Hospital Zone, Sr. Superintendent

SKLD CRAFTS TRADES SUPV 1 (004554)

UCPath Position ID: 40039987

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1000824

Approved Date:

8/1/2025 4:38:39 PM

Date Last Edited:

8/1/2025 4:38:36 PM

Last Action Effective Date:

3/1/2016

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

341500 - MAINTENANCE AND ALTERATIONS

Position Details

UCPath Position Number:

40039987

Position Description ID

170332

UC Payroll Title:

SKLD CRAFTS TRADES SUPV 1 (004554)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 22

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40052079

Reports to Payroll Title:

SKLD CRAFTS AND TRADES MGR 1

UCPath Department Head Position Number:

40139517

Department Head Payroll Title:

FAC MGR 3

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

8258

Plumbers

4

8138

Electricians

3

8239

Steam Operating Engineers

4

8217

Facilities Mechanics

6

POSITION SUMMARY

Under the broad direction of the Mechanical Systems Manager of the Hospital Zone of Maintenance and Alterations, the Sr. Superintendent-Hospital Zone will supervise a multi-trade staff consisting of journey-level Electricians, Plumbers, and Utilities trades responsible for the maintenance of the UCLA Ronald Reagan Medical Center.  The services provided to the RRMC include not only routine and preventive maintenance, trouble call, and emergency response for all electrical, plumbing and utility building systems, but also services critical to patient care, accreditation and the emergency room trauma center.  The Sr. Superintendent will provide Joint Commission compliance documentation for the UCLA Ronald Regan Medical Center.

Preventive Maintenance, Deferred Maintenance and Alterations Projects

1.Organize and direct the hospital zone skilled trades (staff) regarding proper preventive and corrective maintenance of all building structures, electrical, plumbing, mechanical and emergency systems in the through the effective use of labor, materials and equipment.

2.Develop schedules to cover all shifts in order to maximize workforce in a 365 day per year, 24 hour per day, 7 day a week environment, including holidays.

3.Oversee staff regarding the timely repair and replacement of tools and equipment necessary for the maintenance of the facilities.

4.Ensure hospital zone staff is in compliance with ICRA/CIRA permits and HIPPA regulations at all times.

10%

Preventive Maintenance, Deferred Maintenance and Alterations Projects

5.Evaluate preventive maintenance programs to ensure proper procedures, frequencies, documentation and quality levels are achieved.  And assure all equipment requiring preventive maintenance is included in the program.

6.Perform routine and periodic evaluation and documentation of electrical, mechanical, plumbing and emergency systems to ensure proper levels of operation and redundancy.

7.Maintain contact with directors, administrators, supervisors, engineers, and other personnel, including hospital staff, to facilitate the timely accomplishment of all projects and assignments.

10%

Joint Commission

1.Identify required preventive maintenance records and functions.

2.Ensure the timely and accurate recording of logs and maintenance records.

3.Monitor all records for thoroughness, format and ensure accessibility for Joint Commission inspection.

4.Develop and maintain all records and documentation related to Joint Commission compliance audits.

5.Develop, recommend and implement solutions to code compliance issues.

20%

Human Resources

1.Plan, organize, staff, and supervise employees of multiple trades. Interview, select and evaluate applicant and employees according to collective bargaining agreements, applicable policies, procedures, and government regulations.

2.Perform performance appraisals through the development of job standards, work expectations, feedback sessions, and formal evaluation process for employees in the Hospital Zone.

3.Monitor Facilities Management Kronos Timekeeping System to adjust payroll/timekeeping for all employees, casual and career.

10%

Human Resources

4.Prioritize work projects and establish methods that maximize utilization of human resources to improve overall operations of the Hospital Zone.

5.Counsel employees on disciplinary matters and take appropriate disciplinary action in accordance with collective bargaining agreements.

6.Maintain an effective safety program to increase occupational safety awareness and maintain hospital standards.

10%

Customer Relations

1.Consult and problem solve with clients on the status of work projects, maintenance work, emergencies, routine and non-routine services, and building improvements

2.Communicate with Health Care Departmental administrators frequently and on a regularly scheduled basis to establish close working relationships to share mutual goals and objectives, to resolve any potential conflicts or problems.

3.In conjunction with the Manager of the Hospital Zone, seek improvements to  organization/administrative problems affecting Project Management by conferring with other FM Managers, Department Administrators, Police and Fire personnel, Vendors, Consultants, Public and government representatives.

20%

Managerial and Administrative Operations

1.Coordinate and oversee the activities of the HK work crew by meeting with the Manager of the Hospital Zone; Assistant Director/Director of Maintenance and Alterations

2.Conduct staff meetings, safety meetings etc. to provide leadership, direction, guidance, problem solving, and feedback sessions.

3.Advise senior management on issues pertaining to day-to-day work issues and schedules.

4.Respond and assist with emergency relief by directing crews and equipment where necessary.

5.On a rotating basis, provide On-Call Sr. Superintendent response on off-hours and weekends to the Campus or RRMC for emergencies and urgent problems. Provide direction and consultation via the phone or to employees onsite, and/or consult with the Assistant Director/Director or Sr. Superintendents

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Demonstrated experience in a Medical Center

Demonstrated, recent experience working in a Medical Center environment and the skills to organize work, evaluate progress, ensure craft work assignments and meet stated Joint Commission standards

Required

Skill in managing all administrative and technical aspects of maintenance and alterations processes in a campus/scientific/medical environment.

Required

Skill in writing concise, logical and grammatically correct correspondence, procedures, and analytical reports.

Required

Working knowledge of Joint Commission, Occupational Safety and Health Administration general safety rules, equipment, and clothing, California Administrative Codes including Titles 19, 22, and 24, and OSHPD regulations when overseeing construction projects

Required

Working knowledge of computers utilizing Microsoft Office Suite,  computerized project maintenance system such as Maximo, and timekeeping software such as Kronos

Preferred

Working knowledge of construction specifications, technical drawings, construction methodology, construction scheduling techniques, safety requirements and codes sufficient to prepare work scopes, budgets, schedules, address project delays or disruption

Required

Ability to exercise sound time management skills and control of projects and work proactively to mitigate delays, legal confrontations, budget problems and any additional complication that may jeopardize project or client confidence.

Required

Ability to communicate effectively on a one-to-one basis or in a group setting to obtain information; explain policies, procedures etc; or persuade others to accept or adopt a specific opinion, action etc.

Required

Ability to manage, organize and demonstrate command of a complex and continuously changing array of information, dates, places and people in a systematic way in order to optimize efficiency and minimize duplication of effort

Required

Ability to maintain equality in the face of resistance, indifference or hostility.

Required

Ability to establish and maintain cooperative working relationships with peers, department and university personnel, and the public in order to promote services provided by Facilities Management and to improve upon the image of the department

Required

Ability to work under fluctuating workload conditions with frequent interruptions, distractions and emergencies.

Required

Ability to work in various environmental conditions when conducting visual inspections of construction including noise, fumes and dust.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Clinical Setting

Location Setting:

Medical Center/Clinic

Location:

UCLA Campus

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Other Physical Requirements

If "Physical requirements other" was selected above, please explain (e.g., ability to differentiate color):

If "Exposures other" or "Miscellaneous other" were selected above, please explain:

Sustained attention and concentration

X

Complex problem solving/reasoning

X

Ability to organize & prioritize

X

Communication skills

X

Numerical Skills

X

Mental demands other

X

Other Mental Requirements

If "Mental demands other" was selected above, please explain:

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.