Academic Programs Manager

PROJECT POLICY ANL 3 RP (005257)

UCPath Position ID: 41233008

Position Description History/Status

Approved Date:

4/3/2026 3:07:16 PM

Date Last Edited:

4/3/2026 3:06:49 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2300O

Organization:

SCHOOL OF NURSING

Division Code:

2310D

Division:

NURSING DIV

Department:

190000 - SCHOOL OF NURSING

Position Details

UCPath Position Number:

41233008

Position Description ID

253772

UC Payroll Title:

PROJECT POLICY ANL 3 RP (005257)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

RP: Research and Public Service PR

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40056560

Reports to Payroll Title:

Associate Dean Academic Affairs

UCPath Department Head Position Number:

40822138

Department Head Payroll Title:

Dean

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

POSITION SUMMARY

The Academic Programs Manager plays a critical role in the administration, evaluation, and continuous improvement of academic programs within the UCLA Joe C. Wen School of Nursing. This position requires deep familiarity with the School's unique curriculum, policies, systems (including Bruin Learn), and existing infrastructure - along with trusted relationships across academic leadership. The Academic Programs Manager will possess direct experience with UCLA School of Nursing programs and be capable of independently managing complex, cross-functional academic processes. The Academic Programs Manager reports directly to the Associate Dean of Academic Affairs.

The Academic Programs Manager plays a critical role in the administration, evaluation, and continuous improvement of academic programs within the UCLA Joe C. Wen School of Nursing. This position requires deep familiarity with the School's unique curriculum, policies, systems (including Bruin Learn), and existing infrastructure - along with trusted relationships across academic leadership. The Academic Programs Manager will possess direct experience with UCLA School of Nursing programs and be capable of independently managing complex, cross-functional academic processes. The Academic Programs Manager reports directly to the Associate Dean of Academic Affairs.

Curriculum Planning & Evaluation

● Oversee and drive the coordination and tracking of curricular changes across undergraduate and graduate programs, including centralized management of core academic documents such as the Student and Faculty Handbooks, to prepare and produce reports for accrediting bodies.

● Support implementation of competency-based education (CBE), curriculum mapping, rubric tracking, and program evaluations; standardize syllabi across all programs

● Advise faculty and staff on program sequencing, assessment design, and curriculum alignment.

● Compliance and Accreditation: Ensure academic programs comply with institutional policies, accreditation standards, and regulatory requirements, including conducting internal audits, preparing reports, and participating in accreditation processes.

● Ensure accurate application of University, AACN, and BRN standards across all curricular updates.

● Support Curriculum Committee and all associated curriculum changes/revisions/additions through the details of the academic affairs process for courses moving through to approved status by the deadline and interacting with Murphy Hall, DGE, UGE and UCLA processes.

● Assist in developing required reports for academic accreditation including: Academic Senate Reviews, CCNE reports and BRN reports.

● Partner with student affairs and academic leadership to proactively address student support, advisement, retention, and accommodations.

50%

Program Development & Coordination

● Collaborate with program directors, clinical coordinators, and faculty to develop, maintain, and enhance academic programs, policies, and procedures that align with the School of Nursing’s mission, BRN, and AACN standards.

● Manage curriculum revisions and academic documentation to ensure regulatory compliance.

● Manage onboarding, orientation, and ongoing support for faculty by managing and leveraging Bruin Learn program sites.

● Serve on the SON AI Advisory Council as lead staff to support integration of artificial intelligence in curriculum delivery—enhancing teaching capacity and improving program effectiveness amid limited physical and technological resources.

● Lead process improvements in conjunction with program directors, in response to recurring operational pain points, such as redesigning tools to reduce student grievances and support equitable access.

40%

Stakeholder Communication, Collaboration

● Serve as a liaison between Academic Affairs, SAO, Chairs, faculty, and other UCLA departments.

● Facilitate cross-functional collaboration and maintain strong working relationships with internal and external partners.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Master's Degree

in Project Management, Education, Public Policy, or related field.

Required

Minimum of 10 years of administrative experience at a higher education institution, preferably within the School of Nursing or directly affiliated academic unit.

Required

Demonstrated success managing UCLA academic systems, including Bruin Learn, CCLE, and campus academic policy databases.

Required

Proven track record of implementing academic operations improvements specific to nursing programs.

Required

Established, ongoing relationships with current faculty, academic committee members, and program directors.

Required

Experience participating in accreditation processes for BRN, CCNE, or similar regulatory bodies.

Required

Familiarity with School of Nursing’s faculty workflows, curriculum planning cadence, and student accommodations framework.

Preferred

Active involvement in institutional working groups or councils, including those exploring artificial intelligence or technology-enabled teaching strategies.

Required

Strong written and verbal communication skills.

Required

Demonstrated ability to collaborate effectively and handle complex program oversight responsibilities.

Required

Familiarity with curriculum development, academic policy, and student support systems.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Factor Building

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.