Project Manager

PROJECT POLICY ANL 3 RP (005257)

UCPath Position ID: TBD_940879

Position Description History/Status

Approved Date:

2/3/2026 5:07:43 PM

Date Last Edited:

2/3/2026 5:07:40 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2400O

Organization:

UCLA FIELDING SCHOOL OF PUBLIC HEALTH

Division Code:

2410D

Division:

PUBLIC HEALTH DIV

Department:

193500 - EPIDEMIOLOGY

Position Details

UCPath Position Number:

TBD_940879

Position Description ID

251411

UC Payroll Title:

PROJECT POLICY ANL 3 RP (005257)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

RP: RESEARCH AND PUBLIC SERVICE PR

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

0.01

SUPERVISION

UCPath Reports to Position Number:

40054508

Reports to Payroll Title:

PROF-AY

UCPath Department Head Position Number:

40038895

Department Head Payroll Title:

Dept Chair

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The incumbent will serve as the Senior Project Manager for the Biobehavioral Assessment Research Center (BARC). S/he will coordinate the Center's training programs and research studies. The duties include but are not limited to conducting and supervising data collection, survey and database development and management, developing/managing Institutional Review Board documents and NIH reports for research studies. Budget and financial management of studies is also required. The project manager will be required to coordinate internally across UCLA departments and schools as well as externally including community collaborators, external agencies such as commercial labs, and international partners.

The specific responsibilities will include:

(1) set up contracts and with outside organization for study related activities such as laboratory testing, or participant recruitment;

(2) conduct and oversee recruitment and enrollment for at least two studies including studies in global health settings;

(3) draft study related materials including SOPs, recruitment materials, human subject materials, and data collection tools;

(4) conduct trainings for graduate students and collaborating staff on study protocols;

(5) and assist in data collection activities including the conduct of qualitative surveys, oversight of participant self-administered survey tools, and data management. This project manager will conduct these duties in as part of a number of state and federally funded studies, as well as other ancillary pilot studies and studies the Center collaborates on.

The Program Manager may manage the day-to-day activities of support staff and/or graduate student researchers (GSR) working on BARC projects including financial management, submitting invoices and receipts for reimbursements and will have all decisions and meetings approved by her/his supervisors, the BARC Executive Directors. She is now supervising and training junior staff as well as graduate students on all projects. She is also now handling financial management and budgeting. The incumbent also provides high level support on proposal development and is in charge of submitting clinical trial documents as well as reports to the NIH on studies. Finally this staff member supports and leads the writing of scientific manuscripts.

The Epidemiology department in the Fielding School of Public Health is a national leader in preparing a new generation of epidemiologists. Through specialized methodologies, epidemiologists identify, track, and analyze how diseases and other conditions are caused, transmitted, and prevented, as well as how they are distributed throughout the population. Such information plays a critical role in guiding policies and other evidence-based strategies to promote health and work toward health equity. The vital importance of epidemiologic research was highlighted by the COVID-19 pandemic, in which epidemiologists have helped to track outbreaks and provide guidance on how the virus spreads in community settings.

Research Management & Training Program Coordination

1. Coordinate day-to-day operations of off-campus study site staff activities

2. Plan and facilitate meetings at off-campus sites with research and study personnel from UCLA and other institutions

3. Develop and/or modify local data gathering instruments

4. Respond to requests from collaborating agencies for clarification of study and special requests

5. Prepare human subjects forms and respond to committee requests including writing protocols and SOP manuals

6. Supervise training of research assistants in consenting procedures, data collection, shipping procedures, and ordering of supplies

7. Ensure completion and maintain records of research assistants' biosafety and HIPAA trainings

8. Manage research assistants (staff and graduate students) study activities and train junior staff.

9. Participate in regular staff and investigator meetings

10. Ensure that the programmatic terms and conditions of awards are met and that training program fulfills requirements for continued funding

11. Participates in preparation of interim and final progress reports of both in-progress and completed research and training programs

12. Prepare and organize material for annual grant project reports

13. Assist in preparation of grant applications

14. Organize training program events and meetings

50%

Data Collection/Public Relations/Commun ications

Data collection for research studies:

1. Managing recruitment, consent, enrollment, and visits of study participants at off-campus sites

2. Maintains documentation of training program activities

3. Manage cross-functional teams to oversee survey and database design

4. Program surveys in REDCap and Qualtrics

Written Communications:

1. Memos to collaborating agencies and investigators

2. Human Subject Consent forms and protocols

3. Manage human subjects review process including preparation of forms

4. Components of related research proposals

5. Study materials, booklets, and advertisements

6. Edit, prepare for submission, and write original drafts

Public Relations:

1. Be available at all times to collaborating investigators and their designated contacts by phone and in person

2. Design incentives to promote subject compliance

3. Travel as needed to visit collaborating sites

4. Maintain relationships with providers (substance use, STD, and HIV/AIDS) in community

5. Maintain current knowledge of services available to study subjects for medical, psychological and financial services for the purposes of referral

Communications:

1. Provide up-to-date information on relevant diseases for staff, subjects, and collaborating investigators using Medline, journals, etc.

