Administrative Analyst

RSCH ADM 2 CX (004486)

UCPath Position ID: 40083773

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

602629

Approved Date:

4/22/2026 3:45:39 PM

Date Last Edited:

4/22/2026 3:45:37 PM

Last Action Effective Date:

3/13/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1130O

Organization:

HENRY SAMUELI SCHOOL ENGR & APPL SCIENCE

Division Code:

1131D

Division:

ENGINEERING & APPLIED SCIEN DIV

Department:

014500 - COMPUTER SCIENCE

Position Details

UCPath Position Number:

40083773

Position Description ID

169831

UC Payroll Title:

RSCH ADM 2 CX (004486)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40051812

Reports to Payroll Title:

PROF-AY-B/E/E

UCPath Department Head Position Number:

40051834

Department Head Payroll Title:

DEPARTMENT CHAIR

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

POSITION SUMMARY

This position is eligible for a hybrid schedule.

Under minimal supervision from the Director of the Center for Domain-Specific Computing (CDSC), this incumbent performs critical tasks that ensure the productivity, effectiveness and success of the multi-faculty Center, currently supported by a consortium of industrial partners from major technology companies as well as federal grants. The incumbent acts as a key point-of-contact for the Center; interprets and implements university financial policies; monitors expenditures and analyzes cost reports; uses good communication skills to plan and coordinate annual reviews; monitors grant to ensure compliance with reporting requirements; participates in the preparation and submission of reports, overviews, briefings, etc. Incumbent is also responsible for the administration of several other research grants from both government and industry associated with the Center's director in his parallel role as the head of the VAST (VLSI architecture synthesis & technology) Laboratory.

The Computer Science Department strives for excellence in creating, applying, and imparting knowledge in computer science and engineering through comprehensive educational programs, research in collaboration with industry and government, dissemination through scholarly publications, and service to professional societies, the community, the state, and the nation.

Financial Management

Manage the various financial aspects of a large research Center and research lab. This involves the monitoring of grant funding, budgets, expenditures and forecasts, and ensure that grant-related costs are accumulated and reported accurately.

25%

Contract Reporting

Working with the PI to make sure that all contract report requirements are met in an efficient and timely manner, including following multiple contracting agency procedures and special requests for reports; compilation of data required to create reports; responsible for the financial aspect of the reports; working with Office of Contract & Grant Administration to ensure that requirements are met and reports are submitted within deadlines.

25%

Contract Management

Acting as liaison between university and funding agencies regarding grant startup, incremental funding, grant modifications, period-of-performance extensions, purchase approvals, technical and cost reporting, contract closeout, and continuously monitor contracts for potential problem areas and take action as necessary to reduce the likelihood of occurrence.

25%

Proposal Management

Preparing proposals, in coordination with the PI and co-PIs  that meet requirements of funding agencies and are submitted on time and in proper format, with close interaction with Office of Contract & Grant Administration, funding agencies, and the proposal team members.

15%

Documentation and Communication

Assist to promote the research via websites of both centers and the VAST LinkedIn.

5%

Miscellaneous Support

Point-of-contact for project meetings and progress reviews. Provide event coordination for Center's annual reviews, and related research meetings.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Preferred

1. Demonstrate or acquire knowledge of DARPA, NSF, and other government agency contracting procedures, including proposal preparation and submission, contract reporting and contract cost collection.

Required

2. The ability for financial analysis, budgeting, forecasting and administration for contracts; Proficiency in use of computer programs/tools related to financial budgeting and projection, such as Excel.

Required

3. Demonstrated skills in technical writing and editing. Use of appropriate text processing applications.

Required

4. Knowledge of basic accounting principles, and specifically, UCLA's general ledger and contracting accounting systems. Also skill in using university online systems such as BruinBuy and Travel Express.

Preferred

5. Good communication skills to interact professionally with government and industrial sponsors, faculty, research team members, departmental staff, graduate students and various university entities.

Preferred

6. Skill in analyzing information, defining problems or objectives, identifying relevant concerns, formulating conclusions, and proposing alternatives and solutions.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Engineering VI

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.