Project and Policy Analyst 3 RP

PROJECT POLICY ANL 3 RP (005257)

UCPath Position ID: TBD_1000457

Position Description History/Status

Approved Date:

9/23/2026 3:07:05 PM

Date Last Edited:

9/23/2026 3:07:03 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2400O

Organization:

UCLA FIELDING SCHOOL OF PUBLIC HEALTH  

Division Code:

2410D

Division:

PUBLIC HEALTH DIV                      

Department:

191500 - PUBLIC HEALTH

Position Details

UCPath Position Number:

TBD_1000457

Position Description ID

264788

UC Payroll Title:

PROJECT POLICY ANL 3 RP (005257)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

RP: Research and Public Service PR

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40329755

Reports to Payroll Title:

Dean

UCPath Department Head Position Number:

40329755

Department Head Payroll Title:

Dean

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Program Manager plays a critical role in advancing the mission of the UCLA Fielding School of Public Health by providing high-level programmatic and analytical support directly to the Dean. This position serves as a central hub for the Dean's Office, ensuring seamless operations by managing key initiatives, coordinating complex schedules, and executing high-impact events , and may provide administrative support to the Dean and Associate Deans. The ideal candidate is deeply committed to public health, possesses an exceptional work ethic, and collaborates effectively with senior leadership while providing essential backup support to our dedicated administrative team.

The UCLA Fielding School of Public Health aims to build health and equity and to drive positive change for all people.  We act on this mission through initiatives in three core areas: education, discovery, and service.  In each of these realms, we affirm our commitment to developing leaders and evidence-based solutions, and to working in partnership with communities to promote health and well-being in ways that are innovative, respectful, and inclusive.

Program Administration and Data Analysis

1. Manage key initiatives of the Dean’s Office.

2. Design, execute, and oversee strategic programs originating from the Dean's Office.

3. Manage programmatic work to ensure internal and external deliverables are met.

4. Implement best practices for project work.

5. Facilitate with Development in managing outgoing institutional commitments and work with appropriate internal and external entities.

6. Facilitate with the School's Development team to assure that all gift and university documents are prepared correctly and work with the Finance team to ensure funds are distributed in a timely manner. 

7. Ensure that gift funds remain in compliance with University donor policies, procedures, terms, and conditions.

8. Facilitate with Development on gift reports as required. 

9. Draft and edit reports, briefings, and executive summaries.

10. Acquire primary and secondary data from internal and external sources necessary for analysis and meaningful interpretation.

11. Manage and maintain collaborative relationships with internal and external partners for the duration of the project.

12. Gather, analyze, and synthesize relevant data to support executive decision-making and track the progress of ongoing initiatives.

13. Ensure ongoing monitoring of project tasks and support effective problem-solving.

14. Plan and participate in project meetings.

15. Analyze complex information, problems, situations, practices, and procedures and identify and recommend logical alternatives for problem resolution.

16. Manage good communication with external stakeholders, including funders, potential funders, advisory board members, academic partners, and others.

50%

Executive Administration and Leadership Collaboration

1. Provide management and executive support to the Dean, including scheduling and travel, and administrative support.

2. Manage complex calendar and scheduling to maximize the efficiency of the office's operations.

3. Partner and collaborate with Dean’s Office leaders to ensure alignment and execution of school-wide objectives.

4. Independently resolve problems and issues pertaining to the Dean's Office.

5. Serve as a reliable and flexible backup to current administrative staff within the Dean's Office to guarantee continuity of daily operations.

6. May provide administrative support to the Associate Deans.

35%

Event Management

1. Manage, plan, and deliver high-impact events originating from the Dean's Office.

2. Collaborate with other school central units to assist with large-scale events like Orientation and Commencement.

3. Facilitate planning of special events for the Dean, including dinners, receptions, chair/faculty meetings, coordination of campus visits and other special events affiliated with the Dean. 

4. Coordinate scheduling of attendees, including invitations, catering as needed, all necessary travel arrangements and accommodation arrangements as necessary.

5. Provide liaison between the office of the Dean and campus units for special event projects that are either sponsored by or involve the Dean.

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

required and 3-5 years of related work experience; or an equivalent combination of education and experience.

Required

Master's Degree

In Public Health or other related fields

Preferred

Demonstrated, genuine commitment to the core mission of Public Health.

Required

Outstanding work ethic, high reliability, and the ability to provide excellent professional references upon request.

Required

Demonstrated knowledge of Public Health terminology, principles, and practices; and strong understanding of public health disciplines and practice settings.

Required

Demonstrated experience in providing the primary support to executive level administrator or manager.

Required

Proven track record in program management and data analysis.

Required

Strong skills in analyzing, researching, and synthesizing large amounts of data.

Required

Demonstrated skill in developing task-oriented timelines to keep track of ongoing project deadlines and ensure project goals are met.

Required

Demonstrated experience with program and event coordination.

Required

Demonstrated interpersonal skills to establish and maintain effective working relationships with faculty, staff, students, and other campus units as well as with external partners.

Required

Organizational skills to prioritize work assignments with attention to detail.

Required

Analytical skills to identify and resolve problems using sound judgment, critical thinking, and independent decision-making.

Required

Ability to use tact and diplomacy, maintain confidentiality, and use discretion at all times.

Required

Excellent oral and written communication skills to present and compose reports, business correspondence, and other information accurately, clearly and effectively to all audiences.

Required

Demonstrated experience multitasking and managing changing priorities and conflicting deadlines independently, with minimal direction.

Required

Computer proficiency in a Windows environment, using such programs as Microsoft Word, Excel, Outlook, OASIS, Google applications, AI and other graphic/database software programs.

Required

Knowledge of University policies and procedures.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

16-035 CHS

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.