DDC Supervisor

SKLD CRAFTS TRADES SUPV 2 (005044)

UCPath Position ID: 40048410

Position Description History/Status

Approved Date:

11/13/2025 11:32:29 AM

Date Last Edited:

11/13/2025 11:32:25 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

343500 - UTILITIES

Position Details

UCPath Position Number:

40048410

Position Description ID

247057

UC Payroll Title:

SKLD CRAFTS TRADES SUPV 2 (005044)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40065994

Reports to Payroll Title:

ENERGY MGR 2

UCPath Department Head Position Number:

40065994

Department Head Payroll Title:

ENERGY MGR 2

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

4313

AUTO ENGR

2

8217

FAC MECH

2

8238

SVC ENGR

3

8239

STEAM OPERATING ENGR

2

9444

BLDG AUTO CNTRL TCHN

1

POSITION SUMMARY

Under the broad direction of the Director of Energy Services, provide full responsibility over a staff of facility automation specialists and building engineers to operate, maintain, repair, renovate and modify the campus-wide building automation system for the campus-wide HVAC system. Provide direct and oversight supervision for up to 14 staff personnel including Building Automation Control Technicians, Automation Engineers, Lead Steam Operating Engineers, Steam Operating Engineers, Lead Service Engineers, Service Engineers, and Facility Mechanics/Workers. Plan and schedule work, prioritize and assign resources, evaluate performance, and develop programs to improve productivity. Prepare project budgets, work estimates, and monitor project budget performance. Select, hire, and train personnel, evaluate their performance, and administer discipline when necessary in accordance with university policy and represented employee contracts. Provide technical coaching and interface with non-university service providers. Represent the Building Automation System department and its associated staff to academic and all levels of University administration.

Project Management

1. Manage all regulatory preventative maintenance, mechanical repairs, deferred maintenance, major repairs and alteration projects as it relates to the Building Automation System. Coordinate all project management activities with the North and South Zone Senior Superintendents, Design & Project Management, Energy Engineers, or Director of Energy Services & Building Controls, as needed to ensure effective utilization of resources.

2. Meet with Utilities Superintendents, Energy Services, Design and Project Management, Facilities Management, and technical resource personnel to establish work scope, identify job requirements, determine schedule and budget.

3. Develop cost comparisons and analyses, and identify schedule of job activities.

4. Initiate work requests by identifying labor requirements and needs, ordering materials and equipment, reviewing specifications and obtaining approvals as needed.

5. Develop project budgets to ensure projects are properly funded and cost overruns are avoided.

6. Coordinate project schedule to minimize interruption of classes and special events.

7. Ensure proper notification of work schedule is given to client and impacted personnel.

8. Provide Design & Project Management, Utility Superintendents, Assistant Director, or Energy Engineers project schedule to integrate into master planning schedule for other crafts or divisions involved.

9. Monitor projects to ensure completion.

10. Inspect projects on an on-going basis; ensuring project meets specifications, schedules, costs and quality standards.

11. Discuss status of work with on-site engineer or contractor to assess progress; determine additional needs and adjust schedules as necessary.

12. Resolve problems related to schedule, delays in delivery of material and equipment, unanticipated obstacles arising from construction documentation, customer-initiated changes in scope of work, and problems in quality control.

13. Assess and initiate appropriate remedies, obtaining customer approvals and communicating with internal support personnel.

14. Apprise Director of Energy Services & Building Controls of problems and remedial actions.

15. Coordinate work assignments with Campus Craft, Energy Services, Design and Project Management, outside contractors, Capital Programs and campus departments for preventative maintenance, repair services, emergency services and construction and alteration projects.

16. Develop evaluative criteria to assess quality of services rendered, labor cost, and overall cost effectiveness. Recommend alternatives for future projects by providing cost/comparison analysis to Director of Energy Services & Building Controls.

17. Develop work schedules to cover off hour shifts if needed.

18. Evaluate preventative maintenance programs to ensure proper procedures, frequencies, documentation, and quality level are achieved.

19. Oversee staff regarding the timely repair and replacement of tools and equipment to properly maintain the facility.

30%

Mechanical Systems Management

1. Evaluate overall operation of the Building Automation System for efficient optimal and economical operation.

2. Analyze technical operational data to develop and implement preventive and deferred maintenance projects to improve, renew and modify existing control systems.

