Administrative Analyst

PROJECT POLICY ANL 2 RP (005256)

UCPath Position ID: 40088746

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1130394

Approved Date:

11/10/2026 2:55:51 PM

Date Last Edited:

11/10/2026 2:55:47 PM

Last Action Effective Date:

3/14/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6800O

Organization:

SUMMER SESSION & INTERNATIONAL EDUCATION

Division Code:

6810D

Division:

SUMMER SESSIONS

Department:

556600 - OFFICE OF SUMMER SESSIONS

Position Details

UCPath Position Number:

40088746

Position Description ID

171690

UC Payroll Title:

PROJECT POLICY ANL 2 RP (005256)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

RP: Research and Public Service PR

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40041552

Reports to Payroll Title:

PROJECT POLICY ANL SUPV 2

UCPath Department Head Position Number:

40061860

Department Head Payroll Title:

ADMIN MGR 1

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the general supervision of the Director of Academic Planning and Analysis, provide programmatic and analytical support for assigned programs, quantitative and qualitative research projects, and other team-based tasks and assignments, ensuring effective and efficient delivery of services that meet a variety of the demands and expectations of diverse constituencies of the campus. Provide support for the enrollment planning and analysis, budget process, financial reconciliation, development of marketing materials and customer services related to assigned programs. Work with academic departments and units on the planning and administration of new and existing programs that serve various summer populations. Review and monitor enrollment and market trends for summer offerings and suggest possible programming ideas and recommendations for improvement as needed. Serve as a liaison with other campus and external units as assigned. Provide back-up administrative and student service support. Responsibilities require a high level of long-term project management skills, attention to details, an ability to perform information and data analysis for strategic planning and various reports, work independently and collegially, a flexible schedule occasionally, and a willingness to serve a diverse population of students, as well as academic units and faculty.

UCLA Summer Sessions provides high-quality, accessible academic opportunities that support student success, degree progress, academic exploration, and professional development. Offering more than 800 courses and programs annually, the department serves over 17,000 students, including continuing and incoming UCLA students, visiting UC and non-UC college students, domestic and international students, high school students, and working professionals. Its primary objectives are to expand access to UCLA’s academic offerings, help students fulfill degree requirements, accelerate time to degree, and provide enriching educational experiences through summer courses, intensive programs, and specialized academic institutes. Working collaboratively with academic departments, faculty, instructors, and campus administrative units, Summer Sessions staff coordinate academic programming, enrollment and registration services, student support, and operational activities to ensure the effective delivery of summer educational opportunities to a diverse student population.

Programmatic Analysis, Planning, Management and Support

 • Audit and review problematic student records and ensure that appropriate corrections are made in campus mainframe applications, working with other staff, the Registrar's Office, Student Accounting, Student Information Technology Services, and Financial Aid Office. (E)

 • Provide back up support for student advising, enrollment and registration processes, and billing and refund issues. (E)

 • Work with staff to maintain uniform and consistent application of student policies and regulations concerning registration and enrollment, billing and refunds, and other student services activities and ensure dissemination of accurate information by updating mass reminder and notification emails as needed. (E)

 • Analyze enrollment, registration, and fee assessment processes, make recommendations on the development and revision of the online registration processes and their interfaces with the office menu system, and work with the relevant staff including IT to modify current practices and processes to ensure accuracy and to meet the evolving needs of students and administrators. (E)

 • Ensure that all program logistics and needs are in place prior to the start of programs; coordinate all implementation aspects of the assigned programs; review, analyze, and provide recommendations and solutions to the Director concerning issues, policies, and procedures as they relate to assigned programs. (E)

 • Process and monitor enrollment and registration activities for assigned programs and populations; analyze and report on trends; research and implement solutions to registration and enrollment problems for assigned programs and populations in conformance with department, office, and university policies. (E)

 • Evaluate program budgets, analyze financial data, prepare financial reports and projections, and make financial recommendations for budget planning and financial decision making; review, monitor, and keep an ongoing summary of financial activities including, but not limited to, budget collections, expense, payroll reconciliations, and fee payment, for appropriateness, conformance to relevant policies, and accuracy; resolve accounting issues, initiate and recommend fee collection efforts, and remedy issues regarding enrollments and payments, working with staff internally and externally as needed. (E)

