Assistant Director, Hospital Zone and Mechanical Systems

SKLD CRAFTS TRADES MGR 1 (000538)

UCPath Position ID: 40052079

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

601106

Approved Date:

11/5/2025 2:57:55 PM

Date Last Edited:

11/5/2025 2:57:53 PM

Last Action Effective Date:

4/16/2018

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

341500 - MAINTENANCE AND ALTERATIONS

Position Details

UCPath Position Number:

40052079

Position Description ID

169711

UC Payroll Title:

SKLD CRAFTS TRADES MGR 1 (000538)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 24

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40139517

Reports to Payroll Title:

FAC MGR 3

UCPath Department Head Position Number:

40056879

Department Head Payroll Title:

FAC MGR 4

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

5044

SKLD CRAFTS AND TRADES SUPV 2

1

4554

SKLD CRAFTS AND TRADES SUPV 1

1

7078

FAC PROJECT MGT SPEC 3

1

4722

BLANK AST 3

1

8138

ELECTRICIAN

6

8217

FACILITIES MECHANIC

10

8258

PLUMBER

6

8239

STEAM OPERATING ENGINEER

11

8238

SERVICE ENGINEER

2

4482

FAC MGT SPEC 2 CX

1

POSITION SUMMARY

The Assistant Director, Hospital Zone and Mechanical Systems will report directly to the Director of Maintenance & Alterations (M&A) with a dotted line to the Director of Healthcare Facilities. Incumbent directs the Hospital Zone (HK) including the utilities function to develop and implement cost effective and efficient delivery of HVAC, plumbing, electrical, and mechanical systems related infrastructure services to the Health Care Systems and patient care areas. Assistant Director has the authority and managerial responsibility for a multi-trade staff consisting of Electrical, Plumbing and Utilities trades. Assistant Director directly supervises various maintenance groups. Incumbent will interface with Healthcare staff and Project Managers assigned to Healthcare Projects. The HK unit provides service to the Ronald Reagan UCLA Medical Center, and other medical care facilities such as the Morton Medical Plaza, etc. These services include not only routine and preventive maintenance, trouble call, and emergency response for electrical, plumbing and utility building systems, but also services critical to patient care, accreditation, and the emergency trauma center. The incumbent will provide Joint Commission compliance documentation for the UCLA Hospital and Clinics. Analyze the Health Care and campus HVAC, plumbing, water quality and steam, and electrical infrastructure to enhance delivery of repair and maintenance services and reduce on-campus consumption of energy. Identify, develop and execute major, deferred and minor maintenance projects. Coordinate with other Facilities Management (FM) units to develop and implement comprehensive infrastructure management programs. Serve as a technical consultant to the Director, Maintenance & Alterations, the Assistant Vice Chancellor, and other senior managers in FM. Coordinate with other UC campuses and the University of California Office of the President on technical matters.

Direct Hospital Zone Service Group

Supervise the hiring, promotion, training and administration of staff within the structure of university policy and represented employee contracts. Manage operation of the various trades within OMP and recharge budgets. Track budget performance and control expenditures. Establish staffing levels consistent with budget and work load. Oversee the development of retrofit, deferred maintenance projects and Capital projects in consultation with staff and campus administrators. Oversee development of project schedules and budgets. Assign project priorities, identify funding resources, direct project implementation and evaluate results. Continuously review delivery of services to the Health Care Systems and Campus with the intent of improving service, reducing down time, improving energy efficiency and reducing costs. Engage in long range planning and assess the impact of new and retrofit construction to ensure services adapt to meet the changing needs of campus and Health Care Systems. Ensure staff has the skills and capacity to meet current and future needs of the campus through effective recruiting and provision of training. Prepare periodic reports reflecting the status of the group and its activities.

35%

Technical Support

Provide HVAC and building service engineering consultation to the Director and others in the development of retrofit, deferred maintenance, new construction and major repair projects. Provide direction to Utilities staff, other craft disciplines, external contractors, engineers and consultants to implement campus infrastructure plans, policies, and objectives. Supervise the hiring of consultants to provide feasibility studies, engineering, design, and program development for infrastructure improvements, energy efficiency programs, and enhancement of system performance. Maintain budget and schedule control of consultant's work. Verify accuracy and quality, evaluate results, vet results with management and staff, and implement as appropriate. Supervise development of proposals for infrastructure improvement projects through identifying opportunities for energy conservation and performance improvement, defining problems and generating potential solutions, developing cost and benefit analysis, describing recommended options in detail, developing payback analysis considering energy, capital, maintenance and operational costs, performing impact analysis, recommending schedules and depicting consequences if schedules are not achieved, identifying fund sources, and seeking fund and project approval. Provide oversight and expertise to infrastructure and energy related projects by serving as a technical resource to Energy Services and Utilities staff and Facilities Management (FM) departments and administration during review and approval, providing technical and supervisory direction during implementation, evaluating the results of implemented projects through analysis, studies and field assessments, and applying the evaluation of results to future projects.  Provide technical consultation and supervision in energy conservation and infrastructure cost management in the areas of preventive maintenance, infrastructure renewal projects, deferred maintenance, major repairs and other areas as needed. Provide technical review of capital projects throughout the conceptual and detailed design sequence in the area of energy conservation and efficiency, equipment and materials selection, system functionality and operability, maintenance and durability. Ensure the participation of Utilities in the design review process. Provide technical guidance in the development, implementation and use of building management systems to enhance building operability and comfort levels, improve maintenance service and minimize energy usage.

