MEAP AV SPECIALIST

PROJECT POLICY ANL 3 RP (005257)

UCPath Position ID: TBD_1000011

Position Description History/Status

Approved Date:

6/24/2026 12:35:05 PM

Date Last Edited:

6/24/2026 12:34:54 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

8300O

Organization:

UNIVERSITY LIBRARY                     

Division Code:

8310D

Division:

UNIV LIBRARY DIV                       

Department:

540000 - GENERAL LIBRARY

Position Details

UCPath Position Number:

TBD_1000011

Position Description ID

261344

UC Payroll Title:

PROJECT POLICY ANL 3 RP (005257)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

RP: Research and Public Service PR

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40992457

Reports to Payroll Title:

Project Policy Anl 3 RP

UCPath Department Head Position Number:

40069805

Department Head Payroll Title:

RSCH GNT PRG OFCR 4

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

4919

STDT 4

1.0

POSITION SUMMARY

Reporting to the Modern Endangered Archives Program (MEAP) Program Manager, the MEAP AV Specialist adds expertise in identifying, assessing, and digitizing all formats of audio-visual materials including audio, video, and film and supports MEAP's post-custodial efforts to create, publish, and preserve digital collections from around the world. This work portfolio will include two different areas of focus: (1) Support for a new line of funding designated specifically for audio and moving image materials; and (2) Support across the project lifecycle for all grant-funded projects involving AV materials.

To address this first area of focus, the MEAP AV Specialist will work with the Director of MEAP to develop a designated application and grant selection process for projects involving moving image and audio materials. This application provides a new opportunity to support and sustain access to endangered audio-visual archival materials globally. MEAP will rely on the incumbent's experience to solicit applications and facilitate equitable review and assessment. The MEAP team will also rely on the AV Specialist to review project proposals and to make workflow and equipment recommendations in line with industry standards and recommended best practices across multiple media types.

The second, and more sustained focus area, will be to support the documentation and digitization of AV archival collections as part of funded MEAP grant projects. The MEAP AV Specialist will work under the direction of the MEAP Program Manager to connect with grantees; address hardware, software, and workflow issues; build sustainable workflows for content review; and execute quality control for all audiovisual materials created by MEAP funded project teams. This includes regular (virtual) meetings and communication with grantees around the world to discuss project details and address challenges.

The incumbent will also serve as MEAP's representative for library-wide conversations about audiovisual materials related to the publication and preservation of moving image and audio files, the future implementation of a media asset management system, and other related conversations. This work will include connecting with UCLA Librarians and Library staff to identify solutions related to metadata creation, digitization workflows, and digital asset management and preservation. The MEAP AV Specialist will have the opportunity to learn from the UCLA Library AV Preservation team.

The MEAP AV Specialist will not be involved in hands on digitization or conservation work. Since MEAP is a post-custodial program, the expertise of the incumbent would be directed at supporting project teams around the world to troubleshoot at distance, provide quality control and productive feedback for submitted digital files, and enhance opportunities for preserving global collections through digitization.

This is intended to be a 100% remote position to align with MEAP's remote team. Candidates geographically close to Los Angeles will have the opportunity to interact with hardware in the UCLA Library AV Preservation Lab.

The Modern Endangered Archives Program (MEAP) at the UCLA Library is a granting program that funds projects around the world to document and digitize at risk cultural heritage materials from the 20th and 21st centuries. In the first eight rounds of grantmaking, MEAP has funded more than 200 projects from 68 different countries and published more than 60 distinct collections that provide global open access to newsletters, pamphlets, photographs, manuscripts, correspondence, videos, film, audio, and other materials. Audiovisual materials across current MEAP projects include audio interviews, traditional music performances, radio broadcasts, instructional videos, documentary film, linguistic research materials, and more. MEAP is expanding with new lines of funding specifically for audio visual projects.

The Modern Endangered Archives Program (MEAP) is an Arcadia-funded granting program that sits in the Distinctive Collections portfolio at the UCLA Library. The program solicits proposals and awards grants annually to preserve at-risk cultural heritage content and makes these collections widely available through the UCLA digital library repository. MEAP is committed to expanding access to archival materials through post-custodial archiving and centering the voices of our community partners.

MEAP Project Liaison/Support

1. Serve as liaison to AV focused MEAP projects – those funded and to be funded.

2. Take the lead in troubleshooting and working with project teams for hardware questions, digitization issues, and workflow challenges. Create related documentation as needed.

3. Work directly with global project teams as necessary.

4. Execute Quality Control for AV related digital files and related metadata.

5. Coordinate with the MEAP Program Manager to create and update documentation for AV projects across media types.

65%

MEAP Project Liaison /Support

6. Coordinate with the MEAP Program Manager to ensure AV collections meet technical specifications and metadata requirements.

7. Coordinate with UCLA Library partners to ensure AV collections are published and preserved as necessary.

8. Contributes to training resources for graduate student assistants.

9. Participates in hiring, training, scheduling, and supervision of student team to assist in data review and clean up.

0%

MEAP Grant Making Support

1. Support the MEAP Program Director to create a new application and review criteria related to audiovisual content.

2. Assess applications for new funding line.

3. Provide meaningful and detailed feedback to applicants and applications focused on AV digitization.

4. Create documentation as needed to support robust applications and successful projects.

5. Make presentations or represent MEAP as needed to support increased applications for AV projects.

20%

AV related leadership

1. Represents UCLA within the library and cultural heritage community as needed.

2. Coordinate with UCLA Library AV specialists to ensure MEAP practices are up to date

3. Represent MEAP in Library conversations related to AV materials, including preservation and online access

4. Represent MEAP in field wide conversations about AV digitization and access

5. Make recommendations to MEAP team about how to better meet the needs to global collection holders related to AV materials.

10%

Strategic Program Support

1. Read all MEAP applications and participate in program wide conversations about grant making.

2. Contribute to program wide conversations about program growth, including policies, outreach, and publicity.

3. Contribute to other MEAP initiatives as needed.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in related are and/or equivalent experience/training

Required

Advanced coursework and work experience directly with audio visual materials.

Required

Master's Degree

Masters Degree relate to archiving or media management

Preferred

Experience with post-custodial archiving and commitment to preserving cultural heritage.

Required

Experience working with community collections, global collections, or with libraries and archives in a part of the world where MEAP provides funds.

Preferred

Hands-on experience reformatting legacy media and ability to identify hardware needs.

Preferred

Experience working with vendors.

Preferred

Experience working with grant funded projects or collaborating directly with partner organizations, particularly on a global scale with partners outside North America.

Preferred

Previous hands-on work with variety of audio-visual formats in Library or Archive setting.

Required

Ability to accurately identify a variety of legacy analog and digital audio, video and film formats.

Required

Familiarity with digital collections and online collection environments.

Required

Working knowledge of metadata standards and practices for digital archives.

Required

Strong attention to detail and demonstrated capacity for carrying out tasks that require accuracy and efficiency

Required

Demonstrated project management experience and ability to work with multiple stakeholders in a decentralized organization.

Required

Excellent organizational skills and ability to manage complex projects, prioritize tasks, and perform efficiently in a high-volume environment.

Required

Excellent written communication skills. Demonstrated ability to prepare workflow documentation, project summaries, and reports.

Required

Excellent oral communication skills. Demonstrated ability to interact effectively with individuals from diverse backgrounds and to present information effectively in group settings.

Required

Demonstrated sound judgement and ability to work independently, adjusting priorities and procedures as directed by changing goals or project needs.

Required

Ability to initiate conversations and pro-actively help colleagues and global partners solve problems as they arise.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Non-University Setting(s)

Location:

Remote

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.