Fund Manager

RSCH ADM 2 CX (004486)

UCPath Position ID: 41236176

Position Description History/Status

Approved Date:

9/29/2026 12:49:24 PM

Date Last Edited:

9/29/2026 12:49:21 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1130O

Organization:

HENRY SAMUELI SCHOOL ENGR & APPL SCIENCE

Division Code:

1131D

Division:

ENGINEERING & APPLIED SCIEN DIV        

Department:

014500 - COMPUTER SCIENCE

Position Details

UCPath Position Number:

41236176

Position Description ID

265004

UC Payroll Title:

RSCH ADM 2 CX (004486)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

0.01

SUPERVISION

UCPath Reports to Position Number:

40812872

Reports to Payroll Title:

FINANCIAL ANL 3

UCPath Department Head Position Number:

40051834

Department Head Payroll Title:

DEPARTMENT CHAIR

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the direction of the Senior Fund Manager, the Fund Manager will support the Computer Science department faculty of approximately 43 full-time faculty, 7 joint faculty, 6 adjunct faculty and 16 Emeriti Professors. The Fund Manager will work cooperatively with all faculty to process grant and contract proposals and appropriately advise faculty on agency policies and guidelines. This position will analyze and identify mechanisms for financial management of contracts, grants and gifts, as well as analysis of current expenditures to ensure proper and accurate spending of funds which include purchasing and payroll. Duties include drafting of budgets or completion of agency budget templates for proposal submission to OCGA, along with required internal paperwork; transferring funds and expenses to appropriate grants; processing all paperwork related to beginning, continuation, and closing of all grants, and ensuring that PI contracts and grants are being properly managed and reconciled. The Fund Manager will monitor the status of awards utilizing the ORA system, transfer of funds (budget allocations & TOF), transfer of laboratory and other research related expenses (NPEARs), authorize spending of funds using purchase orders, and processing recharge orders. Set up subcontracts, process no cost time extensions and coordinate close out packets for awards. The Fund Manager will update and revise changes in projections and expenses and assist with management of the Industrial Affiliate Program. This position will provide budgetary reports detailing activities using data available on ledgers/PAC QDB, provide analytical review and analysis of these budget reports and be responsible for fiscal closing and reconciliation of PI accounts. The Fund Manager is also responsible for managing auditing the purchasing transactions of all orders of assigned faculty, including purchase orders and reimbursements (audit review). This position is responsible for audit reviews and following Standard Operating Procedures (SOPs) associated with fund management and purchasing; produce and analyze statistical and analytical data, such as budget projections of salary, benefits, TIF and GAEL of our faculty and staff, in support of departmental goals and policy compliance; responsible for any tasks or special projects related to fund management as assigned by the Senior Fund Manager. A hybrid flex proposal schedule can be considered.

The UCLA Computer Science Department, housed within the UCLA Samueli School of Engineering, is a leading academic unit dedicated to excellence in teaching, research, and public service across a broad range of computing disciplines, including artificial intelligence, systems, data science, and theoretical computer science. The department supports a large and diverse community of faculty, staff, and students and is home to numerous research labs and centers.

The Computer Science Department strives for excellence in creating, applying, and imparting knowledge in computer science and engineering through comprehensive educational programs, research in collaboration with industry and government, dissemination through scholarly publications, and service to professional societies, the community, the state, and the nation.

Contract/Grant

In consultation with PI, prepare proposal budget in accordance with agency and university policies. Assist PI in providing budgets/budget justifications for proposal submission and submit to OCGA ensuring correctness and completeness of the contract or grant. Prepare internal forms to be submitted to OCGA. Prepare grant submissions utilizing grants.gov, NSF Fastlane, and other online submission portals. Review award synopsis to setup new and continuing awards, research, fellowships, contracts, subcontracts, gifts and endowments. Verify allocated budget amount of funds, both direct and indirect. Allocate appropriate funds to subs per initial award budget. Ensure that all terms and conditions are met during course of award and during the closeout process.

