Project Manager, Advancement Initiatives - UCLA Law

PROJECT POLICY ANL 3 RP (005257)

UCPath Position ID: 41269938

Position Description History/Status

Approved Date:

9/21/2026 3:19:09 PM

Date Last Edited:

9/24/2026 8:37:04 PM

Last Action Effective Date:

9/24/2026

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6300O

Organization:

EXTERNAL AFFAIRS                       

Division Code:

6310D

Division:

EXTERNAL AFFAIRS DIV                   

Department:

404500 - DEVELOPMENT

Position Details

UCPath Position Number:

41269938

Position Description ID

264870

UC Payroll Title:

PROJECT POLICY ANL 3 RP (005257)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

RP: Research and Public Service PR

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40056719

Reports to Payroll Title:

Fundraising Manager 2

UCPath Department Head Position Number:

40041950

Department Head Payroll Title:

Fundraising Manager 3

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

If you are a highly organized, detail-oriented professional who thrives on managing a wide variety of constituent engagement projects, programs and initiatives, we invite you to join us as the Project Manager, Advancement Initiatives for UCLA's School of Law.  Founded in 1949, UCLA Law is recognized for world-class faculty, influential scholarship, and enduring innovation. As the youngest top-ranked law school in the nation, UCLA Law has consistently pushed new boundaries in the study and practice of law. As a force for change and transformation, the ability for the school to raise funds plays a vital role in keeping this momentum going and ensuring that all generations benefit from the legacy that is uniquely and distinctly UCLA Law. Philanthropy makes this possible and we are committed to delivering extremely effective donor-centric programs focused and the highest level of attention to all UCLA Law donors. This is a great opportunity to bring your project management expertise, analytical rigor, exceptional attention to detail, strong writing skills and passion for strategic messaging and the processes that sustain our initiatives to this vital role.

In this role, you will be charged with providing high-level project management for the Associate Dean for External Affairs, and will play a central role in advising leadership and colleagues on projects and initiatives designed to meet and exceed our fundraising goals. As our Project Manager, you will provide high-level data analytics, content creation, tracking and reporting, and assist leadership in making consistent decisions, as well as be responsible for necessary follow-up. Applying skills, experience and analytical techniques, you will assess programmatic initiatives, evaluate strategic alternatives, and formulate sound operational recommendations across the complete lifecycle of advancement projects. You will meet with the Associate Dean on a regular basis and build and maintain relationships on their behalf that expand partnerships and strengthen development opportunities.  As the Project Manager, you will communicate with internal and external constituents at all levels, work with colleagues at the Law School and campus-wide and will prepare briefing materials for high-level development visits and events that leadership attends. You will also work with the Associate Dean and colleagues to systematically and regularly share information to further development strategies. You will perform high-level mission and program related assistance to the Associate Dean in support of the Dean, Chancellor and other External Affairs, UCLA, and UCLA Law leadership. You will serve as a liaison for special projects, and as an advisor and partner to UCLA Law External Affairs colleagues on approaches that enhance donor and prospect experiences, with a focus on exemplary customer-service and proactive planning. You will be a valued member of our collaborative, dedicated and driven team, given the guidance, inspiration and resources to achieve in an environment of excellence.

Project Management

1. Partner with the Associate Dean, UCLA Law, and External Affairs leadership to set vision and objectives, allocate resources, develop strategies and align priorities and delivery of services with overall Development and EA values.

2. Create a working business plan that includes metrics and tracking mechanisms to analyze and evaluate progress on initiatives throughout the fiscal year.

3. Serve as primary manager and content architect for all briefings, talking points, program summaries, events, donor profiles, board materials and strategic reports; perform research, draft and collaboratively finalize materials; establish rigorous quality controls and tracking systems to ensure messaging impact, accuracy and timely delivery.

50%

4. Prepare and deliver annual summaries of department achievements, operational plans, and the Dean’s External Affairs activity.

5. Build collaborative, ongoing and cross-functional relationships with faculty, program directors, student affairs and development officers to capture key data and elevate donor engagement experiences.

6. Serve as a strategic liaison on behalf of the Associate Dean to internal leadership, academic administrators, and external partners to expand engagement opportunities.

7. Draft related reports and correspondence to leadership. Work closely with Associate Dean and lead External Affairs team members to ensure effectiveness, accuracy and impact of activities to inform future strategy.

