Outdoor Adventures Challenge Course Coordinator

RECR PRG LEADER 3 (004401)

UCPath Position ID: TBD_941409

Position Description History/Status

Approved Date:

5/6/2026 5:32:33 PM

Date Last Edited:

5/6/2026 5:32:30 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS

Division Code:

7300D

Division:

CAMPUS LIFE

Department:

373000 - CULTURAL & RECREATIONAL AFFAIRS

Position Details

UCPath Position Number:

TBD_941409

Position Description ID

255414

UC Payroll Title:

RECR PRG LEADER 3 (004401)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40062992

Reports to Payroll Title:

RECR PRG LEADER 4

UCPath Department Head Position Number:

40057993

Department Head Payroll Title:

RECR MGR 1

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under direction from the Outdoor Adventures Program Director, the Outdoor Adventures Challenge Course Coordinator is responsible for the development, coordination, and supervision of the Challenge Course, and other experiential program delivery. This includes responsibility for risk management, inspections, protocol management, scheduling, payroll submission, student-staff training and hiring, curriculum development, program evaluation and marketing for these programs. Incumbent is responsible for the development and implementation of a broad-based and well-balanced curriculum of recreational and physical educational

programs designed for students, members, campus groups, off campus groups, and youth groups, following nationally recognized standards and practices as set forth by university recreation and national governing bodies and organizations as deemed appropriate by the department. Examples may include the PCIA, AMGA, AEE, USA Climbing, ACA, NIRSA, ACCT, ANSI, ACSM, etc. Weekly staff meetings are held for the review of program and department priorities, with special meetings or work sessions scheduled as needed. Performance is reviewed annually, with additional consultations held as needed. Ability to observe and supervise various facets of campus recreation programs as deemed necessary for specific program areas.

UCLA Recreation is a large department within the Division of Campus Life in Student Affairs with approximately 90 full-time career and contract and over 1,000 part-time employees. UCLA Recreation provides extensive

access to a broad range of recreational activities and wellbeing services and offers programming which encompasses the competitive, passive, social, cultural, and instructional aspects of recreational activity. In

addition, the department manages 15 of the University's recreational and athletic facilities offering recreation, competition, and numerous multi-use options for student and university events.

Program

Administration

• Develop and deliver a comprehensive curriculum of recreational and experiential educational programs designed for students, members, on-and- off campus groups, and youth groups.

• Curriculum should: reflect a wide variety of course options, programming objectives and formats; incorporate a high concern for participant health and safety, risk management; experiential education components; the fostering of positive group dynamics and appropriate progressive skill acquisition and retention.

• Manage fee structure for all climbing and experiential programs. Collaborate with other units or departments to create custom programs.

• Supervise all programmatic areas related to climbing programs, ensuring conduct is professional and reflects the philosophy of the department. Ensure the highest level of safety is maintained and activities are conducted in a professional, efficient and successful manner.

• Maintain the highest safety standards following nationally recognized guidelines (PCIA, AMGA, AEE, USA Climbing, American Camp Association, NIRSA etc.) and university protocols. Ensure offerings reflect the philosophy of participatory recreation and adhere to program practices and risk management practices as set forth by the University and the profession.

• Continuously evaluate all aspects of the program: participation trends, satisfaction, risk management, budget, and staffing.

• Research equipment and supply options, make recommendations for purchase, and manage purchases according to university and department guidelines.

• Monitor program rosters and enrollment, ensuring adequate staffing for participant abilities and program needs.

• Verify participant health history, physician authorization (when required), and completion of registration/consent forms/ emergency contact forms before program participation.

• Review on-going enrollment and sales reports, make sound and timely

programmatic recommendations to the unit manager to ensure predetermined net revenue goals are achieved.

• Collaborate with Marketing to promote programs and recruit participants from all populations.

• Ensure promotional materials reflect the department's inclusive image (age, body types, ethnicity, activities).

• Prepare program descriptions for sale (error-free, engaging, consistent) following established format and deadlines. Regularly review and update descriptions.

• Assist with reports and projections as needed, providing accurate and complete

information.

50%

Staff Management

• Recruit, interview, hire, train, schedule and supervise student and non-student part-time employees responsible for program delivery and administrative support. Review and approve timesheets according to stated timelines.

• Conduct staff meetings. Develop, schedule, and deliver training to ensure properly trained staff. Assess skill acquisition and knowledge of unit and departmental protocols. Coordinate with other units on training, CPR/First-Aid/AED certifications, University training sessions. Meet with staff as necessary to mentor or counsel on job performance and development.

 • Plan for high turnover, due to the seasonal nature of some of the positions as well as the high number of employees, which requires continuous hiring and training.

25%

Saftey and Risk

management

• Facilitate the routine inspection of all equipment to ensure it is in good condition and safe for use. Initiate and coordinate equipment repair and replacement as

needed.

 • Maintain appropriate inventory records, insurance coverage lists, inspection reports of equipment in accordance with industry standards. Implement and maintain a maintenance reporting system to ensure equipment condition, disrepair or malfunction is reported and addressed in a timely manner.

 • Work with event and facility managers to request facility space using department systems and update facility managers as needed regarding facility concerns.

 • Collaborate with departmental and university risk management to ensure safety and avoid potential hazards.

20%

Administration

Attend and participate in regular staff meetings, facility manager meetings, and departmental and divisional committee meetings as assigned. Participate in department or university-wide committees or workgroups to contribute to the advancement of the University's mission, as requested or assigned. Prepare reports, proposals, and evaluations within required timelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in Recreation, Education, Physical Education, or related field

preferred. or equivalent combination of education and experience.

Required

Demonstrated ability to coordinate various facets of a campus

recreation Climbing Programs with special attention given to risk

management.

Preferred

Certification as Level 2 Challenge Course Practitioner and Challenge Course Manager by Association for Challenge Course Technology.

Preferred

Red Cross/ CPR/ First Aid Certification

Required

Working knowledge of current Climbing-Industry Standards, with particular knowledge of industry related risk management, program design, safety standards, techniques and regulations etc.

Excellent program execution with special attention given to risk management.

Required

Excellent verbal and written communications skills to develop and prepare substantial documents, including program descriptions, reports and manuals. Aptitude and willingness to learn the technical

skills needed to manage financial, POS and risk management software systems.

Required

Ability to supervise student staff; including the ability to interview, mentor, manage conflict, team build and problem solve

Required

Demonstrated ability to develop and coordinate an instructor training and leadership program including development of materials, teaching and evaluation

Required

Working knowledge of student, staff, and volunteer-based leadership development programs, preferably in a campus recreation setting. Ability to formulate and monitor plans according to

established goals.

Required

Demonstrated skill in working independently and in following through on assignments with minimal direction.

Required

Skill in establishing and maintaining cooperative and professional working relationships with coworkers, employees and the public.

Required

Ability to listen perceptively and maintain equanimity when dealing with conflicts, complaints and difficult situations.

Required

Skill in prioritizing tasks to complete work in a timely manner with changing workload and multiple or competing requirements and deadlines.

Required

Demonstrated ability to coordinate various facets of a campus recreation Climbing Programs with special attention given to risk management.

Required

Demonstrated ability to establish and maintain cooperative and professional working relationships with co-workers, employees and the public

Required

Demonstrated skill in listening perceptively and maintaining equanimity when dealing with conflicts, complaints and difficult situations.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Sunset Canyon Recreation Center

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.