30%

Fund Management

Monitor contract and grant activity and advise PI of terms and conditions of each award. Advise PI and others on the allowance of projected expenses. Answer questions and resolve issues related to ongoing grants, cooperative agreements, and subaward issued under prime agents. Prepare requests for no-cost time extensions. In consultation with EFM, close-out expired contracts and grants by transferring overdrafts and unallowable expenditures or adjusting the budget to clear out unexpended balances. Assist PI with Effort Reporting System and follow-up with PI to ensure compliance. Monitor and track Funds for closing dates. Three months before closing date, notify Faculty member of funds available, spend funds appropriately. Advise PI on timely and compliant use of available funds.

30%

Financial Support

Include regularly scheduled financial reports to inform Principal Investigators of project status and anticipated expenses. Maintain budgetary control through departmental bookkeeping and cost-control systems. NPEARS Review and coordinate transfers of laboratory and other research-related expenses as applicable. Review Travel Express Review, code and approve travel reimbursements charged to assigned funds. Financial Activity Review and Coding Review, code and approve purchasing, laboratory expenses, equipment and other financial activity for assigned funds. Review PAC orders and assign the correct account, fund and sub code. Open Encumbrances Review open encumbrances and ensure closure in a timely manner.

20%

Payroll Support

Prepare Account Summaries Include financial projection sheets detailing award information and academic/staff salary and benefit projections. Payroll Transfers Review and coordinate payroll-related financial activity and funding corrections for assigned accounts. Assign FAU's in UCPATH Review coding and funding information for staff personnel actions charged to assigned funds. Reconciliation (min. monthly) Reconcile awards/funds monthly and produce reports. Review Departmental and Fund Manager monthly reports linked to awards to ensure spending is appropriate.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and / or equivalent combination of education and experience/training

Required

And

Degree in Accounting, Finance or equivalent and experience

Preferred

Ability to interpret and apply UC, federal and state policies regarding contract and grant administration. Demonstrated working knowledge of contract and grant policies and procedures and ability to analyze and interpret various agency guidelines.

Required

Demonstrate knowledge of UCLA Extramural funding policies including awards/grants, contracts, subcontracts, clinical trials, gifts and endowments.

Preferred

Working knowledge of UCLA's accounting principles and procedures to review process transactions with paper and online general ledgers.

Preferred

Working knowledge of policies and procedures, and ability to use Cashnet, DTS Directory Update System, CTS Online TSR System, PAC, UC PATH, Bruin Buy, University QDB system and the application for online downloading of expenses to generate monthly reports and budgets.

Preferred

Mathematical skills to prepare complex calculations and forecasts to identify and resolve financial problems.

Required

Demonstrated experience using web resources, email, Microsoft Word, Microsoft Excel, Microsoft Access, and Acrobat

Required

Organization skills to establish and maintain effective filing systems and to manage work time effectively. Skills in organizing a complex workload and ability to plan and prioritize the work.

Required

Writing and editing skills to prepare grammatically correct correspondence and technical proposals/progress reports, to obtain clear and accurate information. Demonstrated ability to write clearly and concisely for a wide range of projects.

Required

Ability to work as a productive team member as well as independently follow through on assignments with limited supervision and prioritize work flow to meet deadlines.

Required

Excellent communication skills sufficient to establish effective working relations with all levels of university staff, academic, contract monitors, federal and private agencies. Ability to interact effectively and maintain composure when confronted by difficult situations.

Required

Demonstrated skill in financial analysis and grant budget preparation, including preparation of accounting journals and ledger reconciliation. Develop budgets for proposals and financial reports. Ability to create budgets and monthly, quarterly, and annual reports.

Required

Ability to be assertive, take charge, make decisions, and identify effective methods of work operation. Analytical skills to solve problems, situations, and seek information relevant to organizational sources. Ability to maintain confidentiality.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Computer Science Engineering VI

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.