Head of Publishing Operations

PUBLICATIONS PROD MGR 1 (000417)

UCPath Position ID: 40040541

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1139699

Approved Date:

7/21/2023 8:17:32 AM

Date Last Edited:

10/2/2023 10:30:16 AM

Last Action Effective Date:

7/1/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

8400O

Organization:

CONTINUING EDUCATION                   

Division Code:

8410D

Division:

CONTINUING EDUCATION-MISC.             

Department:

556000 - CONTINUING EDUCATION OF THE BAR

Position Details

UCPath Position Number:

40040541

Position Description ID

167763

UC Payroll Title:

PUBLICATIONS PROD MGR 1 (000417)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 24

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40757715

Reports to Payroll Title:

FINANCIAL ANL MGR 2

UCPath Department Head Position Number:

40055769

Department Head Payroll Title:

ADMIN MGR 3

4

POSITION SUMMARY

Under the general direction of the Chief Operations Officer (COO) of Enterprise, the Head of Publishing Operations will provide operational and financial leadership for the Continuing Education of the Bar's (CEB) flagship Print Business, with $10M in revenue. The Head of Publishing Operations will be responsible for stabilizing and maintaining the top line revenue of the Print line of business representing 40% of CEB's revenue. This position affects the financial performance and profitability of the Print line of business from financial planning, direct marketing, development of pricing strategies, and implementation of cost optimization initiatives to maintain Print revenue and margin. This position will manage CEB's Print Distribution Center, responsible for order fulfillment and inventory management. The position will have direct management of a team of six employees and will coordinate with shared CEB resources in Marketing, Product, Sales, and Finance to ensure that the requirements of the Print Business are well defined and executed.

Publishing Operations

Responsible for the management of our publishing fulfillment center (PDC)warehouse, ensuring that fulfillment of Print customer orders is timely and cost efficient. (E)  Align with the Production Operations team's publishing schedule to ensure that CEB's order management, inventory, and fulfillment operations are ready for all newly published titles. (E)  Manage Inventory levels to support customer sales and minimize excess inventory write-offs. (E)   Responsible for the execution of policies and procedures to ensure the timely and cost-effective delivery of high-quality legal research publications. (E)  Produce, track, and report a set of Key Performance Indicators (KPIs) to monitor the health of CEB's Print Business Operations. (E)

30%

Profit & Loss (P&L) Management

Develop and implement a pricing strategy for Print publications that incorporates CEB's long term goals, market trends and competitive analyses. (E)   Collaborate internally and hold accountable the marketing team to develop and ensure print marketing campaigns are timely, provide Return-on-Investment (ROI) to support business goals, and increase revenue. (E)   Develop and enforce print discounting guidelines and approval thresholds for use by Sales and Deal Desk (E)   Develop and drive execution of cost optimization strategy for the Print Business, manage and optimize costs related to running the Print business and identify areas to reduce costs and maintain profit margins on the Print line of business without reducing quality, customer experience, productivity, or value. (E)   Build out Annual and Long-term Print business model and execution plan that aligns with CEB's financial goals (E)  Produce, track, and report a set of KPI's to monitor the health of CEB's Print Business (E)  Report Business results and KPI's to CEB Leadership, providing key insights and proposals to optimize the Print Business. (E)

60%

People Management

Develop and manage direct staff to ensure strong performance; ensure effective performance management and team development of all staff to support CEB transformation and future needs (E)   Authorizes Recruitments and participates in the hiring process, as needed   Ensures all staff members are trained for their role, providing coaching and feedback   Provides constructive and timely performance evaluations.  Handles discipline and termination of employees in accordance with UCLA/UC policy

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Location Setting:

Location:

Standing/Walking

Sitting

Bending/Stooping

Squatting/Kneeling

Climbing

Lifting/Carrying/Push/Pull 0-25 lbs

Lifting/Carrying/Push/Pull 26-50 lbs

Lifting/Carrying/Push/Pull over 50 lbs

Physical requirements other

Chemicals, dust, gases, or fumes

Loud noise levels

Marked changes in humidity or temperature

Microwave/Radiation

Operating motor vehicles and/or equipment

Exposures other

Sustained attention and concentration

Complex problem solving/reasoning

Ability to organize & prioritize

Communication skills

Numerical Skills

Mental demands other