Assistant Director

REAL ESTATE OFCR 3 (005677)

UCPath Position ID: TBD_941531

Position Description History/Status

Approved Date:

6/16/2026 10:59:04 AM

Date Last Edited:

6/16/2026 10:59:00 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6400O

Organization:

VICE CHANCELLOR/CHIEF FINANCIAL OFFICER

Division Code:

6455D

Division:

REAL ESTATE SERVICES                   

Department:

318900 - UCLA ASSET MANAGEMENT

Position Details

UCPath Position Number:

TBD_941531

Position Description ID

260372

UC Payroll Title:

REAL ESTATE OFCR 3 (005677)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40194410

Reports to Payroll Title:

Real Estate Manager 1

UCPath Department Head Position Number:

40194410

Department Head Payroll Title:

Real Estate Manager 1

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

POSITION SUMMARY

The Assistant Director has a high degree of knowledge in Commercial Portfolio Asset Management including finance, risk and liability, labor relations and human resource management, strategic planning, and procedural management.

The Assistant Director serves as a technical leader with advanced expertise in commercial portfolio asset management and capital project delivery. This role independently manages large, complex, and concurrent capital improvement and operational initiatives across a diverse real estate portfolio, often addressing unique issues without precedent.

The incumbent is responsible for developing and implementing portfolio-wide strategies, policies, and programs related to asset performance, capital planning, risk mitigation, and operational optimization. The role exercises a high degree of autonomy in decision-making and provides expert consultation to senior leadership on complex financial, operational, and regulatory matters.

The UCLA Asset Management Department provides full-service property management for University-owned high-rise office buildings in Westwood (eight buildings containing 2M SF, occupied by 150 primarily University tenants and generating $30M of rental income), and limited-service property management to 90 other University owned properties.  Departmental services managed by UCLA employees include: management of day-to-day activities (building operations, repairs and maintenance, janitorial, security, safety, parking operations, and tenant relations); financial management (rent collection, accounting, budgeting, property tax administration, real estate valuations); leasing and lease administration; construction management (tenant improvements, major maintenance and capital improvements); and contracts management (construction contracts and professional services agreements).

Operations

1. Permits/Inspections: Oversee compliance on all building permits, University and governmental inspections and compliance testing occur as required by State Law, University Policy, and the IIPP.

2. Assist with department annual CAO requirements ensuring compliance findings are resolved and adhered to.

3. Oversees department technology needs providing input and evaluation of current resources, inventory oversight, budgetary input, and coordination with IT services. 

4. Works in collaboration with ADM OFC 3 with parking oversight within the portfolio including PCI compliance.

5. Works in collaboration with UCLA Government Relations with Director. 

6. Project oversight of construction progress, building projects, and critical areas impacting operations, as needed.

7. Contract process and delegation oversight ensuring departmental mission around policy requirements are met. 

30%

Financial Management

1. Assist Director with review of the Financial reports, budgeting, and planning from concept to execution.

2. Develops, manages, and monitors complex project and operational budgets; accountable for financial performance, forecasting, and variance management across assigned portfolio areas.

3. Develop financial models to aid in short- and long-term planning.

4. Leads financial analysis for capital planning decisions, including cost-benefit analysis, risk assessment, and long-term investment strategy.

5. Evaluate financial impacts of capital planning expenditures and timing of projects providing input for consideration on approach.

6. Establishes financial controls and ensures appropriate allocation of resources across competing priorities.

7. Assist with departmental labor allocations and UCPath audits.

25%

Other/Special Projects

1. Develops and implements portfolio-wide programs, standards, and best practices related to asset management, capital planning, and operational efficiency.

2. Identifies and drives strategic initiatives to improve portfolio performance, sustainability, and customer experience.

3. Advises senior leadership on long-range planning, risk management, and policy development impacting the portfolio.

4. Streamlining. Responsible for focusing the department on the practice of continuous improvement: constantly think about ways to improve processes and streamline workflow. (E)

25%

Department Management and Planning

1. Management and Planning: Assist Director/Associate Director with departmental review, development and implementation of plans, including Strategic Plans, CAO and Audit, Injury and Illness Prevention Plans, and Tenant and Employee Satisfaction Surveys.