0%

Campaign Operations, Program and Fund Management

1. Assist Associate Dean in campaign management and operations by tracking long-term strategic goals, preparing progress reports, and monitoring fundraising/program metrics.

2. Provide strategic oversight for unit budgets and operational spending; liaise with the finance office on gift allocations, fund management, and reconciliations to ensure compliance.

3. Manage/monitor unit budget and allocation of funds for stewardship, travel, and other donor engagement areas, providing updates to areas and individuals to ensure they keep within budget allowances. 

4. Provide project and fund management and oversight as needed for fundraising initiatives; monitor progress toward goals and report out regularly with key stakeholders and constituents.

20%

5. Guide new chair funds through the establishment process and apprise UCLA Law’s Office of Academic and Student Affairs of new scholarship funds and changes to existing funds.

6. Collaborate with Marketing/Communications and Stewardship departments to design and produce high-impact fundraising materials, campaign and engagement communications.

0%

Leadership Engagement

1. Serve as the Associate Dean’s special liaison to UCLA and UCLA Law leadership - including the Dean, senior administrators, the Chancellor, EVCP, Associate of the Chancellor, and Vice Chancellors – to direct the executive engagement process and prioritize constituent interactions.

2. Partner with Associate Dean and colleagues to manage the leadership engagement process, including prioritization of activities; communication with donors and their representatives; preparing speaking points and briefings; and ensuring post-interaction activities are completed in a timely fashion.

3. Review and edit correspondence, including but not limited to acknowledgment and congratulatory letters, solicitations, event invitations, and other messages requiring the Associate Dean’s approval.

15%

High Level Administration and Communications

1. In collaboration with the Associate Dean, serve as lead on the content creation and implementation of  meetings and activities designed to connect staff for in-office engagements to build a strong External Affairs culture centered on our service values of ease, belonging, impact, and appreciation.

2. Disseminate information through a variety of communication means, primarily written, including on behalf of the Associate Dean.

3. Ensure the Associate Dean is appropriately engaged constituents, including but not limited to, preparing correspondence on behalf of the Associate Dean.

4. Analyze, log and maintain critical donor interactions, alerts and strategic contact notes within database/s on a regular basis to ensure completeness and data integrity.

15%

5. Manage/support management of internal communications efforts that reinforce overall EA mission and values and promote collaboration, innovation and education among staff.

0%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Preferred

Minimum of four years of experience in a highly constituent-driven environment, preferable in donor engagement

or providing project/administrative support to a senior level executive  in higher education or related field such as sales, marketing or business development.

Required

Experience providing a high level of customer service and responding to inquiries in a prompt and efficient manner;

ability to deliver exemplary customer service to a wide variety and level of constituents with tact, diplomacy and mature judgment.

Required

Demonstrated ability to strategically partner with executive management, volunteers, and faculty and work effectively with individuals at all levels within the organization.

Required

Strong background in time and project management including identifying and setting priorities, setting needs analysis, identifying stakeholders, developing action plans, segmenting projects and initiatives into their component parts and managing the process from inception to completion.

Required

Excellent interpersonal skills with strong understanding and ability to develop and sustain collaborative and dynamic relationships with a highly diverse and wide range of internal and external constituents.

Required

Outstanding written and oral communications skills to interact effectively and diplomatically with a wide range of internal and external constituents.

Required

Demonstrated high level of personal integrity, discretion and diplomacy; skilled in using sound judgment in situations requiring independent initiative and tact and in handling confidential matters and sensitive information

Required

Ability to work with speed, accuracy and attention to detail, highly organized with a strong ability to adapt to changing needs and priorities.

Required

Highly motivated and goal-oriented self-starter, proactive and able to work equally well independently and collaboratively as part of a team while maintaining an upbeat and positive attitude.

Required

Creative and resourceful with ability to work efficiently in a large, complex organization.

Required

Strong analytical and critical thinking skills; confident in making decisions and adept at managing many perspectives, solving problems and working toward successful outcomes.

Required

Demonstrated proficiency with Microsoft suite of applications as well as familiarity with other database, spreadsheet, scheduling and email applications; willingness to learn new programs and applications in a prompt and efficient manner.

Required

Working knowledge of External Affairs, Development, University, and campus organization and principles, policies and procedures..

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Ability to work evenings and/or weekends as needed.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Law Building

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.