Senior Public Administrative Analyst

PUBL ADMSTN ANL SR (007262)

UCPath Position ID: 40811573

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1112178

Approved Date:

6/5/2015 12:11:36 PM

Date Last Edited:

6/5/2015 12:11:36 PM

Last Action Effective Date:

6/1/2015

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1180O

Organization:

LUSKIN SCHOOL OF PUBLIC AFFAIRS        

Division Code:

1181D

Division:

SCHOOL OF PUBLIC AFFAIRS               

Department:

118700 - LADCFS UCLA ACADEMY WORKFORCE EXCELLENCE

Position Details

UCPath Position Number:

40811573

Position Description ID

167960

UC Payroll Title:

PUBL ADMSTN ANL SR (007262)

Personnel Program

Salary Grade:

Job Code FLSA:

Union Code (Collective Bargaining Unit):

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

0.5

SUPERVISION

UCPath Reports to Position Number:

40164043

Reports to Payroll Title:

#N/A

UCPath Department Head Position Number:

#N/A

Department Head Payroll Title:

#N/A

POSITION SUMMARY

The University Consortium for Children and Families (UCCF) is an agreement among UCLA, USC, CSULB, CSULA, CSUN, Azusa Pacific and CSUDH to provide training for LA County Department of Children and Family Services (DCFS) employed social workers; field instruction for graduate MSW students from participating universities, and support for faculty research in the area of child welfare services in the Social Welfare Department/Luskin School of Public Affairs. The project is referred to as the UCCF/DCFS Training Project. The Senior Public Administrative Analyst (SPAA) provides independent administrative, analytical, and program support for the leadership of UCCF. Functions include: maintaining calendar and appointments; arranging meetings and conferences; prepares agenda and records minutes as required; managing contact information and communications with key internal and external entities; and project management and additional duties as required.The SPAA also assists in other areas of the consortium including the management of curriculum and Request For Services (RFSs), the development and maintenance of the web page, and coordinating events by handling and overseeing the spectrum of logistics required. As part of the team, this position operates in a complex technical operating environment, consisting of an internet-based multiple software system employing several software products (Saba and Content Management System Software package).Takes the lead in some development activities within the organization ensuring they are completed in a timely manner.

Planning and Coordination

A1. The SPAA coordinates a number of UCCF committees where meetings are scheduled, agendas are written and minutes are taken. (E)  A2.              Additionally, the SPAA position organizes conferences and events as needed. (E) A3.              The SPAA also maintains the Director of Curriculum and the Executive Director's calendars and assists these persons in their management positions.(E)

30%

Web site Maintenance

B1. The SPAA maintains the web site for UCCF.(E)  B2    .The point of contact with the web site vendor with continuance communication as needed. (E)

20%

Curriculum Management

C1. 5. The SPAA assists in the maintenance of the curriculum processes including the Request For Services (RFSs), curriculum database, and other related tasks and responsibilities relating to curriculum. (E)

50%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Location Setting:

Location:

Standing/Walking

Sitting

Bending/Stooping

Squatting/Kneeling

Climbing

Lifting/Carrying/Push/Pull 0-25 lbs

Lifting/Carrying/Push/Pull 26-50 lbs

Lifting/Carrying/Push/Pull over 50 lbs

Physical requirements other

Chemicals, dust, gases, or fumes

Loud noise levels

Marked changes in humidity or temperature

Microwave/Radiation

Operating motor vehicles and/or equipment

Exposures other

Sustained attention and concentration

Complex problem solving/reasoning

Ability to organize & prioritize

Communication skills

Numerical Skills

Mental demands other