2. Assist Director on the broad range of issues impacting the department; collaborate regarding high-risk, sensitive, and/or highly confidential issues. Assist in diagnosing situations, identify options and solutions, and formulate management strategy or position.

3. Develop and maintain long-term strategic partnerships and collaborative relationships with entities, such as Campus Human Resources, Insurance & Risk Management, Administration - Financial & Organizational Services, Community and Government Relations, Newsroom and campus media, local community, external organizations, and industry agencies.

4. Staffing, Staff Retention and Staff Development: Assist Director to efficiently execute all activities and strategies. Assist in the recruitment process with departmental managers to implement the department's short-range and long-range goals. Assist with staff performance review processes are conducted in compliance with University Policies and in ways that retain staff. Assist with the development programs that maintain staff morale, maintain and improve staff retention, build required department competencies, create opportunities for advancement, maintain morale, and meet the operational needs of the portfolio and department as directed by Director.

5. Portfolio Workplace Standards: Work closely with EH&S and IRM assisting with efforts to ensure that the working environment, furniture, and equipment utilized by UC staff and vendor personnel for assigned job duties and those workplaces across the portfolio meet and/or are in keeping with minimum UC ergonomic and safety standards and regulatory guidelines.

6. Oversee, organize, and coordinate department Business meetings and other organizational business activities when needed.

7. Aid in the empowerment of others to create departmental approaches to problem solving and build buy-in to department standards and operating procedures.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Finance, real estate or related field

Required

6+ years

in Finance or Real Estate, or both

Required

Advanced experience leading large-scale change initiatives and implementing programs with broad organizational impact.

Required

Advanced experience in strategic planning and execution, including development, implementation, and oversight of short- and long-term business and operational plans aligned with organizational goals.

Required

Demonstrated experience developing success metrics, measuring, monitoring and guiding individual and team performance using those metrics, and in implementing program adjustments based on metrics.

Required

CPM or RPA and a state Real Estate License

Preferred

Advanced leadership and team development skills, with demonstrated success in recruiting, developing, motivating, and retaining high-performing professional staff and project teams to achieve strategic and operational objectives.

Required

Advanced ability to exercise independent judgment and solve complex, ambiguous problems with significant organizational impact.

Required

Advanced analytical and strategic thinking skills, with the ability to identify key issues, evaluate alternatives, build consensus, and implement effective solutions to highly complex challenges.

Required

Advanced interpersonal and stakeholder management skills, with the ability to influence, negotiate, and resolve highly sensitive issues with senior leadership, tenants, external partners, and diverse stakeholders.

Required

Advanced knowledge of commercial property management, asset management, and real estate practices, including financial, operational, and legal considerations affecting portfolio performance.

Required

Advanced knowledge of RE industry software tools, such as Yardi (property management), demonstrated ability to assist staff to effectively use industry tools in managing operations, finances and assets.

Required

Detailed knowledge and understanding of financial reporting and accounting principles, policies and procedures.  Demonstrated strong financial and business analytical skills, budgeting skills and fiscal management.

Required

Demonstrated experience and knowledge of laws, policies and procedures applicable to construction, including ADA compliance (Americans with Disabilities Act), fire and life safely, State of California Public Contract Code, hazardous materials handling, Environmental Health & Safety and OSHA.

Required

Demonstrated ability to read, analyze, interpret, and comprehend design and construction documents and contracts, as well as architectural, mechanical, electrical, and plumbing plans and specifications.

Required

Advanced knowledge of UCLA's contracting requirements including advertising for bids, competitive bidding, paying prevailing wage and contractor prequalification and bonding.  17. Advanced knowledge of UCLA's purchasing policies and procedures.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Other University Setting(s)

Location:

10920 Wilshire Blvd #815

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.