2. Communicate with the supervisors, co-investigators, and affiliated researchers involved in BARC activities to assure compliance with policies, inform of new procedures, make data requests, follow up on peripheral protocols, etc.

3. Monitor continuity and consistency of training program curriculum and communications

4. Promote and maintain ongoing communication with training program faculty and other research partners

5. Represent the training programs to the community, government and other organizations requesting information about the programs

6. Ongoing communication with other research and training programs in order to share best practices

7. Ongoing communication with department, school and university admissions offices to address any issues that arise with trainee program applications. Travel to participating local sites to collect data, develop study procedures, conduct trainings on study protocol and SOPs

25%

Project Management

Monitor study data

1. Create and maintain computer databases to track participants and trigger timely administration of study instruments

2. Manage data and the production of lists and reports

3. Manage the day-to-day operations of the data management team projects. Interact with affiliated study labs (local, national and international)

4. Comply with Environmental Health and Safety Regulations

5. Understand major STIs and laboratory methods used

6. Complete biospecimen safety training and shipping of biospecimen training in compliance with UCLA regulations

7. Prepare and oversee fiscal reports and work with fund manager and subcontracts to insure budgets are in process.

25%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Master's Degree

level knowledge or equivalent combination of education and work experience in the medical sciences, epidemiology, and biostatistics and/or counseling.

Required

Experience in supervising employees in varying positions, including: 1) organizing & prioritizing work flow to accomplish established objectives, 2) delegating responsibility without losing control

Required

Experience in supervising employees in varying positions, including

, training, evaluating subordinate effectiveness, and administering necessary discipline.

Required

Experience in principles of database design, questionnaire design, and computer assisted interviewing. Skill in programming in REDCap, Qualtrics, and/or other programs

Required

Experience in collection of biological specimens and ability to supervise this collection including urine collection, and collection of rectal and oral swabs.

Required

ethnic, sexual [gay, lesbian, transgender] minorities), substance using persons, individuals who may or may not be

Required

Ability to initiate projects, delegate tasks and supervise through to completion. Knowledge of HPV and HIV disease, current treatment protocols, and latest treatment trials. A basic understanding of the immune system well enough to explain test results to subjects.

Required

Understand the needs and lifestyles of the study subjects; be empathic with their responses to the project and able to refer to variety of social, medical and psychological resources.

Preferred

Knowledge of rationale for data variables and ability to interpret them to others for use in analysis.

Required

Knowledge of current computer software for data management and analysis, budget preparation, word processing, and communications.

Required

Ability to forecast and control expenses; demonstrated financial analysis, budget preparation and management.

Preferred

Ability to analyze info, situations, problems, policies and procedures to: 1) define problems accurately, 2) separate problems from symptoms, 3) identify potential solutions, 4) select appropriate solutions for application, and 5) formulate logical and objective conclusions from data observation.

Required

Skill in writing letters, memoranda, newsletters, proposals, analytical reports which are: 1) appropriately organized, 2) highly detailed, 3) logical, 4) grammatically and factually correct, and 5) customized for special audiences.

Required

Ability to make incisive coherent presentations; ability to articulate clearly. Skill to fairly analyze disputes among employees and offer constructive support.

Required

Ability to motivate employees and facilitate cooperative working relationships. Skill to fairly analyze disputes among employees and offer constructive support. Ability to train graduate students and outreach workers.

Required

Ability to monitor and interpret developments in the scientific literature. Maintain knowledge base in an ever-changing field. Skill in conducting literature searches.

Required

Strong communication and interpersonal skills. Ability to organize and prioritize tasks, keep track of details, with frequent interruptions. Ability to work with a professional attitude on sexual behavior research.

Required

Ability to speak, read, and write at a professional level in Spanish.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Clinical Setting

Location Setting:

Other University Setting(s)

Location:

UCLA and other research settings (LGBT Center)

Standing/Walking

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Other Physical Requirements

If "Physical requirements other" was selected above, please explain (e.g., ability to differentiate color):

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.