Academic Programs Coordinator

PROJECT POLICY ANL 3 RP (005257)

UCPath Position ID: 41254318

Position Description History/Status

Approved Date:

7/15/2026 2:38:00 PM

Date Last Edited:

7/15/2026 2:37:52 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2300O

Organization:

SCHOOL OF NURSING                      

Division Code:

2310D

Division:

NURSING DIV                            

Department:

190000 - SCHOOL OF NURSING

Position Details

UCPath Position Number:

41254318

Position Description ID

261417

UC Payroll Title:

PROJECT POLICY ANL 3 RP (005257)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

RP: Research and Public Service PR

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40056560

Reports to Payroll Title:

Associate Dean of Academic Affairs

UCPath Department Head Position Number:

Dean

Department Head Payroll Title:

40822138

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Academic Programs Coordinator plays a critical role in the administration, evaluation, and accreditation of academic programs within the UCLA Joe C. Wen School of Nursing. This position requires deep familiarity with the School's unique curriculum, policies, systems (including Bruin Learn), and existing infrastructure - along with trusted relationships across academic leadership. The Academic Programs Coordinator will possess direct experience with UCLA School of Nursing programs and be capable of managing complex, cross-functional academic processes with direction. The Academic Programs Coordinator reports directly to the Associate Dean of Academic Affairs.

The UCLA Joe C. Wen School of Nursing is a nationally recognized leader in nursing education, research, and clinical practice, preparing students to excel in patient care, research, education, and leadership. The School enrolls approximately 600 students, including 200 undergraduates and 400 graduate students, supported by 30+ tenured and research faculty and 40+ adjunct faculty and lecturers. This structure creates a uniquely supportive academic community within a major research institution—offering both personalized mentorship and access to cutting‑edge resources. Academic offerings span bachelor’s, master’s, doctoral, and post‑master’s certificate programs, all taught by nationally recognized faculty. Programs emphasize evidence‑based practice, clinical excellence, and leadership development, with students gaining experience across diverse clinical settings through UCLA Health and community partnerships.

Curriculum Planning & Evaluation

● Oversee the coordination and tracking of curricular changes across graduate programs, including centralized management of core academic documents such as the Student and Faculty Handbooks, to prepare and produce reports for accrediting bodies.

• Support implementation of competency-based education (CBE).

• Lead day-to-day administrative operations for the Doctor of Nursing Practice (DNP) program, overseeing accreditation activities, program evaluation, and operational support for faculty and students.

• Advise faculty and staff on DNP program sequencing, assessment design, and curriculum alignment.

• Assist and advise on competency-based education standards, its integration into academic program outcomes, and tracking student progression.

• Compliance and Accreditation: Ensure academic programs comply with institutional policies, accreditation standards, and regulatory requirements, including conducting internal audits, preparing reports, and participating in accreditation processes.

• Ensure accurate application of University, AACN, and BRN standards across all curricular updates.

• Support DNP program meetings to include: assisting with clinical nursing education and clinical placement procedures and drafting of Affiliation Agreements, between UCLA departments and health care facilities.

• Develop required reports for academic accreditation including: Academic Senate Reviews, CCNE reports and BRN reports.

• Direct experience in gathering and analyzing evaluation data (course evaluations, graduation metrics, academic outcomes) and synthesize it into executive summaries for academic departmental leadership, regulatory bodies, and communities of interest.

• Partner with student affairs and academic leadership to proactively address student support, advisement, retention, and accommodations.

50%

Program Development & Coordination

● Manage DNP curriculum revisions and academic documentation to ensure regulatory compliance.

● Manage on-boarding, orientation, and ongoing support for faculty teaching in the DNP program by managing and leveraging Bruin Learn program sites.

● Lead process improvements in conjunction with program directors, in response to recurring operational pain points, such as redesigning tools to reduce student grievances and support equitable access.

40%

Stakeholder Communications and Collaboration

● Serve as a liaison between Academic Affairs, SAO, Chairs, faculty, and other UCLA departments.

● Facilitate cross-functional collaboration and maintain strong working relationships with internal and external partners.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent combination of education and experience

Required

Minimum of 10 years

of administrative experience at a higher education institution, preferably within the School of Nursing or directly affiliated academic unit.

Required

Demonstrated success managing UCLA academic systems, including Bruin Learn, CCLE, and campus academic policy databases.

Preferred

Demonstrated analyze skills to manage applicant, student, and alumni data for reporting purposes for program evaluation

Required

Demonstrated ability to collaborate cross-departmentally with various units and entities, both internally (i.e. Student Services, Admissions and Recruitment, the Financial Aid Director, Faculty, Human Resources, Business Office.) and externally (with UCLA DGE, UCLA Registrar’s Office, UCLA Financial Aid, UCLA Legal Office and Risk Management, UCLA Health, UCLA CENTER for Nursing Excellence, and various healthcare facilities including the VA, Cedars-Sinai, and Kaiser Permanente) to ensure optimal student support, program management, and program implementation.

Required

Demonstrated knowledge drafting and executing Affiliation Agreements between UCLA and clinical sites for clinical placements.  This requires the ability to work with legal and risk professionals and have an understanding of complex medical and legal language.

Required

Ability to establish ongoing relationships with faculty, academic committee members, and program directors.

Required

Demonstrated experience participating in accreditation processes and writing accreditation reports for BRN, CCNE, or similar regulatory bodies.

Required

Prefer knowledge of School of Nursing’s faculty workflows, curriculum planning cadence, and student accommodations framework.

Preferred

Strong written and verbal communication skills.

Required

Demonstrated ability to collaborate effectively.

Required

Demonstrated familiarity with curriculum development, academic policy, and student support systems.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Factor Building

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.