Research Administrative Analyst

RSCH ADM 2 CX (004486)

UCPath Position ID: 40083773

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

602629

Approved Date:

9/22/2026 2:54:28 PM

Date Last Edited:

9/22/2026 5:45:47 PM

Last Action Effective Date:

3/13/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1130O

Organization:

HENRY SAMUELI SCHOOL ENGR & APPL SCIENCE

Division Code:

1131D

Division:

ENGINEERING & APPLIED SCIEN DIV        

Department:

014500 - COMPUTER SCIENCE

Position Details

UCPath Position Number:

40083773

Position Description ID

169831

UC Payroll Title:

RSCH ADM 2 CX (004486)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40051812

Reports to Payroll Title:

PROF-AY-B/E/E

UCPath Department Head Position Number:

40051834

Department Head Payroll Title:

DEPARTMENT CHAIR

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

POSITION SUMMARY

During the period of initial training which could last up to 6 months, the position is fully onsite. After training has been successfully completed, the position will be eligible for a hybrid schedule based on business needs.

Under minimal supervision from the Director of the Center for Domain-Specific Computing (CDSC), the Research Administrative Analyst performs critical tasks that ensure the productivity, effectiveness and success of the multi-faculty Center, currently supported by a consortium of industrial partners from major technology companies as well as federal grants. The position acts as a key point-of-contact for the Center; interprets and implements university financial policies; monitors expenditures and analyzes cost reports; uses good communication skills to plan and coordinate annual reviews; monitors grants to ensure compliance with reporting requirements; participates in the preparation and submission of reports, grants, overviews, briefings, etc. Incumbent is also responsible for the administration of several other research grants from both government and industry associated with the Center's director in his parallel role as the head of the VAST (VLSI architecture synthesis & technology) Laboratory.

In addition to fund management, the Analyst will provide administrative support to the Director in his role as a Professor. They are expected to lead administrative duties such as making travel arrangements, processing reimbursements, and processing purchase orders for lab and office supplies using Bruin Buy Plus and Concur, processing visa applications for foreign visitors, arranging hotel accommodations, catering, and audio visual equipment, photocopying, receive/distribute packages & mail to faculty, students and staff, coordinate meetings/seminars/workshops as needed, prepare course evaluations each quarter, type correspondence for faculty. The Analyst will ensure that the professor's graduate student researchers are properly appointed and funded every quarter by submitting requests to the appropriate team. Additional duties as assigned.

The Computer Science Department strives for excellence in creating, applying, and imparting knowledge in computer science and engineering through comprehensive educational programs, research in collaboration with industry and government, dissemination through scholarly publications, and service to professional societies, the community, the state, and the nation.

Financial Management

Manage the various financial aspects of a large research Center and research lab. This involves the monitoring of grant funding, budgets, expenditures and forecasts, and ensure that grant-related costs are accumulated and reported accurately.

25%

Contract Reporting

Working with the PI to make sure that all contract report requirements are met in an efficient and timely manner, including following multiple contracting agency procedures and special requests for reports; compilation of data required to create reports; responsible for the financial aspect of the reports; working with Office of Contract & Grant Administration to ensure that requirements are met and reports are submitted within deadlines.

25%

Contract Management

Acting as liaison between university and funding agencies regarding grant startup, incremental funding, grant modifications, period-of-performance extensions, purchase approvals, technical and cost reporting, contract closeout, and continuously monitor contracts for potential problem areas and take action as necessary to reduce the likelihood of occurrence.

25%

Proposal Management

Preparing proposals, in coordination with the PI and co-PIs  that meet requirements of funding agencies and are submitted on time and in proper format, with close interaction with Office of Contract & Grant Administration, funding agencies, and the proposal team members.

15%

Administrative Support

Responsible for processing graduate students employment requests. Act as initiator to place orders and general office supply orders for professor and students through Bruin Buy Plus online system. Act as initiator to process professor and student reimbursements through Bruin Buy Plus online system. Prepare travel reimbursements using Concur online system. Prepare purchase orders (POs) for professor. Schedule meetings, reserve audio visual equipment, make travel arrangements, hotel accommodations, restaurant reservations, and reserve parking for faculty and visiting scholars to the university. General help with graduate and undergraduate students (copiers, faxing and reimbursements). Coordinator of mail and packages which includes the distribution of packages to labs, faculty and students.

5%

Miscellaneous Support

Point-of-contact for project meetings and progress reviews. Provide event coordination for Center's annual reviews, and related research meetings. Assist to promote the research via websites of both centers and the VAST LinkedIn.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent combination of education and experience/training

Required

Fund management/contracts/grants experience

Required

1. Demonstrate or acquire knowledge of DARPA, NSF, and other government agency contracting procedures, including proposal preparation and submission, contract reporting and contract cost collection.

Required

2. The ability for financial analysis, budgeting, forecasting and administration for contracts; Proficiency in use of computer programs/tools related to financial budgeting and projection, such as Excel.

Required

3. Demonstrated skills in technical writing and editing. Use of appropriate text processing applications.

Required

4. Knowledge of basic accounting principles, and specifically, UCLA's general ledger and contracting accounting systems. Also skill in using university online systems such as BruinBuy Plus and Concur Travel Express.

Preferred

5. Good communication skills to interact professionally with government and industrial sponsors, faculty, research team members, departmental staff, graduate students and various university entities.

Preferred

6. Skill in analyzing information, defining problems or objectives, identifying relevant concerns, formulating conclusions, and proposing alternatives and solutions.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Engineering VI

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.