3. Develop systematic and methodical work plans and schedule on-going repair and preventive maintenance work.

4. Review all Building Automation Systems (DDC) to determine overall efficiency of the maintenance zone's operations. Identify systemic malfunctions or irregularities and take necessary remedial action.

5. Analyze repetitive and unanticipated mechanical/utility system problems, and develop corrective action solutions and implementation processes.

6. Consult with other craft superintendents, project architects and engineers (internal and external), consultants and contractors to provide building systems analysis on building automation projects.

25%

Human Resource Management

1. Prioritize work project and establish methods that utilizes human resources to improve overall operations of the shop by developing training and retaining qualified, highly skilled personnel.

2. Establish training programs to increase operations and maintenance skills of assigned personnel.

3. Supervise performance appraisal through development of written job descriptions, work expectations, feedback sessions, and formal evaluation processes.

4. Resolve disputes, conflicts and problems as quickly as possible by encouraging open and participatory communication.

5. Counsel employees on disciplinary matters and take appropriate action in accordance with collective bargaining agreements and university policy.

6. Initiate necessary support documentation on personnel actions, e.g. merits, reclassifications, temporary promotions, outstanding performance awards, and disciplinary actions in coordination with the Manager of Utilities, Utilities Staff Assistant, Facilities Personnel and CHR.

7. Meet with union representatives, other employee representatives and/or personnel professionals to resolve personnel related matters.

8. Maintain an effective safety program to increase occupational safety awareness, while enhancing productivity and efficiency in coordination with the Manager of Utilities, EH&S, and Facilities Personnel.

9. Recruit, select, hire, train and evaluate new personnel in coordination with Manager of Utilities, staff assistant and facilities personnel.

15%

Budget Management

1. Manage resources allocated to the Building Automation Systems group for operational maintenance services. Monitor project costs and overruns by utilizing weekly budget reports. Oversee the Labor Reconciliation Report for the group or CES, and apprise the Manager of Utilities of problems as necessary.

2. Consult with Director of Energy Services, and Campus Purchasing Agent to coordinate materials and supplies for scheduled and on-going projects.

3. Ensure all labor and material charges on projects are properly initiated and cleared prior to closing of a project

4. Review staff time records (KRONOS) daily to ensure time charged to work orders.

5. Control use of overtime, On-Call and Call Back time in accordance with division policy.

15%

Administrative Operations

1. Gather data, analyze, write and submit proposals or Contract Work Orders designed to meet immediate objectives (related to projects) and/or attain long term goals.

2. Write or review technical reports pertaining to specific problems or project requests, staffing needs, and/or building maintenance and identify obstacles to management's goals and objectives.

3. Advise management on issues pertaining to work rules, working hours, pay, work schedules, changing working conditions etc.

4. Determine equipment needs and control use of materials supplies and equipment. Direct periodic inventories and authorize purchase of all necessary materials and supplies. Advise Director of Energy Services of requirements.

10%

Emergency Response

1. Initiate the Facilities Management Disaster Initial Response Team (DIRT) if Manager or Director of Facilities Management is not available for consultation. Assume command of DIRT and the Facilities Management Emergency Operations Center until relieved by Manager or Director of Operations.

2. Coordinate Facilities Management emergency response with appropriate campus or CHS personnel (such as EH&S and UCPD) and external emergency response agencies and public utilities.

3. Ensure that appropriate safety precautions are followed. Exercise discretion, as necessary, to restrict access to or evacuation of potentially hazardous buildings, campus areas or CHS.

4. To the extent possible, communicate with affected campus/CHS community regarding the problems and measures being taken. Utilize Trouble Call Dispatchers, as needed, to assist in relaying information to concerned campus and CHS personnel.

5. After the emergency has subsided, ensure all necessary follow-up (such as clean-up, additional repairs, possible preventative solutions) is communicated to appropriate Facilities Management personnel, ensure that necessary communication to the Building Coordinator and/or emergency contact has taken place informing him/her of the nature of the emergency, the response, the impact to the building/CHC and any necessary follow-up.

6. On a rotational basis, provide response on and off hours and weekends to the on-call Superintendent, coordinate any single craft or multi-craft response to off-hours routine and non-routine emergencies. Consult with Trouble Call Dispatchers, Area Engineers to determine extent of emergency and appropriate response. Direct Trouble Call Dispatcher on what action(s) need to be taken which may include calling back Facilities Personnel, alerting Building Coordinators and/or emergency contacts, EH&S, UCPD, or external emergency response personnel. If situation requires, return to work in off- hours and assume overall direction of the emergency response effort.

