Director, Summer Art Institute

PUBL EDUC SPEC 3 (004168)

UCPath Position ID: 41228997

Position Description History/Status

Approved Date:

3/13/2026 3:18:31 PM

Date Last Edited:

3/13/2026 3:18:27 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1210O

Organization:

SCHOOL OF ARTS AND ARCHITECTURE

Division Code:

1212D

Division:

ARTS & ARCHITECTURE DIV

Department:

042000 - DEPT OF ART

Position Details

UCPath Position Number:

41228997

Position Description ID

253221

UC Payroll Title:

PUBL EDUC SPEC 3 (004168)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

0.94

SUPERVISION

UCPath Reports to Position Number:

40261355

Reports to Payroll Title:

ADMIN SUPV 2

UCPath Department Head Position Number:

40261355

Department Head Payroll Title:

ADMIN SUPV 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

4919

Student Worker 4 (Summer Program Resident Assistants)

50

4166

Public Education Specialist 1 (Summer Program Resident Assistants)

8

POSITION SUMMARY

Reporting directly to the Manager of the Department of Art, the Summer Institutes Director designs, conducts, promotes, and supports pre-college programs for UCLA Arts Summer Institutes. Researches and assesses educational needs and interests for arts programs serving minors and develops programs, materials, technology and learning approaches accordingly to ensure the successful delivery of the UCLA Arts Summer Institutes. The incumbent also oversees all aspects of the Department of Art Pre-College Summer Institute including management of all program logistics, and curriculum-related activities, and ensures effective program implementation for a diverse group of minor-aged student participants. The incumbent applies professional knowledge and program management experience to oversee housing and residence hall living for all UCLA Arts Summer Institutes. This includes program planning, operational oversight, budgeting management and analytical coordination. The incumbent works closely with all departmental staff and faculty and serves as the primary liaison to campus partners including the UCLA Finance, Registrar, Conference Services, Housing, and other relevant campus units.

Primary responsibilities include program planning and operations; registration and admissions; hiring, training, and supervising program resident counselors and instructional staff; providing student support; coordinating housing contracts and program logistics recruiting; developing and overseeing student engagement and non-curricular activities; and ensuring compliance with university policies and regulatory requirements associated with programs serving minors.

Receives general instructions and exercises judgment in selecting methods and techniques for course and instructional improvement. Fully knowledgeable in course subject matter and program.

The Summer Institutes Director exercises independent judgment in planning and implementing program operations, resolving issues, and prioritizing multiple programs needs simultaneously. The incumbent regularly communicates with and provides support to parents, students, applicants, faculty, and staff, ensuring responsive service and effective program delivery. Strong organizational skills, sound judgment, and the ability to independently manage competing priorities are essential. The position operates with a high level of autonomy while contributing to a collaborative program management team.

The top-ranked studio-art program in a public university nationally, the UCLA Department of Art empowers students to reshape their worlds through critical inquiry and transformative creativity. Committed to equity and inclusion in art, it attracts diverse, highly motivated students who are encouraged to engage society's challenges and envision change. Students work with a faculty of internationally recognized artists in rigorous studio courses, developing skills in Drawing, Painting, Sculpture, Photography, Ceramics, New Genres, and Interdisciplinary Studio. Intensive making is augmented by courses in art history, critical theory, and a broad exposure to art in one of the world's leading cultural centers.

Operations & Logistics

1. Plan and coordinate operational logistics for UCLA Arts public education programs offered through the Summer Institutes, including forecasting enrollment needs and securing campus housing.

2. Provide program administration and analytical support for the development and monitoring of annual program budgets, ensuring appropriate allocation and use of program resources.

3. Serve as liaison between UCLA Arts Summer Institute program staff and campus partners, including the UCLA Summer Sessions Office, Housing, and Conference Services, to coordinate program logistics and operational needs.

4. Plan, coordinate, and oversee non-curricular student engagement activities that support the educational mission of the Summer Institutes, including cultural outings, guest speakers, and collaborative inter-program activities. Manage vendor coordination and associated agreements as necessary.

5. Represent the UCLA School of the Arts and Architecture in coordination with the UCLA Summer Sessions Office on matters related to program marketing, enrollment coordination, student orientation, registration support, residential life logistics, and transportation planning.

40%

Staff Supervision & Campus Coordination

1. Recruit, interview, hire, train, and supervise resident counselors who support the delivery of Summer Institute programs and the supervision of student participants.

25%

Outreach & Student Communication

1. Coordinate with the UCLA Arts Strategic Communications Office to support the development, review, and distribution of program outreach and promotional materials designed to inform and attract prospective students.

2. Serve as a primary point of contact for prospective students, program participants, and parents by responding to inquiries via email and phone and providing accurate information regarding program requirements, logistics, and participation.

3. Develop and maintain clear and consistent communication practices to disseminate program information, policy updates, and operational changes to faculty, staff, students, and parents through written and verbal channels.

25%

Compliance & Administrative Support

1. Ensure compliance with university policies and regulatory requirements related to programs serving minors, including adherence to mandated reporting obligations under California’s Child Abuse and Neglect Reporting Act (CANRA) and related campus protocols.

2. Perform other duties as assigned to support the effective delivery and continuous improvement of UCLA Arts Summer Institute educational programs.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Master's Degree

in Fine Arts or equivalent combination of education and experience

Required

Minimum 2 years

in Program Management in an educational setting

Required

Demonstrated ability to communicate clearly and professionally with diverse audiences, including faculty, staff, students, parents, and guardians of minor participants, both verbally and in writing. Ability to convey program information, policies, and procedures with diplomacy, clarity, and professi

Preferred

Strong written communication skills with the ability to prepare clear, concise, and well-organized correspondence, reports, and program materials appropriate to the intended audience. Knowledge of professional email practices and business communication standards. Proficiency in Microsoft Office appl

Preferred

Demonstrated ability to establish and maintain effective working relationships with colleagues, faculty, campus partners, and external stakeholders to support program goals and collaborative initiatives.

Preferred

Ability to exercise sound judgment, initiative, and problem-solving skills in a dynamic program environment, including identifying issues, evaluating options, and implementing practical solutions.

Preferred

Demonstrated organizational and analytical skills, including the ability to collect, track, and manage program data. Proficiency in spreadsheet and database management, including the ability to develop and maintain organized tracking systems and reports using Microsoft Excel.

Preferred

Ability to develop and maintain organized paper and electronic filing systems to support program operations and ensure accurate documentation and recordkeeping.

Preferred

Working knowledge of university administrative practices, policies, and procedures relevant to program operations, student services, and educational programming within a higher education environment.

Preferred

Skill in researching administrative or program-related topics, compiling information, and providing recommendations to support program planning and operational decision-making.

Preferred

Ability to identify operational or administrative issues and propose effective solutions while maintaining program continuity and service quality.

Preferred

Demonstrated ability to remain composed and communicate professionally when responding to questions or concerns from students, parents, or other stakeholders, including situations requiring tact and sensitivity.

Preferred

Strong time-management and organizational skills, with the ability to prioritize assignments, manage multiple projects simultaneously, and meet deadlines in an environment with changing priorities and frequent interruptions.

Preferred

Ability to work independently with minimal supervision while contributing effectively within a collaborative team environment. Demonstrated experience coordinating or supporting educational programs, youth programs, outreach initiatives, or student-focused activities in an academic or related setting. Ability to exercise discretion, maintain confidentiality, and handle sensitive information in accordance with university policies and professional standards.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

BROAD ART CENTER

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

Other Mental Requirements

If "Mental demands other" was selected above, please explain:

Advising students and parents on educational, interpersonal, and confidential information.

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.