Fund Manager

RSCH ADM 2 CX (004486)

UCPath Position ID: 40085939

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

704284

Approved Date:

8/3/2026 2:37:24 PM

Date Last Edited:

8/3/2026 2:37:18 PM

Last Action Effective Date:

10/26/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE                    

Division Code:

1330D

Division:

L&S LIFE SCIENCES                      

Department:

086500 - MOLECULAR, CELL & DEVELOPMENTAL BIOLOGY

Position Details

UCPath Position Number:

40085939

Position Description ID

169984

UC Payroll Title:

RSCH ADM 2 CX (004486)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40055679

Reports to Payroll Title:

FINANCIAL SVC SUPV 2

UCPath Department Head Position Number:

40037712

Department Head Payroll Title:

ADMIN MGR 1

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

As part of a five-person team, oversee the management of $5–7 million in operating and extramural funds for the MCDB Group within the department. Collaborate with multiple faculty members to develop grant proposals, including budget preparation, while ensuring compliance with agency policies and guidelines. Provide strategic financial guidance, manage reporting, and generate projections to support effective decision-making.

The Department of Molecular, Cell, and Developmental Biology advances our knowledge of life on earth at the cellular and molecular levels. Our mission is to educate the next generation of scholars, professionals, and citizens of the world by fully integrating our students into cutting-edge research activities, including hands-on participation in the process of scientific discovery. Our faculty conducts research with a variety of models including Arabidopsis, Drosophila, zebrafish, mouse and stem cells to address the most pressing problems in biology, health and sustainability.

Fund Management

A1. Administers a portfolio of $5–7M in operating and extramural funds for assigned departments. (E)

A2. Interprets fund and award terms and conditions; ensures compliance with University and sponsor regulations. (E)

A3. Coordinates establishment and maintenance of financial accounts with central campus units (e.g., EFM, General Accounting). (E)

A4. Prepares and processes contract and grant transactions and documentation in accordance with institutional and sponsor requirements. (E)

A5. Reviews and approves financial transactions (e.g., purchasing, reimbursements) for allowability, allocability, and fund availability. (E)

A6. Monitors and analyzes financial activity, including expenditures, commitments, and trends; identifies issues and recommends corrective action. (E)

A7. Performs ledger reconciliation and initiates financial adjustments to ensure accuracy and compliance. (E)

A8. Analyzes payroll and personnel costs; develops projections and recommends budget strategies. (E)

A9. Prepares financial reports, forecasts, and projections to support departmental and faculty decision-making. (E)

A10. Provides guidance to faculty and leadership on financial status, policy interpretation, and fund management. (E)

A11. Facilitates sponsor-related actions (e.g., rebudgets, no-cost extensions, supplements) and prepares supporting documentation. (E)

A12. Manages award closeout and develops tools and reports to support financial tracking and business processes. (E)

80%

Contract & Grant Proposals Preparation

B1. Provides guidance to faculty and staff on proposal requirements, including sponsor guidelines, formatting, and application materials. (E)

B2. Interprets sponsor policies and advises faculty on proposal strategy, structure, and budget development. (E)

B3. Develops and prepares proposal budgets in compliance with University and sponsor regulations. (E)

B4. Ensures compliance with regulatory requirements (e.g., human subjects, animal use, recombinant DNA, radiation); assists with related documentation and submissions. (E)

B5. Reviews and analyzes proposals for completeness, accuracy, and adherence to sponsor and institutional requirements; recommends revisions as needed. (E)

B6. Prepares and routes proposal documentation (e.g., EPASS) and secures required institutional approvals. (E)

B7. Coordinates the assembly and submission of proposals, ensuring compliance with deadlines and submission requirements. (E)

B8. Serves as liaison with internal units and external sponsors to facilitate timely submission and address proposal-related inquiries. (E)

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

In business administration, accounting, or related field and/or equivalent experience/training

Required

1-2 years

Experience in extramural fund management

Preferred

Demonstrated skill in managing funds from multiple sources and ensuring compliance with financial

policies.

Required

Ability to interpret and apply technical documents, including agency policies, award documents, and

financial statements.

Required

Strong knowledge of federal and state contract and grant policies, including proposal preparation for

life sciences.

Required

Ability to analyze financial data from multiple sources and generate accurate, timely reports.

Required

Knowledge of procurement practices and proficiency in using online purchasing and accounts

payable systems (e.g., BruinBuy+).

Preferred

Strong understanding of payroll and personnel policies, practices, and systems.

Required

Skill in designing and implementing spreadsheets and databases for financial and administrative

purposes.

Required

Ability to balance ledgers, process adjustments, and maintain accurate financial records.

Required

Proven ability to communicate complex financial and administrative information effectively to

diverse audiences.

Required

Strong writing skills for preparing business correspondence, reports, and financial documents.

Required

Demonstrated ability to meet tight deadlines and expedite administrative processes accurately.

Required

Proficiency in word processing and other software to create templates, reports, and administrative

documents.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Non-University Setting(s)

Location:

Remote Work Eligible

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.