7. When not on-call, respond as needed and available to the on-call Superintendent to consult regarding appropriate response. Maybe required to return to work to assume responsibility for an emergency response requiring your technical expertise.

8. Provide direction and consultation via the phone or to the EE onsite and/or consult with the Utilities, Utilities Superintendents, Director, Director of Maintenance & Alterations, or other campus leadership.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Preferred

Eight years experience in related field.

Required

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

Skill in planning, staffing, controlling, directing and budgeting. 

-Skill in reading and interpreting collective bargaining agreements administrative guidelines, technical contracts and reports, general correspondence, job specifications and job description.

-Skill in supervising and working knowledge of human resource management sufficient to conduct performance appraisals, counseling and feedback sessions, and implementation of progressive corrective actions to a multi craft unionized workforce.

Required

Detailed knowledge of methods, tools, equipment and materials used in the service of building automation systems and the Operating and Service Engineer trades, including achievement of Service Engineer level skills. Working knowledge of all phases of repair.

- Detailed knowledge of control theories that are used in practice to control HVAC equipment, steam generating and distribution equipment, Chilled water manufacturing & distribution equipment, Compressed air systems, Vacuum systems, Process water systems and Heating systems.

Required

Working knowledge of the components of air distribution systems, i.e., fans, heating/cooling coils, filters, drive units, heat exchangers, hydronic distribution systems, damper systems and instrumentation, including but limited to the control or these systems.

-Working knowledge of electrical distribution equipment, i.e., emergency generators, motors, control schematics, transformers and switchgears.

-Skill in modifying or adapting a building's mechanical systems for optimum efficiency and economy of operation.

Required

Detailed knowledge of steam generating and distributing equipment, i.e., high pressure steam boilers and piping auxiliaries and water treatment.

-Knowledge of methods, tools, equipment and materials of the electrical, pipefitting, plumbing and sheet metal trades sufficient to direct work, evaluate progress and ensure craft work assignments meet stated standards.

Required

Skill in reading and interpreting technical documents or specifications related to mechanical air distribution systems, large capacity refrigeration systems, electrical, pipefitting, plumbing and sheet metal trades sufficient to direct work, evaluate progress and ensure craft work assignments meet stated standards.

-Working knowledge of all phases of feasibility, engineering, design and development phase of a structure's mechanical distribution systems.

Required

Skill in managing all administrative and technical aspects of construction and mechanical alteration projects in a variety of special use buildings. 

-Skill in preparing written cost estimates for replacement, renewal and modification projects.

Required

Working knowledge of construction trade practices, codes and safety requirements sufficient to prepare work scopes, budget and schedules; address project related delays or disruptions; and bring closure within stated timeframes and guidelines.

-Skill in implementing-and monitoring a quality control program sufficient to meet established specifications in the performance of preventive maintenance and mechanical alteration projects.

Required

Ability to write project specific plans to ensure the mechanical integrity of any distribution, large capacity refrigeration system.

-Working knowledge of all phases of repair, construction and mechanical alteration work performed by skilled trades personnel.

Required

Ability to read, interpret and draw conclusions from information generated by computerized reporting systems, to monitor performance and trends, and identify anomalies. 

-Ability to organize information, material and people in a systematic way in order to optimize efficiency and minimize duplication of effort in the process of completing projects.

Required

Skill in negotiating: exchanging ideas, information and opinion with others to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions. 

-Ability to communicate effectively on a one-on-one basis or in group meetings to obtain information, explain policies, procedures, etc., and persuade others to accept or adopt a specific opinion, action, etc.

-Skill in analyzing information, problems situations practices or procedures to: - define to problem or objective - identify relevant concerns or factors - identify patterns, tendencies and relationships - recognize alternatives and their implications.

Required

Ability to establish and maintain cooperative working relationships with peers; department, campus and University personnel; and the public.

-Ability to work collaboratively, proactively, and cooperatively as a management team member and in support of organizational goals and objectives.

Required

Must possess a valid California Driver's License, Class C, and ability to drive a University truck or other light vehicle in the course of duties.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Geology building, basement

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.