical calculations sufficient to prepare budgets, estimates, reports and projects to monitor project costs; managing all administrative, preventive maintenance, and technical aspects of construction, alteration projects in a scientific/medical/healthcare environment.

Required

Ability to: establish and maintain cooperative working relationships with peers, department and university personnel, and the public in order to promote services provided by Facilities Management and to improve upon the image of the department as viewed by clients; conduct on-site visual inspections of projects involving walking, standing, climbing stairs and ladders, stooping, crouching, and balancing in precarious locations; work in various environmental conditions when conducting visual inspections of construction including noise, fumes and dust.

Required

Demonstrated, recent experience working in a Healthcare environment and the skills to organize work, evaluate progress, ensure craft work assignments and meet stated Joint Commission standards.

Required

Working knowledge of Joint Commission, Occupational Safety and Health Administration general safety rules, equipment, and clothing, California Administrative Codes including Titles 19, 22, and 24, and HCAI regulations when overseeing construction projects.

Required

Working knowledge of IBM compatible micro computers utilizing MS Office, Access, Excel and computerized project maintenance system (Maximo).

Required

Knowledge of Infection Control Risk Assessment /Construction Impact Risk Assessment.

Required

Ability to follow a project or work repair after hours or on weekends, as needed.

Required

Working knowledge of University policies and procedures related to construction (contracts, bids, purchasing, etc.)

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Clinical Setting

Location Setting:

Medical Center/Clinic

Location:

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.