30%

Human Resources

Management responsibility for the planning, staffing, organizing, directing and controlling work for the combined trades unit (Electrical, Plumbing and Utilities primarily with the possibility of other trades). Prioritize work projects; establish methods that maximize utilization of human resources. Manage recruiting, training and evaluation of personnel. Take corrective actions as appropriate. Initiate necessary support documentation regarding personnel actions, e.g. position approval, temporary promotions, outstanding performance awards and/or disciplinary actions. Develop Performance Evaluations. Assist in carrying out reorganization of shops to meet future campus needs. Develop, analyze and submit proposals for staffing changes to the Director for approval. Maintain an effective safety program to increase occupational safety awareness, while enhancing productivity and efficiency in coordination with the Director, Personnel Manager etc. Meet with Union Representatives, other employee representatives (Professional Risk Management Representatives, legal counsel) and/or personnel professionals to resolve personnel related issues. Ensure staff assigned to Healthcare areas is in compliance with HIPPA, required annual health testing and annual evaluations are performed per Joint Commission requirements. Ensure adherence to Healthcare customer service standards, such as the C-I-CARE program, and ensure adherence to Healthcare personal appearance standards for all staff in unit.

10%

Joint Commission

Provide a point of contact for the Hospitals on all maintenance related to compliance with the Joint Commission. Identify required preventive maintenance records and functions for the areas of Electrical, Plumbing and Utilities for the UCLA Health Care Systems. Monitor CHS Hospital and Clinics PM records for thoroughness, format, and to ensure they are easily accessible for Joint Commission inspection. Maintain documentation and records related to Joint Commission compliance audits. Consult with UC Fire Marshal, Hospital Safety Office, Hospital Facilities Staff, SCAQMD, OSHPD inspectors, Joint Commission investigators, and the Chancellor's ADA Compliance Office to ensure compliance to code, resolve disputes revolving around construction and compliance. Develop, recommend and implement solutions to code compliance issues based on technical and cost feasibility.

10%

Financial Management

The Assistant Director, Hospital Zone and Mechanical Systems will monitor all expenditures for the Hospital Zone. The incumbent will maintain all expense data for the purpose of trending and budget development. Expenditure reports shall be provided to the Director of Maintenance and Alterations, Director of Healthcare Facilities, and FM Financial Operations as directed. Meet/confer with Management and Budget personnel to review/resolve project related budget and accounting issues. Meet/confer with the FM Procurement and Equipment Manager as well as Campus Purchasing Agent to coordinate materials and supplies for scheduled and on-going projects. Monitor FM Timekeeping System to adjust payroll/timekeeping for all employees, limited and career, in Hospital Zone. Make adjustments as necessary

10%

Disaster Initial Response Team (DIRT)

Coordinate the effort of the Hospital Zone Coordinator's Shop under the direction of the Facilities Management Emergency Operations Center Commander (M&A Director) and a dual reporting and interface with the Hospital Emergency Operations Center. The DIRT team (approximately 150 employees) is responsible for immediately returning to campus if there is a major disaster affecting the operations of all or part of UCLA.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

A four year degree in engineering or equivalent combination of education and experience

Required

Knowledge of all phases of repair, construction, and alteration work performed by trades personnel in a scientific/medical environment, including methods, tools, equipment/materials of the trades, in order to organize work, evaluate progress, and ensure craft assignments are meeting stated standards

Required

Working knowledge of OSHA general safety rules, equipment, clothing, and California Administrative Codes, including Titles 19, 22, and 24, when overseeing construction projects, OSHPD, CalOSHA, and Joint Commission codes, guidelines, and standards

Required

Knowledge of HVAC principles, equipment, design practices, building codes, construction methods related to HVAC repairs, EPA/SCAQMD regulations related to emissions associated with HVAC operations, retrofits, and initial construction. Knowledge of energy management practices and techniques.

Required

Ability to analyze work tasks and establish priorities that reflect their relative importance. Skill in managing all administrative, preventive maintenance, and technical aspects of construction, alteration projects in a scientific/medical/healthcare environment. Knowledge of CIRA/IRA is a must

Required

Ability to monitor and prepare budgets, analyze financial trends/financial performance in order to identify problems, determine cost-effective modifications for the purpose of maintaining an auditable record, and preparing periodic budgets. Knowledge of sustainable design and construction practices.

Required

Establish/maintain cooperative working relationships with peers, University personnel, subordinates, clients, outside agencies and the general public. Communication skills to convey information, explain policies, and persuade others in one-on-one or group settings. Experience in a union workforce

Required

Working knowledge of HR management principles in order to counsel, coach, motivate, train, evaluate, and apply corrective action as needed. Ability to supervise the hiring, promotion, training and administration of staff within the structure of University policy and represented employee contracts

Required

Skill in planning, staffing, monitoring, controlling, directing projects for quality control and accurate budgeting, exercise sound time management skills and control of administrative and construction projects and work proactively to mitigate complications that may jeopardize deadlines.

Required

Ability to work in various environmental conditions when conducting visual inspections of construction, including noise, fumes, dust, and humidity. Conduct on-site visual inspections involving walking, standing, climbing stairs and ladders, stooping, crouching, and balancing in precarious locations

Required

Ability to analyze complex data, distinguish its significance, convey significance to others, present technical information in written/graphical formats in a clear, concise and grammatically correct manner. Skill in writing concise, logical and grammatically correct correspondence/analytical reports

Required

 Ability to manage, lead, organize and demonstrate a command of a complex, continuously changing array of information, dates, places and people in a systematic way in order to optimize efficiency, minimize duplication of effort and work independently and self-initiate projects and activities.

Required

Working knowledge of contracting, contract processes, University policies and procedures related to construction (contracts, bids, purchasing etc.),  and IBM compatible microcomputers utilizing MS Office, Access, Excel, Kronos, and a computerized project maintenance system (Maximo). 

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Clinical Setting

Location Setting:

Medical Center/Clinic

Location:

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Other Mental Requirements

If "Mental demands other" was selected above, please explain:

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.