Industry Research and Material Transfer Associate

RSCH ADM 3 (006206)

UCPath Position ID: MI-DPT309400-JC006206-PD168239

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1107292

Approved Date:

5/17/2024 2:37:02 PM

Date Last Edited:

5/17/2024 2:36:58 PM

Last Action Effective Date:

2/1/2019

Organization Details

Business Unit (Location):

LACMP

Organization Code:

3100O

Organization:

VC RESEARCH                            

Division Code:

3118D

Division:

UCLA TECHNOLOGY DEVELOPMENT GROUP      

Department:

309400 - TECHNOLOGY DEVELOPMENT GROUP

Position Details

UCPath Position Number:

MI-DPT309400-JC006206-PD168239

Position Description ID

168239

UC Payroll Title:

RSCH ADM 3 (006206)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 21

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40055628

Reports to Payroll Title:

CONTRACTS AND GRANTS MGR 1

UCPath Department Head Position Number:

40048320

Department Head Payroll Title:

IP MGR 4

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

As a member of the TDG team, the Industry Research and Material Transfer Associate provides a wide-range of services related to research programs funded by industry, or supported by transfer of research materials. These services include negotiating basic research contracts, providing on-going administrative management support during the term of a contract, facilitating the close-out of such contracts, and providing support to Industry Research Officer.

Incumbent must master a wide range of complex operational and administrative matters related to the review, negotiation, and processing of research contracts; and support the Industry Research and Material Transfer Officers, Assistant Director and Director with the same. Must serve as a point of contact for department administrative personnel and faculty members in a proactive and exceedingly professional manner. Must be familiar with and maintain University and campus academic policies and administrative standards. 

The UCLA Technology Development Group serves as a campuswide gateway to Innovation, Research and Entrepreneurship. Our mission is to promote UCLA innovation, research, teaching and entrepreneurship to benefit society; create economic value to support UCLA's scholarly and educational missions and the State of California; and lead UCLA's research community to bring innovation to market.

Contract Summarization and Processing

1. Supports Industry Research and Material Transfer Officer through the review, summarization, and processing of certain research contracts, including preparation of a summary of essential terms and conditions for distribution to the faculty member and specified department personnel, working closely with appropriate research administration personnel. (E)

2. Maintains data integrity and develops expertise with electronic records and other systems related to industry research and material transfer contracts. (E)

3. Responds to requests for information from department personnel and industry representatives regarding contracting procedures, concepts, deadlines, budgets, and other requirements related to securing and negotiating research and material transfer contracts. (E) 

15%

Contract Summarization and Processing

4. Builds and maintains relationships with relevant personnel in campus financial services and research administration departments. (E)

6. Builds and maintains relationships with department personnel and faculty members. (E)

7. Works with Supervisor and Department colleagues to streamline and improve contract processing protocols. (E)

15%

Negotiation and Execution of Basic Research Contracts

1. Maintains a contract workload negotiating, executing, and administering certain basic research contracts on behalf of The Regents of the University of California. Under the direction and with the support of Industry Contract and Material Transfer Officer, Assistant Director, and Director, reviews sponsored research, material transfer and confidentiality contracts to ensure that terms and conditions protect the University's and faculty member's rights, adequately address the responsibilities of both parties, and are consistent with University policies and/or objectives. (E) 

2. Maintains data integrity of electronic records related to industry research and material transfer proposals and contracts. (E)

25%

Post-Award Support and Contractual Modifications

1. Serves as liaison to campus financial services to coordinate consideration and resolution of financial issues related to industry-sponsored research contracts. (E) 

2. Under the direction and with the support of the Industry Contract and Material Transfer Officer, Assistant Director, and Director, manages review, negotiation, and execution of contractual modifications. (E) 

3. Assists faculty members and department personnel to ensure prompt closeout of contracts. Works with industry sponsors to resolve any outstanding issues such as final accounting and payments, delivery of reports or data, review of research outcomes, and reporting of any inventions for patentability. (E)

25%

Other Duties

1. Assists in the management of training workshops, including a schedule of classrooms, confirmation emails to scheduled attendees, reproduction of training materials, and set-up and clearing of the classroom. Assists with development of educational materials and Standard Operational Procedures manuals. (E) 

2. Supports OIP-ISR orientation programming for current and future systems and processes as assigned. (E) 

3. Assists on special projects and accepts other assignments as directed. (E)

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Working knowledge of university policies that apply to industry contract proposal preparation; submission and processing.

Preferred

Working knowledge of university department structures, accounting systems and fund management models.

Preferred

Demonstrated ability to draft and review contracts in an academic, non-profit, corporate or legal environment.

Required

Demonstrated experience with data entry and data integrity responsibilities.

Required

Demonstrated ability to manage a heavy workload while identifying priority situations and meeting deadlines.

Required

Ability to build and maintain positive relationships with campus community and funding entity staff.

Required

Ability to gather information in order to analyze complex issues and formulate logical and objective conclusions and alternative solutions.

Required

Ability to work independently as well as work effectively in a group.

Required

Proven ability to present information and compose concise, logical, and grammatically correct oral and written communications.

Required

Demonstrated computer skills for word processing, email, etc.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Conflict of Interest: The position is subject to the University Conflict of Interest Code required by the Political Reform Act of 1974. The candidate(s) selected will be required to complete financial statements for public record.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Other University Setting(s)

Location:

Wilshire Glendon Bldg Suite 920

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.