 • Use problem-solving skills and relationship building to recognize a roadblock and leverage relationships to navigate around the roadblock, or identify an alternative approach that might have an outcome that would win others over to help. (E)

 • Review all communication materials including the Summer Sessions Web site, emails, etc., for information accuracy, and make or recommend changes to improve effectiveness and usability; assist department and program contacts for all assigned programs and populations by providing related information on policies, registration, and enrollment, etc. (E)

 • Help with yearly evaluations of assigned programs and populations, analyze results and performance, make recommendations for program changes, prepare and disseminate reports to departments and others as needed; support marketing and communication efforts including marketing events and information sessions as needed; assist with website editing and updates as necessary. (E)

 • Contribute to the conceptualization, development, and implementation of new programs for college/working professional level students; provide assistance in responding to emergencies as they arise, exercising professional judgement in conformance with policies and guidelines. (E)

70%

Research and Analytics

 • Use exceptional analytical skills to gather and review large information and data sets and compile findings into a single summary and plan or set of recommendations. (E)

 • Design research agendas for large, complex projects; conduct primary and secondary research using a wide variety of sources and methodologies. (E)

 • Efficiently operate computers and utilize a variety of data organization software; and as necessary, employ more robust quantitative statistical software packages or data visualization tools. (E)

 • Understand and interpret policy documents and synthesize complex information to compose effective guidance for distribution to a wide variety of constituents and audiences. (E)

As determined by business needs, collect information on competitors within the broader summer educational landscape/marketplace, consolidating data into actionable intelligence, reports and presentations for campus stakeholders. (E)

 • Perform intermediate research on trends, developments, and outlook of the global higher education industry; correlate changes in educational imperatives to labor market trends and evolving workforce needs, and provide actionable insights on both. (E)

 • Produce quality written reports and analytical products, with minimal copy editing oversight, which are concise, logical, and grammatically correct, for consumption by different stakeholders and campus constituents. (E)

 • Perform other duties and projects as assigned. (E)

30%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related field or equivalent combination of education and experience

Required

And

One Year

or more of relevant experience in higher education or other relevant field

Required

And

Quality-driven, customer-oriented work approach in all situations including those that are stressful and demanding; excellent interpersonal skills to establish and maintain cooperative working relationships with faculty, administrators, students, and external agencies of various socio-economic, ethnic, and cultural backgrounds.

Required

Proven ability to take initiative, work independently but collaboratively, and to follow through on assignments with minimal direction; ability to prioritize assignments in a way that accurately reflects their relative importance when faced with heavy workloads, competing deadlines, changing priorities, and frequent interruptions and to manage projects effectively to meet goals, identifying and coordinating the resources required for project completion.

Required

Skill in working with a high level of detail in policy, procedures, and records, and ability to analyze data, evaluate procedures, study and report results and implications, and recommend course of action; skill in recognizing problems, assessing situations, and developing effective solutions.

Required

Skill in gathering and organizing large amounts of information, data, and materials from diverse sources concisely, accurately, systematically, and efficiently; ability to organize effective record keeping and retrieval methods to optimize efficiency and to minimize duplication of effort; proven ability to conduct market research and data analysis and to synthesize complex information.

Required

Excellent verbal and written communication skills to obtain, relate, and explain complex information clearly, concisely, accurately, and diplomatically, as well as to enforce policy and procedures, in both formal and informal settings.

Required

Demonstrated ability to successfully organize, plan, and execute small- and large-scale projects and events.

Required

General knowledge of University regulations, procedures, the layout of the campus, the structure and function of University offices and departments, and their organizational relationships; ability to comprehend and use Summer Sessions systems, such as Slate, as well as University systems for summer registration and enrollment related activities.

Required

Knowledge of generally accepted counseling methods and intake techniques, and skill in employing them with sensitivity to assist various summer populations in making summer registration and enrollment related decisions.

Required

Knowledge of basic accounting principles to analyze financial data relevant to financial transactions for registration and enrollment; ability to vet expense statements and budgets.

Required

Broad technical skills and experience with Slate and other Content Management Systems, Wordpress, HTML, Adobe Acrobat, and other web-based applications, as well as Microsoft Office with emphasis in Word, Excel, PowerPoint and Outlook; ability to learn new software as needed.

Required

Ability to work evenings, weekends, and flexible schedules as required.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.